ExpressIFTA Blog

Monday, November 30, 2015

Using ExpressIFTA vs. Preparing Your Own IFTA Return

Perhaps the most frustrating thing in our country is preparing tax returns. IFTA returns are no exception. We’re here to relieve the stress of IFTA returns. But if you decide to prepare your own IFTA return, be ready for a lot of headaches.

The Pains of Preparing an IFTA Return by Yourself

For one thing, it takes A LOT of time. From reading the instructions, to understanding the instructions, to getting all your records together, to actually filling out the forms, you’re going to lose so much time, time that you could be spending doing the things that really matter to you.

Who wants to put all that effort into figuring tax rates and (gasp!) doing math? This could seriously tax (pun sort of intended) your brain and put extra stress on you that no one needs. Isn’t that what calculators and computers were invented for?

And who can clearly understand
IFTA anyway? Only the experts, and again, who has the time and energy to become an expert, at least enough of one to prepare an IFTA return on their own? No one, because there are so many better things to be doing, and so many better ways to spend your energy.

We Make It Easy

ExpressIFTA to the rescue! For one low price, our experts become your experts. So there’s no need to figure out IFTA law, decode IFTA tax rates, or to even know how to do math. We do all that for you. All you need to do is log on and enter your mileage and fuel purchase information and the rest is done for you. You’ll have your IFTA return done in minutes anytime you need it.

Moreover, if you make any mistakes that would keep your return from being accepted, ExpressIFTA will catch them and let you know about them. So another form of stress is taken away from you by us. And this error-checking feature reduces the chances of you being audited, which is just one more way we’re working for you.

ExpressIFTA stores all your IFTA information in one convenient location, so you’re not forever looking through papers and receipts for what you need. It’s all right there in your account once you enter the information.


If you’d like even more convenience and stress relief you can sign up for a business management program like TruckLogics, which uses ProMiles to enter your trip information automatically, giving you one less thing to do and worry about. And at the end of each quarter, much like ExpressIFTA, it uses that data to generate a complete IFTA return for you, ready to be printed and mailed.

Let’s not forget the best part: you can try ExpressIFTA for free. You only have to pay when you download your return.

And, as always, we’re here to answer any questions or concerns you may have using ExpressIFTA. You can reach us on the phone at 704.234.6005, chat with us from the web, or email us anytime at support@expressifta.com.

Let us know about how much time and effort ExpressIFTA has saved you from using by either tweeting at us on Twitter, or posting on our Facebook page. You could simply tell us how difficult preparing IFTA on your own is. And thank you, Trucking Nation, for your support. We can’t do what we do without you!

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Monday, November 23, 2015

A Trucker's Thanksgiving

Welcome back, Trucking Nation! With Thanksgiving being almost upon us, we here at ExpressIFTA would like to take a moment and thank each and every one of you for your hard work, dedication, and sacrifice, and throw out some ideas to those of you who’ll be on the road this Thanksgiving Day.

Our Thanks to You

First off, and most importantly, we’re so very grateful for all the truckers, trucking companies, and their employees for keeping our country moving. Without you, so many of the goods we usually take for granted wouldn’t be available to us. Construction projects couldn’t be completed without the necessary materials, diesel and gasoline wouldn’t be readily accessible, even food would be hard to come by. You sacrifice so much, s
uch as being away from your families. So from the bottom of our hearts, thank you, Trucking Nation.

One of those big sacrifices may be that you are on the road during Thanksgiving. There’s a huge demand for transport during the holiday season, especially as Black Friday has become so popular in recent years. But that doesn’t mean you have to skip Thanksgiving. There are plenty of ways to celebrate Turkey Day even if it’s just you.

Choices, Choices…..

Many restaurants prepare Thanksgiving meals for those who can’t be home during the holiday as well as for those who prefer to eat out that day. Why not let someone else cook your holiday meal? A nice side benefit: no dirty dishes to clean!

Some trucks stop restaurants even offer free Thanksgiving meals for truckers. Usually all you have to do is show your CDL.

Or let’s say you want to cook your own holiday meal to bring a little bit of home with you on the road, or just because you like to cook. Whatever your reason, the array of appliances available today that run on 12V make it possible to have Thanksgiving right in your rig. You can cook a turkey breast in a slow cooker, cook stuffing and/or vegetables in a portable stove, and save the leftovers in a travel fridge/cooler. You can even have a microwave in your cab to heat up those leftovers later on.

It can be tough being on the road for Thanksgiving. Hopefully one of these ideas will make it a little bit easier for you.

And again, we can’t fully express our gratitude to you, Trucking Nation. But, for all you do, thank you!

As always, our ExpressIFTA support team is ready to answer your questions and concerns regarding all things ExpressIFTA. Call us at 704.234.6005 or email us at support@expressifta.com.

Tweet us your Thanksgiving plans or stories on Twitter or share them with us on Facebook. How ever you end up spending it, have a Happy Thanksgiving!

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Tuesday, November 17, 2015

Take Back Your Time with ExpressIFTA

Welcome back, Trucking Nation! We know how crunched for time you are, and that there are a lot of things you’d rather be doing than writing down your mileage and fuel purchase information every day. With ExpressIFTA, you can keep track of these things quickly and without hassle.

Entering your information into ExpressIFTA is easy and straightforward. We’d like to show you how simple it is by walking you through entering your mileage and fuel purchase information into ExpressIFTA.


You’ll need an ExpressIFTA account to try this out. Don’t worry if you don’t have one, you can read about how fast and easy account setup is by clicking here. And it’s always free to sign up and enter your information.

We’ll take you through a few smooth and uncomplicated steps, and you’ll be ready to enter your information in no time!

Getting Started


Once you’ve logged into your account, from the Dashboard, select the “Drivers” tab near the top of the screen. This will take you to the Drivers page. Click the “Save & Continue” button at the bottom right of the screen, and this will take you to the Mileage & Fuel Purchases page.




From here, you have a couple of ways to enter your information. You can either click on the blue “Trip Sheet Entries” button or the green “Quick Entries” button under the Action heading. (You also have the option of uploading your information from GPS or uploading an Excel file or CSV file. We’ll cover those in a later blog.)

Let’s take a closer look at each of these options.

Quick Entries


If you click on “Quick Entries,” it will bring you to the Quick Entries screen. Just follow the directions at the top, and then click “Continue.”




You will end up back at the Mileage & Fuel Purchases screen. Review your information, and then click the “Create IFTA Return” button. That’s it! You’ve entered your mileage and fuel purchases information!

Trip Sheet Entries


If you clicked on “Trip Sheet Entries” instead of “Quick Entries,” you will be taken to the following screen. Click “Add Trip Details” to add any additional information.




After entering additional trip details, click “Save & Continue.” You will end up at the same screen you came to when you were done with Quick Entries. Click “Create IFTA Report” this time as well. Again, you’re done! You’re ready to create your IFTA report!


As you can see, using ExpressIFTA is quick and easy, so much easier than manually entering all this information. And ExpressIFTA keeps track of all your IFTA information, so there’s no looking for lost records, and no trying to keep all those papers organized.

If you have any questions or concerns, don’t hesitate to contact our superb, locally-based support team. You can reach us at 704.234.6005 or by email at support@expressifta.com. And thank you for using ExpressIFTA, Trucking Nation!

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Friday, November 13, 2015

Avoiding an IFTA Audit

Audit. five little letters that can strike fear in the heart of any trucker. We all have our preconceived notions of what an audit consists of. Not having accurate information as to the nature of an audit can contribute to that fear, making for a lot of unnecessary worrying. Let’s have a look at what an IFTA audit really is, and a few ways to increase the odds that your number won’t be called.

As we all know, filing an IFTA report to your base jurisdiction is required every quarter if you drive in more than one state or province during that quarter. An audit simply is the verification of the information provided on that IFTA report, mainly the amount of fuel bought in the quarter, and the mileage logged that quarter.

The big question is who gets audited? The truth of the matter is that all base jurisdictions are required to audit 3% of the IFTA licensees in that jurisdiction each quarter. This is to ensure that all who file IFTA reports are filing accurate and truthful information.

But there are still red flags that can trigger an audit. The auditors in your base jurisdiction are always looking for irregularities in the information reported by IFTA license holders.

So there are definite factors that can trigger an audit. These include:

  • False or Inaccurate Information on Your Application
               We all make mistakes. One time to be completely sure all your information is accurate and
                correct is when filing your IFTA report.

  • Fuel Records
               Information should include date of purchase, location where purchased (name and
               address), number of gallons purchased, and what type of fuel was purchased.


  • Mileage Records
              Taxable and nontaxable fuel use should be listed here including distance traveled
              with each type, and the distance traveled in each jurisdiction.


Perhaps the most important thing to note here is to keep accurate records. Which brings us to our final point.

Assuming you do all the right things and still your number gets called, then what? Well, first: breathe. If you’ve kept good, accurate records, you should have nothing to worry about.

And if you’ve been filing your IFTA returns with ExpressIFTA all along, you’ll have all your records already in one place. Whether you enter your information with trip sheets, quick entries, GPS data upload, or upload an Excel or CSV file, ExpressIFTA has got you covered. You’ll be able to generate separate reports for fuel and mileage, or a report with both.

Or you could use our sister app TruckLogics. TruckLogics is compatible with ProMiles, which automatically tracks all your mileage, and it even separates your dead mileage and mileage traveled in each state. TruckLogics is your one-stop transportation business management solution that allows you to manage all aspects of your business, from dispatching, to invoicing, to maintenance tracking, and even generating IFTA and HVUT returns. And you get the same stellar support you’ve come to expect from ExpressIFTA, based here in Rock Hill, SC.

You can reach us here at ExpressIFTA at 704.234.6005 Monday through Friday 8 a.m. to 6 p.m, and any time at support@expressifta.com.

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Monday, November 9, 2015

Fuel Tax Blocked

Hello there, Trucking Nation! Last week, we told you about measures to increase fuel taxes throughout the country. One effort, proposed by two U.S. Senators, would have raised fuel taxes at the federal level. The Senators wanted to phase in 4 cent tax hikes every year for 4 years and then have yearly increases adjusted for inflation after that.

Fuel Tax Hike Proposal Blocked from Vote

U.S. Congressman Earl Blumenauer introduced legislation in the House of Representatives to raise the national fuel tax 15 cents per gallon. Fortunately, the proposal, which was an amendment to a pending national highway bill, was blocked from coming to the House floor for a vote. This means fuel taxes won’t be going up, at least in the near future.

We don’t have to tell you how important this is to you, Trucking Nation. Increased fuel taxes means more money out of your pockets, and things are tough enough as it is. 

We’re Here for You

But no matter how tough things get, ExpressIFTA will always be there for you, whether it’s by letting you know about avoided tax hikes, or by helping you process the taxes you do have to pay.

Our world-class support team is available to help you with any questions or concerns you may have when using ExpressIFTA. Based in Rock Hill, S.C., we can answer your questions in either English or Spanish. You can call us at 704.234.6005 from 8 a.m. to 6. p.m. Monday through Friday. or send us an email anytime to support@expressifta.com.

Try TruckLogics for Free

Since you’re such a valued customer, you can also test drive our business management solution TruckLogics free for 15 days now! TruckLogics is the only web-based management tool designed especially for transportation companies. Whether you’re a single owner/operator or a huge fleet manager, TruckLogics can help you track invoices or control dispatches with ease.

And as always, don’t forget to like us on Twitter and Facebook. We need your feedback to continue to provide you with the best service possible. You’re part of our family, and we always love hearing from family!

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Thursday, November 5, 2015

Late IFTA Filing

As most of you are aware, October 31 was the 2015 3rd quarter deadline, but since October 31 was a Saturday, the actual deadline for filing your IFTA return ended up being midnight November 2. If you haven’t filed your 3rd quarter return yet, doing so as quickly as possible will help to minimize your penalty interest that started accruing November 3.


What penalties have I incurred since I haven’t filed my IFTA return yet?

The interest is calculated at .4167% of the tax you owe in each jurisdiction, and is figured on a monthly basis. You’ve already incurred a debt of $50 or 10% of any taxes you owe, whichever is greater. If you don’t owe taxes, the penalty is $50. No one wants to pay more than they have to, or run the risk of having IFTA license revoked. So make sure you that you get your return filed as soon as possible.


Isn’t filing an IFTA return complicated?

Maybe you’ve put off filing your return because you think it will take a long time or will be a difficult ordeal. Filing your IFTA return with ExpressIFTA is quick and easy. Using ExpressIFTA, we walk you right through the whole process. We know exactly what information you need and perform all the calculations for you, so it’s just a matter of entering in some data and letting us handle the rest. All you have to do is either mail in or e-file the report after we generate it for you. And then you’re free to focus on what you like!


What do I need to do?

If you already have an ExpressIFTA account, just log in and follow the directions from that point. If you’re a new user, you’ll need to create an account first. From there it’s just a matter of entering your mileage and fuel information. That’s it! You’ll have your IFTA return ready to file in minutes.

Don’t let a simple mistake turn into a major debt. With ExpressIFTA, there’s no reason to not file your IFTA return. We make it as simple and painless as possible for you.


Our U.S.-based support team is ready to answer any questions you may have about filing late, or about using ExpressIFTA in general. Our phone number is 704.234.6005, and you can chat with us from our website, expressifta.com. And you can always reach us via email at support@expressifta.com.

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