ExpressIFTA Blog

Wednesday, May 30, 2018

What You Need to Know About Reefer Fuel Regarding IFTA?

I'm a big believer in being prepared for everything and I've learned truckers are the same way. You never know what can happen, so it's always best to be ready for anything. When it comes to IFTA, you can never be too prepared, and the learning never ends. The rules governing IFTA are a bit lengthy, and every single state is different, but don't let that stress you out. IFTA is a lot easier when it is broken down, so let's go over what you need to know about reefer fuel regarding IFTA.

What You Need to Know About Reefer Fuel Regarding IFTA?

First of all, reefer fuel is NOT included when filing IFTA when it is used to power the refrigeration unit of the trailer. You should always purchase reefer fuel on a separate fuel receipt.

Never pump reefer fuel on the same fuel receipt when fueling your power unit. This will lower your MPG and cost you more IFTA fuel tax. Also, if you are selected for an IFTA Audit, and it is discovered that you combined reefer fuel into your power unit file, you will be penalized and incur added interest on your IFTA audit.

IFTA & Reefer Fuel

You are entitled to a federal tax refund on each gallon of reefer fuel. You will need the total number of gallons of reefer fuel purchased during the tax year to complete the refund form. The IRS will send you a check for the federal tax paid on each gallon of fuel. If you failed to file for this refund, you could file back for the past three years to claim your refund.

You will want to check with your base jurisdiction to see how they handle reefer fuel. In Maryland, for example, if you only have one tank that propels your vehicle and runs the refrigeration unit, then all fuel is included in IFTA. If you have two separate containers, you need to fuel separately and make sure reefer is marked on the receipt. Do not add the reefer fuel on IFTA and you will able to get a refund by filing a claim.

So if you are operating an IFTA “Qualified Motor Vehicle” with a reefer unit, make sure to have the reefer fuel on a separate receipt and don’t include reefer duel on your IFTA return.

For more trucking news and information click here.

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Wednesday, May 23, 2018

How to File Your IRS Heavy Vehicle Use Tax

The Heavy Vehicle Use Tax season is coming right at us at full speed! You can try to jump out of the way, but you’ll still need to file your IRS Form 2290. Don’t let the deadline run you over. Be prepared and file now and avoid having your form rejected. Here is how to file your IRS Heavy Vehicle Use Tax.

How to File Your IRS Heavy Vehicle Use Tax

Like any other tax, if you don’t pay or file your Heavy Vehicle Use Tax Form 2290 by the deadline, you will face fees and penalties imposed by the IRS. However, you don't have to pay your taxes when you file today. Just be sure to file before the IRS Form 2290 deadline on September 3rd.

For example, the initial penalty for filing late is 4.5% of the tax due, and this accrues on a monthly basis for up to five months. Also, if you don’t pay your tax due you will face .05% of the total amount you owe and an interest charge of .54% per month. That can make the amount you owe quickly skyrocket.

Some authorities will revoke your license if they find out you failed to file before the September 3rd deadline. However, most states are a little lenient towards first-time offenders.

More Time to Fix Mistakes and Prepare

Some people don’t realize that they need an EIN or Employer Identification Number to file. You can get one by applying online with the IRS, but it will take about 14-days to become active. During the 15 days, your form could get rejected! If you wait too close to the deadline before getting your EIN, then you’ll miss it!

Plus, what happens if your form gets rejected for a simple mistake like an incorrect VIN? By pre-filing, you will know sooner if you have made a mistake that you need to correct your form.

Our sister product ExpressTruckTax will let you know if your form is rejected and explain why. You can then make the required corrections and refile for free.

How to File in Advance?

Filing in advance is incredibly easy. Go to ExpressTruckTax and follow their step-by-step guide to file in a matter of minutes. The guide tells you exactly what information to enter and where. They will also calculate the amount of Heavy Vehicle Use Tax you owe.

Or you can call TSNAmerica at 804-286-0320 to file over the phone. Their dedicated team of experts will take your information and file for you. Once your Form 2290 is transmitted to the IRS, they will send you a notification, and when approved you will immediately get a copy of your stamped Schedule 1.

It should be remembered that no matter what route you take you don’t have to pay your taxes until the September 3rd deadline.

Here to Help

If you have any questions regarding how to file your IRS Heavy Vehicle Use Tax, don’t hesitate to contact our dedicated ExpressTruckTax or TSNAmerica support team. They are available Monday - Friday from 8:30 to 6 PM EST at 704-234-6005.

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Wednesday, May 16, 2018

What Should All New Truckers Know?

If you are new to the wonderful world of trucking, there are some truths you need to know. But by no means is this information meant to scare you away from an amazing career. We simply want to supply you with honest and straightforward information. So let’s jump right into it, what should all new truckers know?

What Should All New Truckers Know?

This is primarily meant for truck drivers just entering the industry. It is no doubt your first year will be the hardest day so far. You will need to make adjustments and get used to the job, and all that it entails. While you learned a lot during your CDL training, there is still a lot to learn that you have not learned yet.

Driving Experience and Time

In this industry experience is really key to getting the best jobs. The more experience you have on the road, the better of a driver you will become. In your first year, there will be more than one or two close calls. But with more experience, you will find yourself more relaxed, and you will enjoy your job that much more.

Minimizing Close Calls

One of the most important goals of your first year is to minimize close calls and the chance of having an accident. Accidents are unfortunately all too common for first-year truck drivers. In addition to getting used to the job, you will also need to get accustomed to your truck.

Pay careful attention to the road and do your best to avoid any accidents. These will show up on your truck driving record (CVOR, DAC report). In addition to accidents being embarrassing, they can also be very expensive. If the accident was unnecessary and easily preventable it will end up costing you your new position. So we want to avoid that at all cost.

Weeks Away From Home

It is a fact that the life of a professional truck driver can keep you away from home for weeks or more. This might not sound like a big deal for any of you, but it is not as easy as you might think. If you are in a relationship or married, you will need to be prepared. Talk to your family about what to expect and how they can prepare.

In addition to being apart from your family, you will be alone for long periods of time, and this can be tough on some. Anxiety, depression, and of course loneliness is common among truck drivers. A successful trucking career can take a toll on both your physical and mental health. To combat this, you will need to prepare before leaving on a route and make adjustments each time you set out.


Goal-Oriented (Stay Focused)

Your first year as a truck driver will be hard, and there is no denying that. But, don’t get discouraged and overwhelmed during this time, it will pass. Remember why you started this career and what your long terms goals are. Use this time to gain experience and get more time behind the wheel. The more experience and time you have on the road the better the money.
Do a good job and most importantly keep yourself safe. Practice makes perfect.

Comment down below and share this blog with new truckers. Visit ExpressIFTA for more trucking news and information.

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Wednesday, May 9, 2018

Why Wait When You Can Pre-File Your HVUT?

It’s almost that time of year again! The HVUT 2290 pre-filing season is officially here and the regular filing season is on the horizon. Starting now, you can pre-file your 2290s for the 2018-19 heavy vehicle use tax season. That’s an entire month early! Why wait when you can pre-file your HVUT with TSNAmerica.

Time to Pre-File Your HVUT

The regular HVUT season runs from July 1 through June 30 of the following year.

Whether you’re an owner-operator, leasing company, trucking company, or any other business that operates heavy vehicles with a gross weight above 55,000 pounds traveling on public highways, you must file IRS Form 2290.

Usually, you can’t start filing until the tax period begins on July 1st, but our sister product TSNAmerica has gone ahead and started pre-filing now.

Pre-Filing With TSNAmerica

TSNAmerica is from the same dedicated team of experts that brought you ExpressIFTA. Whereas ExpressIFTA is your complete IFTA quarterly fuel tax reporting solution, TSNAmerica offers one of the fastest HVUT pre-filing methods available.

You can call TSNAmerica to pre-file your IRS Form 2290. This means that no matter what you’re doing, you can pull your phone out of your pocket and let TSNAmerica take care of your HVUT for you. TSNAmerica will email you the necessary consent forms then they will file your 2290 and transmit it directly to the IRS on July 1st. You can choose to have your return transmitted at a later date, but the deadline is August 31st.

TSNAmerica is an IRS-authorized tax provider so your information will be kept safe, and the process is quick and easy. This pre-filing method is perfect for those who are constantly on the move, like truckers who don’t have time to stop and find somewhere to file. Plus, pre-filing cuts out your waiting time. Instead of waiting weeks to receive your Schedule 1, you will get it as soon as the IRS stamps it.

Why Wait When You Can Pre-File Your HVUT?

Don’t wait until the last minute to file your HVUT. You will have it in the back of your mind all summer long. Go ahead and knock it out by pre-filing over the phone with TSNAmerica!

Pre-File HVUT Today!

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Wednesday, May 2, 2018

My IFTA Report Is Late! What Should I Do?

Hey, you do know that your IFTA deadline was on Tuesday, July 31st right? Well, we hope you generated your IFTA report and completed your return by the deadline because if you didn’t, you could be in quite a pickle.

If you failed to file and pay by the 1st quarter IFTA deadline, you will have to face expensive penalties. So your IFTA report is late. Here’s what you should do:

  1. Stop panicking 
  2. Pour yourself a drink (Optional)
  3. Keep reading

My IFTA Report Is Late! What Should I Do?

If you missed the first quarter IFTA reporting deadline, the first thing you need to do is file as soon as possible. The sooner you complete your return, the better. Turning in your information faster makes it look like you care, plus you might get it in before the Fed's notice it's late. (just saying)

Also, your penalty rate is based on the time it takes you to file after the deadline. So if you file late, you will automatically face a penalty of $50 or 10% of your taxes, depending on which is more. However, the IFTA Nevada penalty is $50 and 10% of the total tax amount you owe.

If your payment is late, you will be charged .4167% of the total tax you owe every month until the amount is completely paid off. The IFTA Nevada penalty for administrative fees increases rapidly. The fees are $100 for the first time, $500 for the second, $1,000 for the third and more.

Not to mention your base jurisdiction reserves the right to suspend or even revoke your IFTA license.

I said don’t freak out.

They are usually more lenient towards first-time offenders and how quickly you can provide your return. So it is not too late yet.

You may feel rushed and like time is of the essence, but a few hours or a day won’t make a big difference. Take your time and make sure your IFTA tax totals and calculations are correct. 

You’re Not Alone

You can quickly generate your IFTA report here at ExpressIFTA. Your report will have all your IFTA totals, plus it can be printed, emailed, and used to complete your return instantly.

Best of all, ExpressIFTA will handle all of your IFTA calculations for you. Your totals will be automatically calculated with 100% accuracy, so you don’t have to worry about making any mathematical mistakes.

Generating your report is easy, simply enter your distance and fuel records online at your own pace. Enter your information per trip, by month, or bulk upload all of it at once! Then when you’re ready to generate your report, an internal audit check will be performed to catch any fundamental errors.

File Your IFTA Report Today

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