ExpressIFTA Blog

Monday, October 2, 2017

The Top 5 Ways To Avoid An IFTA Audit

What to do during an IFTA audit
If you thought taxes were your worst nightmare, think again because you could get audited. Sometimes people are selected to be audited for suspicious reasons, like not filing on time or not paying the full amount of taxes they owe. But sometimes people are selected to be audited at random and that person could be you.

Now there’s no need to panic if you are selected to be audited by the IRS for your International Fuel Tax Agreement because ExpressIFTA helps you keep clear and concise records. With the help of ExpressIFTA, the IRS will clearly be able to see that you have been complying with the law. If you’re selected for an IFTA audit here are the top 5 things you can do to help the process along.

What To Do While Facing An IFTA Audit 


1. Have Your Distance and Fuel Information

In order to complete your IFTA tax return, you will need to have your distance and fuel information for the quarter. Luckily, ExpresIFTA makes it incredibly easy to keep up with your records by providing you with a central location to upload and track all of your information.

When you’re done entering all of your information for the quarter, which you can do at your own pace. Then all of your IFTA fuel tax calculations and totals will be automatically generated in an IFTA report that can be printed, emailed, and stored for your records.

You can also run a series of custom reports at any time for any date range to see your fuel and distance records for any time period.

2. Be Accurate

IFTA auditors will look for inconsistencies and mistakes in your return, but ExpressIFTA will help you be totally accurate. In fact based off of the information you enter we will automatically calculate your IFTA totals and the amount of fuel tax, you owe with 100% accuracy.

Our pre-audit check won’t guarantee that your IFTA return will be accepted, but it will catch basic errors, such as if you entered miles traveled between adjacent states. The pre-audit check also catches if you reported a fuel purchase in a state you didn’t travel in if your MPG falls out of your selected range, and more.
ExpressIFTA keeps detailed records for IFTA audits

3. Keep Your Fuel Receipts 

Nothing reports how much you spend like a good ‘ole receipt! How else can you prove how much you spent, when you purchased gas, and where? If you get selected for an audit you can prove your IFTA accuracy by having all of your receipts on hand for the IRS to check. You can keep the mall in one place like in a shoebox or you can simply upload them directly to your ExpressIFTA account!

4. Keep Detailed Trip Reports

With ExpressIFTA you can keep all of your information extremely detailed with our trip sheets feature, which saves all of your distance and fuel information per trip. All you have to do is select the person or vehicle you would like to enter information for and add the trip number.

Then you will enter the beginning and ending dates for your trip, starting and ending locations, and odometer readings from the beginning and end of your trip. Then this information can be compiled into quarterly trip reports.

5. Have Your Information On Hand

ExpressIFTA knows that in the event of an IFTA audit you are required to keep your records on file for four years. You also need to save your IRP records for three years! That’s why ExpressIFTA serves as one central location for you to store all of the information you need for your business and in case of an audit. From fuel receipts to distance records, ExpressIFTA stores it all!

Contact Support


We’re here to help you every step of the way with your IFTA quarterly fuel tax report! If you need any assistance please don’t hesitate to contact us via phone Monday - Friday from 9 AM to 6 PM EST at 704.234.6005. We also offer live chat and 24/7 email support at support@epressIFTA.com

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