ExpressIFTA Blog

Thursday, November 10, 2016

5 Essential Trucker Gadgets

When you’re out there on the road, you might miss a lot of the comforts and gadgetry you can keep back home. I mean, the cab is a tight fit  and you need to optimize your options. So what should you do?

Well, we’ve been keeping an eye out and have come across 5 essential gadgets a trucker can own.

Collapsible Tools

It’s not uncommon for truckers to find themselves in a situation where they may need a shovel or even an ax!

When you need to dig yourself out of the deep end, a collapsible shovel or tool could help you in a pinch.

Of course, you might have a collapsible multi-tool, with an ax, pick, or saw built into it. Whatever you have, if it's compact and can be stored away, you’re in good shape.

Power Inverter

When you install a power inverter, you bring a new level of creature comfort into your cab, which can improve your retention. However, there are also all sorts of considerations that fleets have to account for.

There are all sorts of information you need to know about power inverters - but the main takeaway is that you need to find one that matches your truck’s specifications.


Speaking of comforts, installing a small LED TV in your cab could make a world of difference! There are models with built in DVD and Blu-ray players, allowing you to keep up with the latest TV shows and movies.

Best of all, most LED TVs can also work as a computer monitor, so you can either hook a laptop or a small computer into it.

Emergency Weather Radio

With winter ahead of us, it’s not a bad idea to get your hands on an emergency weather radio!

Whether you’re facing a blizzard, tornadoes, or hurricanes, you have plenty of options out there. Your typical weather radio might have weather bands, as well as AM and FM tuners, but they can also come equipped with lights, come with batteries (or) a hand crank, and some can even charge your mobile devices!

Your Smart Phone!

Speaking of mobile devices, we know you probably have one - which means you should check out the host of mobile apps we offer. Whether it’s the ExpressTruckTax app, the ExpressIFTA Calculator App, or using TruckLogics on your phone, we have your transportation business needs covered!

Whatever gadgets you carry, your job as a truck driver has many troubles you’ll have to handle. However, you should know that ExpressIFTA will be here to help you when you need to file your fuel taxes!

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Thursday, November 3, 2016

IFTA Penalties & Audits

So another IFTA deadline has come and gone, and you’ve forgotten to file your report and pay your dues. You had every intention to file your report, but you’re busy - we understand.

But that raises the question, what will happen? What should you do? Will you be audited? Let’s talk about it!


In most states, you’ll find that the late filing penalty is a flat rate of $50, or 10% of the taxes due — depending on which one is greater. After your first month of late filing penalty, you will be charged .4167% of the tax due every month until the tax amount is paid.

Note: Nevada's penalty for late filing is a $50 flat fee PLUS 10% of the taxes due. Nevada also charges the .4167% of the tax due every month, as well as an administrative late fee of $100 the first time, $500 the second time, $1000 the third time, $1500 the fourth time, $2000 the fifth time, and $2500 for every time after that.


Whether you’ve already filed your IFTA or you’re running late, the unfortunate news is that you are also at risk for an audit. Now, that doesn’t mean you’re going to get audited but consider it.

  • Non-continuous Jurisdictions: Your trip logs need to show continuity from your starting destination, with every district in between. It’s impossible for a vehicle to begin in North Carolina and suddenly be in Colorado. Auditors will see this as a flashing red sign!
  • Mileage Gaps: If one day ends and your next day doesn’t begin where you left off, this could trigger an audit. This can happen when drivers don’t realize that their personal or leased miles must also be included on the trip logs. 
  • Over-simplified Fuel Calculations: It may be tempting, but it is not okay to split your miles traveled by a set miles per gallon estimate as your MPG will fluctuate over time.
  • Skewed MPG: When your average MPG varies drastically from one quarter to the next, there should be a valid explanation, such as varying road conditions or weights of the loads carried. 
  • Mileage Extremes: The average MPG for a heavy truck is between 5-10 MPG. If your mileage is way off the ranch, you probably have some calculation errors. Some states won’t even let you file your IFTA return until your MPG is within that range.

How to Survive an Audit

If you’re hit with an audit, it’s not the end of the world - it’s just a frustration you want to avoid. We’ve told you who is at risk before, and how you can avoid an audit.

But now you’re getting audited. So what do you do? You want to focus on proactivity, organization, and documentation.

Basically, make sure you have fully detailed, original copies of distance and fuel records at hand that you can access. You should have the following information at hand:

Basic driver and vehicle information:

  • Driver’s name and signature
  • Registrant’s name
  • Vehicle Fleet number
  • Vehicle Identification Number 
  • Trailer number

Trip Information:

  • Start and End dates of the trip
  • Trip Origin and Destination
  • Routes of Travel
  • Odometer/Hubometer readings from start & finish
  • Total Trip Miles/Kilometers
  • Miles/Kilometers by Jurisdiction

Fuel Records must contain the following:

  • Original receipts for each purchase (Copies or scans are not acceptable. Keep them in good condition and do not write on or alter them in any way)
  • Date of purchase
  • Seller’s name and address
  • Number of gallons/liters purchased
  • Fuel type
  • Price per gallon or total of sale
  • Unit numbers 
  • Make, model, and gross weight of the licensed vehicle

Now that we’ve moved on from the 3rd Quarter, it’s time to start focusing on the 4th Quarter. Let’s get through the holidays first, though!

If you have any questions about your IFTA records, reach out to us at 704.234.6005.

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