ExpressIFTA Blog

Wednesday, November 13, 2019

The Best Time Management Tips for Trucking Business Success

Truckers parked using TruckLogics to improve time management tips
Whether you're a driver, an owner-operator, or a fleet manager, you know the trucking business is time-consuming.

You have to drive, respond to dispatch, track expenses, calculate mileage, and try to spend some time with your loved ones.

We could all use some help saving time for the things that matter most. Here are our top trucking time management tips.


Time management tips:



Keep track of expenses as they occur


Compliance is one of the biggest demands on your time. With HVUT (Heavy Vehicle Use Tax) due yearly and IFTA (International Fuel Tax Agreement) due quarterly, you have a lot to keep up with.

IFTA can be especially difficult to keep up with since it requires extremely accurate mileage and fuel consumption calculations.

The smartest way to deal with IFTA is to keep track of your fuel expenses as they occur. And it’s not enough to just save your receipts.

You need to be able to update a comprehensive list every time you purchase fuel. That’s the only way to avoid combing through piles of receipts the night before the deadline.

With TruckLogics, you can do just that. You can enter the amount and cost of fuel you purchased right from their mobile app on your smartphone.


Schedule truck service intervals


It’s common knowledge that regular truck maintenance helps you avoid costly breakdowns. But it can be very hard to keep up with truck service intervals when you’re always on the road.

A software like TruckLogics, however, can automatically notify you when it is time for a vehicle to receive maintenance. You can set the service interval as a certain amount of time, or as a certain number of miles.

If you choose a certain number of miles as your service interval, TruckLogics will keep track of each vehicle’s mileage as it is dispatched. Then, TruckLogics will use that information to notify you when your vehicles are ready for maintenance.


Give your drivers access to record-keeping


As a fleet manager, one way to improve time management is to give your drivers access to record-keeping functions. This way, you don’t have to personally notate every expense and fuel charge.

With TruckLogics mobile app, you can give your drivers mobile access to mileage reporting and expense reporting. They can enter any kind of expense they have and verify it with a photo of their receipt.

This feature can save fleet managers lots of time down the line.

Parked trucks using TruckLogics for time management


Use a solid truck business management software


At the end of the day, you need a central business management software to streamline your trucking business. Thankfully, our sister product TruckLogics has been designed specifically with you in mind.

Whether you’re a driver, owner-operator, or fleet manager, TruckLogics has solutions to help you improve time management

To see just how much time TruckLogics can save you, start a 15-day free trial now! There’s no cost and no obligation to give TruckLogics a test drive!







Read More »

Wednesday, November 6, 2019

You Missed the 3rd Quarter IFTA Deadline. What Now?

Truck that missed the IFTA fuel tax report deadline
So you missed the 3rd quarter IFTA fuel tax deadline.

Is it even that big of a deal?

Unfortunately for you, missing the IFTA deadline could actually be a very big deal.

In fact, now that you've missed the IFTA deadline, there are serious penalties making a beeline for your pocketbook right now.

But you still have a few options if you want to hang onto some of that money.


What happens if you miss the IFTA deadline


First, there are penalties. Pretty hefty ones. You will be hit right after the IFTA deadline with a fee of $50 or 10% of the total tax you would owe, whichever is greater.

Unless Nevada is your base jurisdiction, where the penalty for missing the IFTA deadline is $50 plus 10% of whatever you owe. 

It's hard to know if that 10% will be greater than $50. The fuel tax you actually owe will vary depending on factors like mileage and amount of fuel purchased and consumed.

You’re also going to be looking at a .4167% fee for every additional month you are late filing for IFTA. It adds up pretty quick.

Say you actually owe $300 for your IFTA tax. Within three months, you’ll be looking at IFTA fuel tax charges totaling $353.50. But worse than that, if you continue to ignore IFTA deadlines, your base jurisdiction can suspend or even revoke your IFTA license.

This effectively grounds your operations until you can get your IFTA compliance squared away.


So what do you after the IFTA deadline?

Trucker pumping gas and filing with Express IFTA for his IFTA tax report
File. Right away.

Filing now is the only way to keep from incurring bigger fees. Use the IFTA fuel tax report generator at Express IFTA to accurately file.

Express IFTA is easy to use and we do all of the complicated calculations for you


Keep track of IFTA information with TruckLogics


If you’re struggling to keep up with all the mileage and expenses and fuel charges coming at you, our sister product TruckLogics has a solution for you.

You can easily keep track of all your mileage and fuel charges in TruckLogics. As long as you enter all your loads into the system, we will automatically calculate mileage for you.

Plus, with the TruckLogics mobile app, you can enter information while on the go. When the quarterly IFTA deadline comes around, you can generate a report with all the information you need to file.




Read More »

Thursday, October 17, 2019

2019 3rd Quarter IFTA Tax Rate Changes You Need To Know

Trucker fueling his vehicle and logging fuel records for the IFTA fuel tax.
Recently, there have been changes made to the International Fuel Tax Agreement (IFTA) tax rates.

The states that made changes in IFTA tax rates include Alabama, California, Connecticut, Illinois, Indiana, Iowa, Maine, Maryland, Massachusetts, Michigan, Montana, Nebraska, New York, Ohio, Rhode Island, South Carolina, Tennessee, Virginia.

The 3rd quarter IFTA tax deadline is coming up on October 31, 2019. Here’s what you need to know about IFTA tax rates in regards to generating your IFTA tax return.

IFTA Tax Rate Changes

IFTA Fuel Tax Rates

Each state has different rules and regulations regarding fuel tax. IFTA fuel tax rates vary by state.

This year, the state of Alabama has made some changes in IFTA fuel tax rates for the month of September, but not for the months of July and August. That means that Alabama will have a split rate for the 3rd quarter of 2019.

Virginia has also made changes that will affect the upcoming quarter, by altering the surcharge for the 3rd quarter of 2019.

Refer to the table below for all 2019 3rd quarter IFTA fuel tax rate changes:

3rd Quarter IFTA Reporting Deadline


The IFTA fuel tax due date for the 3rd quarter is October 31, 2019.

Generate your IFTA tax return now with ExpressIFTA, the industry’s leading online IFTA reporting software.

Follow these simple steps to generate your IFTA tax return in minutes:

-  Create your free account
-  Add your basic business details
-  Select your base jurisdiction
-  Add you vehicle details
-  Enter your miles and fuel records
-  Generate your IFTA report

Once you’ve generated your report, simply file it with your base jurisdiction. For more information about IFTA reporting, please visit https://www.expressifta.com/, or select the button below to get started!





Read More »

Wednesday, October 16, 2019

Trucking Industry News: Recent Changes You Need To Know About

The trucking industry has undergone significant changes recently.
The trucking industry has undergone significant changes over the last few years as it has grown into one of the most important industries in America.

Trucking regulations, DOT hours of service rules, and paperwork have kept truck drivers on their toes.

Are you up to date with the latest trucking news?

Here’s all the trucking industry information you need to know.

Trucking Industry Information

Trucking Regulations

One of the biggest changes to trucking regulations has been the introduction of the Electronic Logging Device (ELD).

There was plenty of fear and worry surrounding this topic in 2017, as truck drivers were unsure how ELDs would affect the trucking industry as a whole.

While some concerns regarding ELDs, such as increasing van rates, have proved true, the trucking industry has seen steady growth through 2018 and 2019 due to ELDs.

Trucking HOS

Hand in hand with the creation of the ELD is the government’s attention to drivers’ HOS, or Hours of Service.

ELDs are intended to make drivers more accountable for their trucking HOS, or drive time. This includes accountability for the 14-hour DOT hours of service rules.
The 14-hour rule specifically says that the driver, “May not drive beyond the 14th consecutive hour after coming on duty, following 10 consecutive hours off duty. Off-duty time does not extend the 14-hour period.”

Although these DOT hours of service rules have been around since 2013, drivers commonly “doctored” their logs to circumvent this regulation.

With ELDs, this log manipulation is impossible.


Staying Up To Date

The trucking industry is constantly changing, and it’s important to stay up to date with trucking business news in order to remain profitable.

Keeping up with trucking industry news is critical to your success. Check out our other blogs to get the inside scoop!

Are you an owner-operator, fleet manager, or leased operator? Manage your entire trucking company from one place with TruckLogics.

Schedule maintenance, track finances, generate invoices, and more with this trucking management software solution.

Get started with a free 15-day trial today!











Read More »

Wednesday, October 9, 2019

How to Stay on Top of Your IFTA Taxes

Truckers need to file their IFTA taxes on a quarterly basis by the 4 IFTA deadlines.
Trucking is a critical industry in America. You have lots of responsibility, and unfortunately, lots of taxes to keep up with.

Thanks to online software, however, many trucking taxes can be completed online, saving you tons of time.

Are you familiar with IFTA taxes? You’ll need to file quarterly by the IFTA deadlines to avoid penalties. Here’s everything you need to know about IFTA reporting.

IFTA Reporting

What is IFTA?

IFTA stands for the “International Fuel Tax Agreement”.

This agreement between the lower 48 American states and the Canadian provinces was created to simplify fuel tax reporting between jurisdictions.

Essentially, if you were to travel all the way through North Carolina, just to fill up in Virginia and turn around and go straight back through North Carolina, your fuel tax will not be properly distributed amongst the states you traveled.

Rather than turning in separate reports abiding by the mandates of each state, IFTA fuel tax report simplifies that process with only one quarterly report for the state you’re registered in.

IFTA reporting is used to list how many gallons of fuel have been bought, and how many miles have been traveled in each jurisdiction.

Do You Need to File?

You’re required to file an IFTA fuel tax report if your vehicle:

1.  Has two axles and a gross vehicle weight that exceeds 26,000 pounds or
2.  Has two axles and a registered weight that exceeds 26,000 pounds or
3.  Has three or more axles or
4.  Has a combination weight that exceeds 26,000 pounds.

If your vehicle meets one of these requirements, you’ll need to complete your IFTA reporting on a quarterly basis.

These are the the IFTA deadlines you need to be aware of:


Quarter
Quarterly Period
IFTA Due Date
1st 
January - March
April 30
2nd 
April - June
July 31
3rd
July - September
October 31
4th
October - December
January 31

It’s important to file your IFTA forms before the IFTA deadlines to avoid penalties and interest.

How to Complete Your IFTA Filing

To file your IFTA fuel tax report, you’ll need the following information:


-  Total miles traveled by vehicle
-  Total gallons of fuel consumed by the vehicle
-  Total miles traveled per jurisdiction
-  Total taxable gallons consumed per jurisdiction
-  Tax-paid gallons purchased per jurisdiction
-  Current tax rates for each member jurisdiction


Luckily, you can use an online service like ExpressIFTA to generate your IFTA quarterly return.

Simply create a free account, enter your business & vehicle details, select your base jurisdiction, upload miles & fuel records, and generate your IFTA fuel tax report.

The best part is that ExpressIFTA conveniently allows you to enter records into the system via Trip Sheets, Quick Entries, or GPS Upload. Plus, everything you enter is automatically saved so you can add records as frequently as you’d like to update your IFTA fuel tax report at any time.

Once your IFTA forms have been generated, complete your IFTA reporting by filing with your base jurisdiction.

Get started with your IFTA filing today in preparation for the 3rd Quarter IFTA deadline!











Read More »

Wednesday, October 2, 2019

Road Rage Prevention: Tips That Just Might Save Your Life

Truck driver safety tips help reduce the danger of life on the road. Road rage prevention starts with truck driver safety.
For many truck drivers, life on the road can be a constant challenge.

You’re just trying to do your job, but distracted drivers are everywhere, and so is road rage.

Just like you, our biggest goal for truckers in America is to promote truck driver safety on the road.

You work hard every day. At the end of it, you deserve to come home safely to your family. That’s why we’ve collected these road rage tips to help with road rage prevention. 

Tips to Avoid Road Rage

Identify Road Rage Promoters

The first step to road rage prevention is recognizing the factors that cause it.

Road rage is aggressive behavior triggered by uncontrolled anger towards fellow motorists or truckers on the road.

This anger can stem from other drivers’ actions, or from more personal issues like running late, or having a bad day.

Road rage prevention starts with recognition. Are you tailgating the driver in front of you? Swerving in and out of lanes quickly with no blinker? What about speeding?

When you’re doing these things, you are not only increasing risk of accident due to the inability to stop quickly, but you’re also taking your focus off of driving.

Road rage consumes all thoughts and emotions, causing drivers to miss things and have delayed reactions.

One of the best ways to avoid road rage is to recognize the situation and remove yourself from it, choosing truck driver safety above all else.

Road Rage Prevention

Now that you’re able to recognize the situation you’re in, adhere to these tips to avoid road rage:

1.  Ignore other drivers

The most effective road rage prevention strategy is to ignore other drivers completely, even if they are also truck drivers.

If you’re angry at the drivers around you, stop focusing on them.

The same goes for road rage around you. If drivers near you are exhibiting signs of road rage, avoid eye contact and let them pass. Like I mentioned, one of the best ways to avoid road rage is to recognize the situation and remove yourself from it.

2.  Control what you can

Truck driver safety is largely dependent on you, the truck driver. Consider altering the things you can control, such as music.

Try playing calming music, or listening to an interesting podcast to distract yourself from other drivers.

3.  Your life is the most important

Sure, your job pays the bills, but your life is the most important thing.

Life on the road can be filled with pressure and uncertainty. However, if you need to pull over to the side of the road to re-group and de-stress, do it. Your load will be fine. Prioritize your safety.


Keep Trucking

With the holidays approaching, the roads will start to get crowded. 



Take a deep breath. Prioritize life on the road, and understand the consequences of untailored road rage.

Keep your cool with these road rage tips, or whatever works best for you.

Share these trucking safety tips to help promote trucker driver safety on the road.

Keep on trucking!







Read More »

Wednesday, September 25, 2019

How to Know if Your Trucking Company Needs to File 941

Trucking companies need to determine if they must file IRS Form 941 for 2019.
By now, you might have seen a few articles on the web reminding you to file Form 941.

What exactly does that mean?

If you’re a small trucking business owner you might be confused on whether or not you need to file Form 941.

Let’s clear a few things up. 

941 Quarterly Report

IRS Form 941

Form 941 is a quarterly form used to report employment taxes.

All employers in the United States are responsible for withholding federal income tax, social security tax, and Medicare tax from each employee’s salary.

IRS Form 941 is also used to calculate the employer’s portion of Social Security and Medicare tax.

We are currently nearing the third quarter 2019 Form 941 deadline. Employers must file Form 941 by October 31, 2019 to avoid penalties.

To file 941, you’ll need both employer and employee details regarding your trucking company.

Form 941 and Your Trucking Company

Technically, if you’re an owner-operator and have no employees under you, there’s no need to file 941.

However, S-corporations, also known as S-corps, work a little differently.

S-corps are taxed on a pass-through basis, much like a sole proprietorship or partnership.

Because of that, the corporation does not pay taxes on its profits, but rather, those profits pass on to shareholders who are then taxed as part of their personal income.

An S-corp may have no employees in the traditional sense of people working for the business without ownership stake, but for tax purposes, any shareholder who performs a duty for the business may be treated as a shareholder-employee.

The money each shareholder receives in dividends may be treated as income.

This means you'll need to file 941.

The 941 quarterly report also becomes relevant when a driver has an S-Corp and is paying himself a W-2 salary.

No matter what type of business your trucking company is, if you’ve chosen to hire help in the form of independent contractors, you do not need to file 941.


Technically, independent contractors are not your employees. You are only responsible for paying them a gross wage determined by the contract.

The reason for this is that a business withholds and pays taxes on behalf of all employees, and has an obligation to pay employment taxes on wages paid to employees.

In contrast, there are no taxes for a business to withhold or pay independent contractors. They need only pay the compensation amount agreed upon in the contract.

The bottom line is that if you own and operate a business with employees, you’ll need to file IRS Form 941. Every trucking company is required to file 941’s for all of their W-2 paid company drivers.

2019 Form 941

So, do you need to file 941? Let our sister product, TaxBandits, help!

Take your time back with TaxBandits and file your 2019 Form 941 quarterly report online in just a few minutes.

With their interview style e-filing process and built-in automatic error check, you’ll be happy you did.

If you’re still unsure if you need to file 941 for your small trucking business, give the TaxBandits live support team a call at 704-684-4751.

Avoid penalties and stay tax compliant. Get started today! 









Read More »

Wednesday, September 18, 2019

How to Start a Trucking Business in 5 Simple Steps

Starting a trucking business is a huge step for drivers. Trucking management software can help.
So, you’re starting a trucking business, but aren’t sure quite where to start.

Don’t sweat it. Starting your own trucking business doesn’t have to be difficult.

Understanding the investment you’ll need to make to run a successful trucking business, and taking advantage of tools that will fast-track your success and growth are critical.

Keep reading to learn more about starting a hauling business and steering it to success.

Starting Your Own Trucking Business

Step One:

The first step in starting a trucking business is to legally establish your trucking business as an LLC. This protects your personal property as a business owner, and offers several other tax and business advantages.

To complete this first step, you’ll need to appoint a registered agent and obtain an EIN (Employer Identification Number) to open a bank account.

A registered agent will serve as the direct point of communication between your trucking business and the secretary of state.

Your EIN is unique to your business and is necessary for opening a business bank account and submitting tax filings each year.

Step Two:

The second step in the process of starting your own trucking business is to obtain business licenses and permits.

Here’s what you’ll need when starting a hauling business:

-  CDL: Drivers of commercial motor vehicles must have a CDL, or Commercial Driver’s License. Contact your state’s licensing agency for more details.
-  USDOT Number: This is used to identify your trucking company when conducting audits, inspections, and investigations.
-  MC Number: You may need to get more than one MC, or Motor Carrier Operating Authority, number depending on your business operations.
-  IRP Credentials and IFTA Decal: If you’re planning to offer services across multiple states, you’ll need IRP (International Registration Plan) credentials and IFTA (International Fuel Tax Agreement) decals for your vehicles.

Be sure to understand exactly what your trucking business needs depending on its services and location.

Step Three:

The next step in our guide to how to start a trucking business is buying or leasing equipment.

Be sure to understand exactly what you need before choosing equipment. What purpose will your trucking business serve? What types of goods will you be transporting?

Do your research first. Consider speaking to other trucking professionals if possible as well.

Step Four:

The next step in starting your own trucking business is choosing insurance.

You’ll need to get business insurance for your company. Contact several agents and weigh your options.

Consider these options before making a decision:

-  Primary liability insurance
-  Cargo insurance
-  Physical damage insurance
-  Passenger accident insurance

Step Five:

The last, and most important, step in starting a trucking business is tracking your income & expenses and staying compliant.

Starting a trucking business isn’t enough to reach success. If you really want to grow your trucking business and become successful, you need to take owner-operator bookkeeping seriously.

Choosing a trucking software for small fleets can help make this easy and save you time.
Consider trucking management software TruckLogics.

Whether you’re an independent owner-operator, leased operator, or fleet manager of any size, TruckLogics trucking management software is designed to simplify managing your trucking business on the road and assist with owner-operator bookkeeping.

From managing dispatches and scheduling maintenance, to tracking income and expenses, you’ll get tons of features that will save you time and effort as you juggle the efforts of starting a trucking business.

Get started today with a FREE 15-day free trial.













Read More »

Wednesday, September 11, 2019

The Best Trucking Management Software For Quick Business Growth

Owner-operators and fleet owners can take advantage of trucking management software to boost their trucking business.
Now that the 2290 deadline has passed, it’s time to switch your focus back to your trucking business.

There’s tons of information to keep track of, and plenty of competition.

How can you make sure your trucking business stays on top?

It’s simple. Invest in a trucking company software program.

Choosing the right cloud-based trucking software will set you up for success.

Here’s everything you need to know about finding the best trucking management software for quick business growth.

Trucking Company Software Programs

Owner-Operator (Independent) Truck Drivers

Independent truck drivers, also known as owner-operator truck drivers, need a digital hub where they can manage dispatches, schedule maintenance, generate & send invoices, take care of truck taxes, and more.

One of the biggest responsibilities you face in the trucking business is managing the proper documentation needed to operate in compliance with the law.


Use a trucking management software to ensure that you’ll never miss a tax deadline and pay resulting penalties.Also, keep up with maintenance via in-app reminders and scheduling so that you aren’t blindsided by CVSA inspections

Fleet Owners and Leased Operators

Fleet owners need trucking management software for many of the same reasons that independent truck drivers need it.

Beyond that, however, fleet owners can provide driver login access and utilize multi-user login access, taking some of the work off their plate and distributing responsibilities.

You’ll want to choose a trucking management software program that is catered to both small-fleet managers and larger fleet owners.

This gives you room for growth, while receiving support from a trucking company software program that understands your current needs.

For leased operators, trucking management software offers an easy way to track profits and losses. Some trucking company software programs offer features like auto settlements, profit & loss reports, and maintenance reminders.

TruckLogics

TruckLogics is a cloud-based trucking management software program that offers all of these features and more.

Catered to your unique trucking business, no matter the size, TruckLogics was created to grow with you.

Save time and money by staying on top of your trucking business with TruckLogics.

Get started with a free 15-day trial, and try it out!









Read More »

Wednesday, September 4, 2019

The Best Way To File After The 2290 Tax Due Date

Truckers who missed the 2290 tax due date hurry to file their heavy use tax and avoid further penalties.
So, it happened. You got caught up in the Labor Day holiday and you missed the 2290 tax due date.

Don’t sweat it.

The good news is that the 2290 tax due date was September 3rd, 2019, so as of this publication date, you’re only a day late.

Let’s take care of your 2290 tax for good so you can move on and leave IRS heavy use tax penalties in the past.

2290 Highway Use Tax

2290 Tax Late Filing Penalties

If you’re filing after the 2290 tax due date, you’ll need to pay a penalty of 4.5% of your total heavy use tax amount. This penalty will increase for up to 5 months.

If you filed your 2290 tax before the 2290 tax due date, but did not pay your 2290 highway use tax amount, you’ll face a penalty of 0.5% of your heavy use tax amount, plus additional interest of 0.54% per month.

Did you know? You may be able to avoid these heavy highway use tax penalties if you can show reasonable cause for late 2290 tax filing to the IRS.

Your best bet is to file your 2290 highway use tax as quickly as possible to reduce fees.

Schedule 1 Form 2290

Besides reducing penalties, one of the most important reasons for filing heavy use tax ASAP is for your Schedule 1 Form 2290.

You’ll need a current copy of your Schedule 1 Form 2290 for truck operation. It’s also required for tag renewals, international travel, and more.

When you pay your heavy highway tax online, you’ll receive a copy of your stamped Schedule 1 Form 2290 as a receipt of payment for your heavy highway tax amount.

Keep it with you while on the road.


Filing 2290 Highway Use Tax Online

The fastest way to file federal heavy vehicle use tax after missing the 2290 tax due date is online with ExpressTruckTax, our sister product and the industry’s leading IRS-authorized e-file provider.

Here’s the information you’ll need to complete your federal heavy vehicle use tax online:


1.  VIN (Vehicle Identification Number)

2.  EIN (Employer’s Identification Number)

3.  Business Name and Address

4.  Gross Taxable Weight

5.  Authorized Signatory Details

Once you’ve got that, you’ll simply create a free ExpressTruckTax account, enter your heavy use tax information, undergo a free instant error check, transmit your heavy highway use tax to the IRS, and receive your Schedule 1 Form 2290 within minutes.

Get started now filing and paying your heavy highway tax now. 











Read More »

Tuesday, August 27, 2019

How To Quickly Complete Your 2290 Schedule 1

Truck driver filing Form 2290 for 2019 with ExpressIFTA
Form 2290 for 2019 is due this week!

For those of you who have a Schedule 1 that expired on June 30th, 2018, your IRS 2290 is due August 31st.

Leaving the 2290 deadline in your blind spot you will face expensive penalties from the IRS.

Here's how to quickly complete your 2290 Schedule 1 in just a few steps.

Quarterly IFTA Fuel Tax

Prior to e-filing Form 2290, you need to know how to generate your IFTA quarterly fuel tax report.

ExpressIFTA helps you to complete this report in four steps:

  1. Create or login to your free account
  2. Enter your business information and base jurisdiction
  3. Enter your miles & fuel records
  4. Generate your IFTA report

E-File IRS Form 2290

Anyone who is filing a return with 25 or more vehicles is required to file electronically, but we highly encourage everyone to do so.

Through an IRS Authorized E-File Provider, like our sister product ExpressTruckTax.com, you can e-file your Form 2290, pay your HVUT taxes owed to the IRS and receive your stamped Schedule 1 within minutes.

Having the option to E-File makes the annual filing process quick and easy.

Note: The IRS will be closed for maintenance on Saturday, August 31, 2019, to Monday, September 2, 2019. Generate your IFTA quarterly fuel tax report and e-file IRS Form 2290 TODAY!

We have extended hours for tax filing support until the deadline to help you file on time. Give our 100% US-based support team a call today at (704) 234-6005, or email us at support@expressifta.com.
Read More »

Wednesday, July 31, 2019

The IFTA Filing Deadline is TODAY! How To File Fast Now

Truckers are hurrying to file their IFTA fuel tax today, as it is the IFTA filing deadline.
And just like that, today, July 31st, is the 2nd quarter IFTA filing deadline!

It’s important to file your IFTA tax return by midnight tonight to avoid major penalties.

Did Form 2290 filing distract you from the IFTA filing deadline? Don’t stress! We have a solution that will help you meet the deadline.

It’s simple. ExpressIFTA handles all of your IFTA reporting needs online.

With amazing features like our free IFTA tax calculator, you can generate your IFTA tax report quickly and use it to file your IFTA tax return.

Here’s everything you need to know to file in time for today’s IFTA filing deadline.


The IFTA Filing Deadline is TODAY! How To File Fast Now

Are You Required To File IFTA Fuel Tax?

If you operate in two or more jurisdictions, you must have an IFTA sticker and license.

You are also required to file a quarterly IFTA fuel tax report calculating how much fuel tax you owe (or are credited).

IFTA reporting is necessary because, while state fuel tax would typically cover mileage traveled in a certain state, truckers frequently cross state borders. Therefore, where they purchase fuel isn’t always an accurate depiction of where they’re using it.

You’re required to participate in IFTA reporting if your vehicle has 2 axles and a gross vehicle weight or combined weight over 26,000 pounds, has 2 axles and a registered gross weight over 26,000 pounds, or has 3 or more axles regardless of weight.


What Information Do You Need?

To complete your IFTA tax return, you’ll need the following information:

To get started, simply create a free account with your email. Then, enter business information, vehicle information, and your base jurisdiction, which is your home state or the state where your vehicle is registered.

Then, enter mileage information! You can enter directly from your GPS or use our bulk upload feature to save time.

Use our free IFTA tax calculator to get your total miles, gallons, miles per gallon, and IFTA tax amount.

Our system will automatically calculate MPG for your vehicle(s). You can even select the appropriate MPG range for your vehicle(s) and ExpressIFTA will notice if data you enter falls outside that range and make corrections if needed.

Then, ExpressIFTA will calculate penalties, interest, credits, or refunds based on your Base Jurisdiction’s instructions.

After that, you can email your IFTA tax report to yourself or any selected recipient. 


How To Complete Your IFTA Tax Return


ExpressIFTA makes generating your IFTA tax report before the IFTA deadline simple. Plus, with our free IFTA tax calculator, you’ll get all of your IFTA filing totals with 100% accuracy.

We’ll generate an easy-to-read quarterly IFTA tax report containing everything you need in order to complete your return before the IFTA deadline. Print, download, or email your information at any time!

Use this report and our IFTA tax tools to help make your IFTA filing process simpler and quicker. With ExpressIFTA, you still have a chance to meet the IFTA deadline.







Read More »

Wednesday, July 17, 2019

You Need To Be Aware of 2019 CVSA Operation Safe Driver Week

Truck driver preparing for 2019 CVSA Operation Safe Driver Week
Hosted by the Commercial Vehicle Safety Alliance annually, this year’s Operation Safe Driver Week event will be during the week of July 14-20, 2019.

Law enforcement personnel will be paying close attention to commercial and passenger vehicle drivers that are engaging in dangerous behavior while driving.

If there’s ever a time to be “extra safe” it will be this week! Law enforcement is standing by ready to issue warnings and citations to those breaking the law.

Slow Down, Speedy!


Each year, the CVSA determines a new focus for its weeklong event. This year’s efforts will be strongly centered around speeding.

So for those that have a “heavy foot”...SLOW DOWN!

Speeding and reckless driving contribute to at least 26% of all traffic fatalities along with the ever-growing count of automobile accidents that resulted from someone driving above the designated speed limit.

The purpose of this year’s efforts is to endorse, promote, and support the theme:
“Late won’t kill you, speeding will!”

Drive With Caution This Week...And Every Week


Here are a few statistics from last year’s safety week that will make you think twice before being a reckless driver:
  • 16,909 passenger vehicle drivers issued speeding citations.
  • 1,908 commercial motor vehicle drivers issued citations for speeding.
  • 17 commercial motor vehicle drivers cited for driving too fast for conditions.
  • 714 passenger vehicle drivers cited for reckless driving for conditions.




Check Your Speed & IFTA Report


Your safety and the safety of others is important! Be cautious of your driving habits and surroundings as you “Keep America Trucking.”

While staying safe this week don’t forget about the 2nd quarter IFTA filing deadline on July 31st, 2019.

ExpressIFTA is the #1 online IFTA reporting software that you need to use for easily generating your quarterly fuel tax report with accurate fuel tax calculations.

Best of all, there’s no payment required until you generate or print your IFTA report! Click here to learn more about ExpressIFTA and get started on your 2nd quarter IFTA filing.






Read More »

Wednesday, July 3, 2019

Countdown To The HVUT Due Date

Truckers hurry to file 2019 Form 2290 by the 2290 due date.

2019 Form 2290 Kick Off Starts Now!

Often times truckers will wait until the last minute to file causing them more stress and the potential to miss out on important HVUT due dates. Missing a due date can lead to hefty penalties on top of taxes due. 

The HVUT annual fee is calculated by adding:
  • The actual unloaded vehicle weight, fully equipped for service. 
  • The unloaded weight of the semi-trailer or trailers, fully equipped in combination with the commercial vehicle. 
  • The maximum load weight usually carried on the vehicle and any semi-trailer(s) used.

HVUT Due Date

The IRS 2019 Form 2290 for Heavy Vehicle Use Taxes (HVUT) must be filed annually by August 31st. This year, however, the HVUT due date is technically September 3rd.

Although there is a shift in the 2019 HVUT due date, this isn't a call for procrastination.

Why September 3rd?

As mentioned August 31st is normally the HVUT due date, but this year that date falls on a Saturday and the following business day is on Labor Day.

File Your 2019 Form 2290 Now and Pay Later

We are encouraging all of our clients to file their 2019 Form 2290 as early as today and beat the rush. If procrastination is on your mind just think of how many other truckers are thinking the same thing.

The step-by-step instructions make filing as simple as can be. You also have access to trained support staff via phone, email, and live chat.

You could get your 2019 Form 2290 handled today and not worry about paying 2019 HVUT until later.

What Happens If You File Late?

The IRS may impose penalties for several different reasons regarding 2019 HVUT. You may be penalized for failing to file your return or to pay taxes owed by the 2019 Form 2290 due date. HVUT penalties may also be applied for filing false or fraudulent returns. These penalties are in addition to interest accrued on late payments.

The penalty for filing after the HVUT due date is equal to 4.5% of the total tax due assessed on a monthly basis for up to five months. If you also make a late HVUT payment you will also face a monthly penalty of .5% of the total tax due and additional interest charges of .54% will accrue per month as well.



IRS Form 2290 Deadline Countdown

67t482y598306u306


Read More »

Wednesday, May 22, 2019

Do You Need To File a Form 8849?

Man with great hair wearing a flannel uses laptop and iPhone
If you’re new to trucking the numbers used for necessary forms may be a bit overwhelming. There’s the 2290s, 8849s, 4868s, 1099s, and 123s, we might be exaggerating with the 123s, but you get the gist, it’s a lot of forms and a lot of numbers to remember. We won’t bore you and got through each form 1 by 1, but we will tell you about the two most relevant ones for this filing period.

What is Form 2290?

The form that you have probably heard the most about, as of late is Form 2290. So what is Form 2290, and how does it relate to you, if at all.

Form 2290 is used to figure and pay the tax due on highway motor vehicles used. Your next question is probably does it even apply to you, and the answer is it might. All vehicles with a taxable gross weight of 55,000 pounds or more than travel by highway are required to file Form 2290.

After paying taxes you will be given a Stamped Schedule 1 that serves as proof of payment from the IRS. This document is important, as it is needed in order to register your commercial vehicle.

Do You Need to File Form 8849?

There are exemptions and claim suspensions that apply to some vehicles meeting certain requirements. The requirements are as follows:

  • The vehicle used 5,000 highway miles or less during the period.
  • The vehicle is an agricultural vehicle and used 7,500 miles or less during the period.
  • The Vehicle was stolen during the period
  • The vehicle was destroyed during the period
  • The vehicle was sold during the period
The above list leads us to the importance of Form 8849. If any of the above is true about a vehicle you owned then you must first file a Form 2290 and pay the correct amount of Heavy Vehicle Use Tax (HVUT) and then complete the Form 8849.


Claims and Refunds

In order to claim credits or refunds for vehicles stolen, destroyed, sold, or only used for 5,000 miles or less and 7,500 miles or less for agricultural vehicles, the Form 8849 is required. The things you’ll need to file a Form 8849 are your name, address, details on the vehicle you are seeking a claim/refund for and your Employee Identification Number (EIN). Be sure to double-check that the EIN you are using is consistent with what the IRS has on file.

*If an EIN is needed you are able to apply for one online with the IRS.

File With ExpressTruckTax

The great thing about our sister company, ExpressTruckTax is that it makes all of your Form 2290 filing simpler. It even gives you a chance to auto-generate a Form 8849 if you are in need of one for the current filing period.





Read More »

Wednesday, May 8, 2019

Last Minute Gifts For A Truckin' Mama

Trucker hurrying to buy a Mother's Day gift
Mother’s Day is right around the corner, and if you haven’t gotten a gift for the trucker mom in your life, we have you covered. Waiting to the last minute isn’t always ideal, but here at ExpressIFTA, we take into consideration the hard-working individual you are. Here are a few last-minute gift ideas proven to make any long-hauling mother feel loved and appreciated.


Insulated Coffee Cup


Every super mom has to get her superpowers from somewhere, and we can bet the heroine in your life uses caffeine as her kryptonite. Insulated coffee cups can also be personalized to say her name or her kid's name. This gift may be last minute, but we’re sure that it’s something she’d use for a lifetime.


Rig Wash


What better way to say ‘thanks to giving birth to some pretty cool babies’, than by washing her pretty cool baby. Bring out the hose and get the suds going for a good ol’ car wash, or should we say rig wash. Try saying that 3 times fast.

Entertainment Subscription 


Whether the trucking mom you’re honoring this year is into music, podcasts, movies, or motivational books you can never go wrong with paying for a subscription for one or more of her favorite entertainment outlets. Depending on your budget you can score her anywhere between 1 month, 12 months or 24 months, of road entertainment, on you.

Digital Photo Frame


Every mama bear hates to leave her cubs. With a digital picture frame for her cab, she can feel like her tribe is right there with her. Take the time to download photos of each family member prior to giving it to her to make this gift even sweeter and thoughtful.

Shower Bag


A swagged out shower bag full of your special trucking ladies’ favorite toiletries will have any trucking mom singing your praises and singing in the shower.

Help Her Pre File Her Form 2290


Working moms have it hard. Working trucker moms have it the hardest. Keeping up with recitals, dentist appointments, and household chores, while on the road isn’t for the weak. Although she may be capable to take on the world with one hand behind her back, it doesn’t mean that she should have to. File as early as TODAY with Truck Services of North America. She won’t have to worry about her Form 2290 until 2020. Talk about a gift that keeps on giving!

R&R


You know it and we know it. That trucking mom in your life needs a bit of rest and rehabilitation. The woman in your life works day in and day out and time for herself is something that never makes it on the to-do list. Take care of her task for a day and make sure she’s able to carve out some time for herself.

A Bed Fit For A Queen


Speaking of rest, your trucker queen needs to be able to experience a good night's sleep before she hits the road. Purchase her a new mattress or a quality mattress topper to make her night’s away from home a little more comfortable.

Polarized Sunglasses


Everyone can attest that their trucking mama is a star, but even the most glamorous of them need protection from the sun. As we edge into Summer the need for shades is essential for drivers on the road for up to 12 hours a day. Polarized sunglasses will keep the sun from blasting in their eyes. Be sure to get your star a pair that fits their personality and maybe grab a personalized case to match.

Snacks


Fill up a basket with some of your favorite driver’s go-to snacks. We all have comfort food we gravitate toward and making sure that she’s stocked up can make all the difference on some of her worst days.

There is no excuse for not knowing what to do or what to get for the special trucking lady in your life. The price range of these gifts start at just under zero dollars and zero cents, so there's bound to be something within your budget. We hope that this Mother’s Day is one to remember with family and friends.

Happy Mother’s Day to your family, from ours.

As always, keep truckin’ mamas!



Read More »

Wednesday, April 24, 2019

Exemptions That Can Save You Big Money When IFTA Filing

Last Minute Gifts For A Truckin' Mama
We are days away from the 1st quarter reporting due date, April 30. Making sure you file your quarterly IFTA forms correctly can save you from audit and make sure you aren’t paying too much. As part of getting the correct amount back it’s wise to be up to date on nontaxable and exempt IFTA miles.

What IFTA Reporting Is For


The International Fuel Tax Agreement (IFTA) is a tax collection and sharing agreement between certain jurisdictions that redistribute fuel taxes paid by interstate commercial carries. IFTA requires commercial carriers to pay fuel taxes proportionally, according to the miles traveled to and from each state, and or province. This is put in place to ensure that each IFTA member gets its fair share of revenue to put towards transportation and roads.

Non-IFTA Jurisdictions are where IFTA credentials do not matter.

Non-IFTA Jurisdictions:


Alaska

Hawaii

District of Columbia

Yukon Territory

Northwest Territory

Nunavut

Mexico

Each jurisdiction has its own unique definition of non-taxable mileage or exemptions. Any of the miles that fall under IFTA jurisdictions are considered non-taxable miles. To see what all applies you can visit the IFTA site. There are three kinds of exemptions, vehicle exemptions, fuel exemptions, and distance. They can vary from year to year, so staying up to date will be beneficial.


There are some states that allow exemptions for driving in certain areas, these could be Indian reservations, private roads and land, certain toll roads, etc.

Most turnpikes are taxable and non-exempt. The only two that are not is the Massachusetts Turnpike and the Cobequid Pass Toll Highway. Carriers that claim these as exempt or non-taxable on their IFTA reports are required to keep the receipt as proof.

Who Pays IFTA Tax

  • Anyone who operates a vehicle with 2 axles and a gross weight or registered gross vehicle above 26,0000 pounds.
  • Anyone who operates a vehicle with 3 or more axles (regardless of weight).
  • Anyone who operates a vehicle with a combined weight of 26,000, including cargo. 

*If you DO NOT operate outside of your state IFTA does not apply to you.

It is also important to note that even if the carrier has not conducted any operations or used taxable fuel for a particular period, a report must still be filed.

Quarterly Tax Reporting Period



*If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered as filed timely.


Read More »

Support Center

FAQ