ExpressIFTA Blog

Wednesday, November 13, 2019

The Best Time Management Tips for Trucking Business Success

Truckers parked using TruckLogics to improve time management tips
Whether you're a driver, an owner-operator, or a fleet manager, you know the trucking business is time-consuming.

You have to drive, respond to dispatch, track expenses, calculate mileage, and try to spend some time with your loved ones.

We could all use some help saving time for the things that matter most. Here are our top trucking time management tips.

Time management tips:

Keep track of expenses as they occur

Compliance is one of the biggest demands on your time. With HVUT (Heavy Vehicle Use Tax) due yearly and IFTA (International Fuel Tax Agreement) due quarterly, you have a lot to keep up with.

IFTA can be especially difficult to keep up with since it requires extremely accurate mileage and fuel consumption calculations.

The smartest way to deal with IFTA is to keep track of your fuel expenses as they occur. And it’s not enough to just save your receipts.

You need to be able to update a comprehensive list every time you purchase fuel. That’s the only way to avoid combing through piles of receipts the night before the deadline.

With TruckLogics, you can do just that. You can enter the amount and cost of fuel you purchased right from their mobile app on your smartphone.

Schedule truck service intervals

It’s common knowledge that regular truck maintenance helps you avoid costly breakdowns. But it can be very hard to keep up with truck service intervals when you’re always on the road.

A software like TruckLogics, however, can automatically notify you when it is time for a vehicle to receive maintenance. You can set the service interval as a certain amount of time, or as a certain number of miles.

If you choose a certain number of miles as your service interval, TruckLogics will keep track of each vehicle’s mileage as it is dispatched. Then, TruckLogics will use that information to notify you when your vehicles are ready for maintenance.

Give your drivers access to record-keeping

As a fleet manager, one way to improve time management is to give your drivers access to record-keeping functions. This way, you don’t have to personally notate every expense and fuel charge.

With TruckLogics mobile app, you can give your drivers mobile access to mileage reporting and expense reporting. They can enter any kind of expense they have and verify it with a photo of their receipt.

This feature can save fleet managers lots of time down the line.

Parked trucks using TruckLogics for time management

Use a solid truck business management software

At the end of the day, you need a central business management software to streamline your trucking business. Thankfully, our sister product TruckLogics has been designed specifically with you in mind.

Whether you’re a driver, owner-operator, or fleet manager, TruckLogics has solutions to help you improve time management

To see just how much time TruckLogics can save you, start a 15-day free trial now! There’s no cost and no obligation to give TruckLogics a test drive!

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Wednesday, November 6, 2019

You Missed the 3rd Quarter IFTA Deadline. What Now?

Truck that missed the IFTA fuel tax report deadline
So you missed the 3rd quarter IFTA fuel tax deadline.

Is it even that big of a deal?

Unfortunately for you, missing the IFTA deadline could actually be a very big deal.

In fact, now that you've missed the IFTA deadline, there are serious penalties making a beeline for your pocketbook right now.

But you still have a few options if you want to hang onto some of that money.

What happens if you miss the IFTA deadline

First, there are penalties. Pretty hefty ones. You will be hit right after the IFTA deadline with a fee of $50 or 10% of the total tax you would owe, whichever is greater.

Unless Nevada is your base jurisdiction, where the penalty for missing the IFTA deadline is $50 plus 10% of whatever you owe. 

It's hard to know if that 10% will be greater than $50. The fuel tax you actually owe will vary depending on factors like mileage and amount of fuel purchased and consumed.

You’re also going to be looking at a .4167% fee for every additional month you are late filing for IFTA. It adds up pretty quick.

Say you actually owe $300 for your IFTA tax. Within three months, you’ll be looking at IFTA fuel tax charges totaling $353.50. But worse than that, if you continue to ignore IFTA deadlines, your base jurisdiction can suspend or even revoke your IFTA license.

This effectively grounds your operations until you can get your IFTA compliance squared away.

So what do you after the IFTA deadline?

Trucker pumping gas and filing with Express IFTA for his IFTA tax report
File. Right away.

Filing now is the only way to keep from incurring bigger fees. Use the IFTA fuel tax report generator at Express IFTA to accurately file.

Express IFTA is easy to use and we do all of the complicated calculations for you

Keep track of IFTA information with TruckLogics

If you’re struggling to keep up with all the mileage and expenses and fuel charges coming at you, our sister product TruckLogics has a solution for you.

You can easily keep track of all your mileage and fuel charges in TruckLogics. As long as you enter all your loads into the system, we will automatically calculate mileage for you.

Plus, with the TruckLogics mobile app, you can enter information while on the go. When the quarterly IFTA deadline comes around, you can generate a report with all the information you need to file.

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