ExpressIFTA Blog

Wednesday, September 28, 2016

RigMinders - Say Goodbye to IFTA Penalties

Say Goodbye to IFTA Penalties
Say Goodbye to IFTA Penalties
Nothing is worse than missing a deadline - that pang of guilt you get in your gut as you realize the due date has come and gone.

It’s even worse when you’re a truck driver, and missing a deadline means you’re gonna get parked. No thank you!

IFTA Deadlines


After every quarter, you have an IFTA deadline you have to meet. As we roll into October, you should know by now that the 3rd Quarter IFTA due date is October 31. Yeah, that’s also Halloween.

Most states penalize for late filing at a flat rate fee of $50 or 10% of the taxes due, whichever is greater. Now, Nevada does things a bit different - their penalty for late filing is a $50 flat fee plus 10% of the taxes due.

If you’re continuously late, you will be charged .4167% of the tax due every month until the tax amount is paid. To no surprise, Nevada is the only exception to this rule. They charge .4167% of the tax due every month as well as an administrative late fee of $100 the first time, $500 the second time, $1000 the third time, $1500 the fourth time, $2000 the fifth time, and $2500 for every time after that. Yikes!

But don’t be scared, because you’re not gonna be late this year.

How to Avoid Late Penalties


So how can you make sure you’ll never miss another deadline? Get RigMinders!

What is RigMinders? It’s a customizable reminder app tailored to transportation professionals. RigMinders comes preloaded with every industry filing deadline you can think of, plus a short description of each deadline.

Start by going to RigMinders.com and signing up—or installing the app on your mobile device.

With RigMinders, you are not only reminded of quarterly fuel tax deadlines, you also get reminders for Form 2290, HazMat license renewal, and your USDOT biennial update. On top of that, you can remind yourself of personal deadlines.



So head on down to RigMinders and download the app today! Don’t forget, if you keep missing your deadlines and your IFTA fuel tax license is revoked - you’re off the road until it’s reinstated!

Once RigMinders lets you know you’re near a deadline, login over at ExpressIFTA and file your quarterly fuel tax return!


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Friday, September 23, 2016

What Every Trucker Needs to Know About IFTA Filing

What Every Trucker Needs to Know About IFTA Filing
What Every Trucker Needs to Know About IFTA Filing
Trucking isn’t an easy job. Ask any truck driver, they’ll tell you the headaches they have to deal with, day in, day out. But one headache that never seems to go away is the ongoing paperwork, certifications, licenses, permits, and tax forms a transportation professional has to deal with.

Like the International Fuel Tax Agreement - better known as IFTA. You’ve seen the decals, and you probably know you need to report your fuel taxes.

But what happens when you decide, you know what? I’ve had enough. I’m not doing it!

Let’s take a look at that - what happens when you don’t file your IFTA. Learn how to file IFTA fuel tax?


“I’m just not going to file…”


Did you know that there are a whole slew of problems that arise when you do not file your IFTA return?

First of all, if you’re considered late you’ll have to deal with late fees and penalties.

For most states, the penalty for late filing is a flat rate fee of $50 or 10% of the taxes due, whichever is greater in value. Now Nevada does things a bit different. Nevada's penalty for late filing is a $50 flat fee plus 10% of the taxes due. No thanks!

Starting the month after you receive your original penalty for late filing, you will be charged a rate of .4167% of the tax due every month until the tax amount is paid. Again, Nevada is the exception to the rule. Nevada charges the .4167% of the tax due every month as well as an administrative late fee of $100 the first time, $500 the second time, $1000 the third time, $1500 the fourth time, $2000 the fifth time, and $2500 for every time after that. Looks like I’m avoiding Nevada!

State highway patrols can access lists of fees and IFTA penalties when they find a trucker who hasn’t paid up. Unfortunately, in some states, both the fuel tax license holder and the driver can be held liable for unpaid taxes - which means leased drivers aren’t off the hook.

If your IFTA fuel tax license is revoked – you’re off the road until it’s reinstated. Do you really want to get parked?

IFTA Filing Methods


  • Method 1: Get organized. Sit down with a spreadsheet and start updating your fuel tax records daily. Let’s be real, though. If you were that ahead of the game, you’d already be doing that. 
  • Method 2: Hire someone. Basically, you can find some tax professionals who will do this sort of thing for you. You’ll still have to provide all those mileage numbers per state, fuel receipts, and then pay the person afterward. 
  • Method 3: ExpressIFTA. Sign up and try ExpressIFTA, the easiest application created to generate your IFTA fuel tax report. With ExpressIFTA, you can create easy-to-use trip logs, store all your vehicle data in the Truck Zone, and generate your IFTA taxes online.

What Are the IFTA Due Dates?


As the 3rd quarter IFTA reporting runs from July to September, it has a due date of October 31st. That means you need to file by midnight of October 31st! ExpressIFTA can at least make your Halloween a little less scary.

Instead of letting IFTA overwhelm you this year, grab the bull by the horns and face your fuel taxes head on! If you have any questions about using ExpressIFTA, call us at 704.234.6005.

Related Blog: Fuel Tax Tip: File Your IFTA in Minutes, Not Hours


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Thursday, September 15, 2016

Fuel Tax Tip: File Your IFTA in Minutes, Not Hours

Fuel Tax Tip: File Your IFTA in Minutes, Not Hours
Fuel Tax Tip: File Your IFTA in Minutes, Not Hours
Four times a year, truckers are faced with the worst thing possible - a tax deadline!

Not just any deadline, though. The dreaded IFTA deadline.

So let’s talk about how you can get through the fuel tax deadline without losing your mind.


IFTA Basics:


First of all, newer truckers (or those not in the know) might wonder, what is IFTA?

To put it frankly, the the International Fuel Tax Agreement is a system used to collect and allocate taxes on fuel usage from truckers and transportation companies per base jurisdiction.

So basically, it's the system used to distribute the tax money where it needs to go. Thankfully, this is actually the streamlined method of filing fuel taxes - it was even worse before. So maybe we shouldn’t dread IFTA reporting as much.

What Do I Need to Get Started?


Make sure you have your records ready to go, basically. But in more detail, you need the following:

  • The total miles, taxable and nontaxable, traveled by your qualified motor vehicle(s) in all jurisdictions/states, regardless if they participate in IFTA, which includes all trip permit miles. 
  • The total gallons (or liters) of fuel that is consumed by the aforementioned truck, including taxable and nontaxable, in all jurisdictions/state whether they participate in IFTA or not
  • The total miles and total taxable miles traveled in each member jurisdiction;
  • The total taxable gallons consumed in each member jurisdiction;
  • The tax-paid gallons/liters that are purchased in each member jurisdiction; and
  • The current tax rates for each member jurisdiction.


How Can I File My IFTA Returns in Just Minutes?


We feature a lot of tools that can help you file in just minutes.

Like our trip logs and trip sheets, which allow you to summarize all of your fuel tax information by each IFTA quarter. You can manage each quarter by trip sheets, quick entries, GPS data upload, or bulk upload from an Excel or .CSV file.

So how do you file within minutes?

First, sign up / login to an ExpressIFTA account. Next, upload all of your information into ExpressIFTA. That includes your business details, the details for each truck you need to file for, the distance/odometer records, and the fuel receipts. Finally, you generate your report and voila! Your IFTA report is done. It’s nice to have plan as you head into IFTA due dates, isn’t it?

If you have any questions about using ExpressIFTA, our customer support experts are ready to answer you! You can always reach them at 704.234.6005.

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