ExpressIFTA Blog

Monday, December 28, 2015

End of 4th Quarter--Time for ExpressIFTA Again!

Well, Trucking Nation, the 4th quarter of 2015 is drawing to a close, and that means just one thing — time to get those IFTA returns ready again. The IFTA 4th quarter runs from Oct. 1 to Dec. 31, and so returns for the 4th quarter will be due January 31, 2016.

ExpressIFTA Is Ready to Help

But no need to worry, because ExpressIFTA is here, ready to help, as usual. If you’re already an ExpressIFTA customer and you’ve been entering your fuel and mileage records as you go, all you’ll need to do is generate your IFTA return with ExpressIFTA, and you’ll be all set to e-file! Even if you haven’t been keeping your fuel and mileage
records up-to-date in ExpressIFTA, it’s a very quick, simple process to enter that information and get you on your way.

If you’re new to ExpressIFTA, you’ll just need to create an account, enter your fuel and mileage records, and you’re good to go!

ExpressIFTA Makes Your Life Easier

Not only does ExpressIFTA help you prepare your IFTA return, we allow you to keep your fuel and mileage records in one convenient place. And when it’s time to file your return, you’ll have all the information you need ready to go!

If you want to see how much IFTA tax you’ll have to pay, our handy Fuel Tax Calculator shows you exactly what your IFTA tax is, without having to make any difficult calculations.

And even if your state requires you to e-file your IFTA return, we’ve got all your bases covered.

Our IFTA experts are ready to take your calls and chat via the web Monday through Friday, 8 a.m. to 6 p.m. Our phone number is 704.234.6005, and you can get started on our web chat by clicking on the “Chat with Us” icon in the top right hand corner of our website. We’re also available 24/7 via email at support@expressifta.com.

You can join the IFTA conversation on social media by tweeting at us on Twitter and posting on our Facebook page. We always love reading your tweets and posts, and interacting with you on social media. Your stories and thoughts are welcomed, and encouraged!

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Monday, December 21, 2015

An ExpressIFTA Christmas

Well, the big day is almost here, Trucking Nation. Christmas is just a few days away. And however you celebrate the holiday, we really hope yours is filled with love and joy. Whether you’re on the road, or home with family and friends, we wish you the merriest of Christmases.

Holiday Availability

Our offices will be closed Thurs. 12/24, and Fri. 12/25, so that we may celebrate the holiday as well. We will be available by email for emergencies through the weekend, resuming our regular hours on Mon. 12/28. You can reach us at support@expressifta.com during this time should you have any ExpressIFTA emergency.

4th Quarter Ending

A friendly reminder that the 4th quarter for IFTA purposes is coming to an end Dec. 31, and now is a great time to get your fuel and mileage records together ahead of the Jan. 31 filing deadline. Don’t forget to come back to ExpressIFTA as the deadline approaches to generate your IFTA return. And our IFTA experts are normally available over the phone at 704.234.6005, through web chat, and anytime by email, to help you through any difficulties you might have with navigating the IFTA waters.

We love it when you share your stories and ideas with us, and now this is even more the case. Post on our Facebook page and tweet at us on Twitter whatever holiday anecdotes or thoughts you may have. A healthy give and take is essential to our providing you with the absolute best service anywhere.

May the peace of Christmas fill you and your loved ones’ lives and hearts and bring you the happiest of holidays!

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Friday, December 18, 2015

Fuel Optimization

Who doesn’t like to save money on fuel? Fuel costs are a huge part of trucking, let’s face it. But since you spend so much on fuel, there’s also the potential to save a lot of money in this area as well. Fuel optimization is perhaps the best way to accomplish this.

How Do Fuel Optimizers Work?

Fuel optimization programs help you get the most bang for your fuel buck. By analyzing various factors that influence fuel costs, these programs recommend the best choices for purchasing fuel for a given driver on a given route. Let’s take a closer look at how these programs work.

There are several factors that fuel optimization programs analyze in determining the best fuel-buying choices. Chief among these are:
  • Amount of fuel in the truck’s tank
  • Fuel prices along a certain route
  • Expected gallons burned & average MPG
  • Total IFTA tax, if any
Using at all these variables, fuel optimization programs then figure out a driver’s best options according to various calculations. Drivers or dispatchers are then ready to make their best informed fuel buying decisions.

TruckLogics Gives You Fuel Optimization and So Much More

TruckLogics, the only web-based trucking management solution designed exclusively for transportation professionals, contains a fuel optimizer as part of its Travel Planner. Travel Planner is a feature of ProMiles, and also includes a route optimization program that, together with the fuel optimizer, presents drivers with all the tools they need to plan the perfect run, down to all the details. You’ll not only be able to make the best fuel purchase decisions, but also be provided with information such as toll charges, how long a trip will take (both with and without stops), and even an overall route plan.

ExpressIFTA gives you the tools you need to take care of your IFTA needs, just as Travel Planner provides you with everything you need to plan the best run every time.

Our IFTA experts here at ExpressIFTA are ready help you with any questions or concerns you may have about preparing your IFTA return. Call us at 704.234.6005 or email us any time at support@expressifta.com.

Have an interesting story or idea you’d like The Trucking Nation to know about? Post it on our Facebook page, or Tweet it at us on Twitter. All your stories and feedback help us make sure we’re giving you the best service possible.

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Monday, December 14, 2015

Having a Pet in Your Rig

Who doesn’t love a pet? They make us smile, keep us company, and, in some cases, keep us safe. Just because your home away from home is the cab of a rig, doesn’t mean you can’t have a pet. Lots of drivers have them, and if the experience of those with pets in their rigs means anything, there are lots ways to have fun with a pet on the road.

Man’s Best Friend

Dogs seem to be the most common pets for truckers, even though cats are the most numerous pets in the U.S. (Fish outnumber them all, almost 2 to 1 on dogs. Not the best pet for a rig, though). Dogs provide companionship and even security for their truck driving owners. Dogs can be so enthusiastic about anything, and that joy can’t help but rub off.

But before you rush out and get a puppy, there are a few things to consider (we’re all about responsible pet ownership). You’ll need to be sure to plan extra time for bathroom breaks and walks for Fido. He doesn’t like holding it too long, and you won’t like it when he doesn’t. And something you might not think of: the water at most fuel islands isn’t potable, or drinkable. No big deal, everybody carries bottled water these days; but again, you’ll need to do a little extra planning.

The Cat’s Meow

If you’re not a dog person, a cat is a good option. Everyone knows cats are much lower maintenance than dogs. Cats are so relaxing, because they tend to be laid back (well, most of them). And cats give you the benefits of having some company without being up in your business 24/7.

Again, there’s a few things to think about if you want a kitty riding shotgun. Litter box considerations are chief among these. The best suggestion we’ve seen is industrial strength velcro to hold the litter box in place. (One quick slam of the brakes will make a believer of anyone.) And, again, there’s the water deal.

All Creatures Great and Small

But dogs and cats are by no means the only possibilities for in-cab critters. Birds, with their wings clipped and cages properly secured, make great road buddies. Some will even talk to you! Some drivers have even been know to keep lizards in their rigs, (again, securing the tank is key) and we’ve even heard a story about a tiger showing up at a service plaza in Pennsylvania. Can’t confirm that one, though.

At ExpressIFTA, we love sharing ideas that will make your life on the road more enjoyable. This includes helping you with your IFTA forms. Our support team is ready to answer your calls at 704.234.6005, and your emails at support@expressifta.com.

We can’t wait to hear your stories about the pets that live with you in your rigs. Tweet at us on Twitter and post on our Facebook page anything that you think The Trucking Nation community would enjoy hearing about. And remember to keep those furry (or not so furry) friends comfortable when it’s cold out. They’ll love you even more for it.

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Monday, December 7, 2015

Dealing with Boredom on the Road

There can be a common perception among those who don’t drive a truck for a living that being on the road all the time must be boring. But most truckers find just the opposite to be true. They report that driving on our nation’s roads is a never ending, fascinating adventure.

These truck drivers feel that they’re always doing something, whether it’s straining every nerve controlling 80,000 pounds along the road, or fighting traffic (especially “4-wheelers”). Weather, bad road conditions, and construction zones are other factors that constantly demand their full concentration. For most drivers, there’s no time to be bored.

As with most types of work, however, there can be periods that are tedious and repetitive. And what about those who do find some stretches of highway to be somewhat boring? Don’t worry, Trucking Nation, we’ve collected some tips from drivers who have dealt with some boredom along the road and how they’ve dealt with that.

Audio

Listening to Music- Perhaps the most common way that truck drivers choose to occupy their minds on the road. There are lots of alternatives today, including satellite radio and streaming services such as Pandora and Spotify.

Listening to Audiobooks- Many truckers prefer this type of mental activity. Quite a few also like to learn new languages in this way as well. Ebooks are available for download or purchase. Ebooks.com is a great service for buying ebooks, and there are many free sites, such as Project Gutenburg.

Podcasts- This is another great way to stay alert. There’s a world of learning to be found among podcasts. You can also access our own Trucking Nation Podcast by clicking here.

Get Social

On Your Cell Phone- Nothing breaks up the monotony on the road like a friendly, familiar voice. Many truck drivers stay in touch with friends and family from their rigs.

On CB Radio- This communication format is becoming less and less popular as cell phones edge CB’s out, but can still be a fun way to pass the time and fight loneliness.

These are just some ways truckers choose to fight whatever boredom they may find on the road. ExpressIFTA frees up extra time for you by helping to make taxes less of a chore. With this extra time, you’ll have the luxury of deciding if you’re bored or not.

ExpressIFTA is available to answer your questions or concerns over the phone at 704.234.6005 or by email at support@expressifta.com. Tweet at us on Twitter and chat with us on Facebook about your experiences with boredom on the road. Engaging with you, Trucking Nation, is something we are fortunate to be able to do every day. And thanks for helping us continue to grow our business so we can serve you even better.

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Monday, November 30, 2015

Using ExpressIFTA vs. Preparing Your Own IFTA Return

Perhaps the most frustrating thing in our country is preparing tax returns. IFTA returns are no exception. We’re here to relieve the stress of IFTA returns. But if you decide to prepare your own IFTA return, be ready for a lot of headaches.

The Pains of Preparing an IFTA Return by Yourself

For one thing, it takes A LOT of time. From reading the instructions, to understanding the instructions, to getting all your records together, to actually filling out the forms, you’re going to lose so much time, time that you could be spending doing the things that really matter to you.

Who wants to put all that effort into figuring tax rates and (gasp!) doing math? This could seriously tax (pun sort of intended) your brain and put extra stress on you that no one needs. Isn’t that what calculators and computers were invented for?

And who can clearly understand
IFTA anyway? Only the experts, and again, who has the time and energy to become an expert, at least enough of one to prepare an IFTA return on their own? No one, because there are so many better things to be doing, and so many better ways to spend your energy.

We Make It Easy

ExpressIFTA to the rescue! For one low price, our experts become your experts. So there’s no need to figure out IFTA law, decode IFTA tax rates, or to even know how to do math. We do all that for you. All you need to do is log on and enter your mileage and fuel purchase information and the rest is done for you. You’ll have your IFTA return done in minutes anytime you need it.

Moreover, if you make any mistakes that would keep your return from being accepted, ExpressIFTA will catch them and let you know about them. So another form of stress is taken away from you by us. And this error-checking feature reduces the chances of you being audited, which is just one more way we’re working for you.

ExpressIFTA stores all your IFTA information in one convenient location, so you’re not forever looking through papers and receipts for what you need. It’s all right there in your account once you enter the information.


If you’d like even more convenience and stress relief you can sign up for a business management program like TruckLogics, which uses ProMiles to enter your trip information automatically, giving you one less thing to do and worry about. And at the end of each quarter, much like ExpressIFTA, it uses that data to generate a complete IFTA return for you, ready to be printed and mailed.

Let’s not forget the best part: you can try ExpressIFTA for free. You only have to pay when you download your return.

And, as always, we’re here to answer any questions or concerns you may have using ExpressIFTA. You can reach us on the phone at 704.234.6005, chat with us from the web, or email us anytime at support@expressifta.com.

Let us know about how much time and effort ExpressIFTA has saved you from using by either tweeting at us on Twitter, or posting on our Facebook page. You could simply tell us how difficult preparing IFTA on your own is. And thank you, Trucking Nation, for your support. We can’t do what we do without you!

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Monday, November 23, 2015

A Trucker's Thanksgiving

Welcome back, Trucking Nation! With Thanksgiving being almost upon us, we here at ExpressIFTA would like to take a moment and thank each and every one of you for your hard work, dedication, and sacrifice, and throw out some ideas to those of you who’ll be on the road this Thanksgiving Day.

Our Thanks to You

First off, and most importantly, we’re so very grateful for all the truckers, trucking companies, and their employees for keeping our country moving. Without you, so many of the goods we usually take for granted wouldn’t be available to us. Construction projects couldn’t be completed without the necessary materials, diesel and gasoline wouldn’t be readily accessible, even food would be hard to come by. You sacrifice so much, s
uch as being away from your families. So from the bottom of our hearts, thank you, Trucking Nation.

One of those big sacrifices may be that you are on the road during Thanksgiving. There’s a huge demand for transport during the holiday season, especially as Black Friday has become so popular in recent years. But that doesn’t mean you have to skip Thanksgiving. There are plenty of ways to celebrate Turkey Day even if it’s just you.

Choices, Choices…..

Many restaurants prepare Thanksgiving meals for those who can’t be home during the holiday as well as for those who prefer to eat out that day. Why not let someone else cook your holiday meal? A nice side benefit: no dirty dishes to clean!

Some trucks stop restaurants even offer free Thanksgiving meals for truckers. Usually all you have to do is show your CDL.

Or let’s say you want to cook your own holiday meal to bring a little bit of home with you on the road, or just because you like to cook. Whatever your reason, the array of appliances available today that run on 12V make it possible to have Thanksgiving right in your rig. You can cook a turkey breast in a slow cooker, cook stuffing and/or vegetables in a portable stove, and save the leftovers in a travel fridge/cooler. You can even have a microwave in your cab to heat up those leftovers later on.

It can be tough being on the road for Thanksgiving. Hopefully one of these ideas will make it a little bit easier for you.

And again, we can’t fully express our gratitude to you, Trucking Nation. But, for all you do, thank you!

As always, our ExpressIFTA support team is ready to answer your questions and concerns regarding all things ExpressIFTA. Call us at 704.234.6005 or email us at support@expressifta.com.

Tweet us your Thanksgiving plans or stories on Twitter or share them with us on Facebook. How ever you end up spending it, have a Happy Thanksgiving!

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Tuesday, November 17, 2015

Take Back Your Time with ExpressIFTA

Welcome back, Trucking Nation! We know how crunched for time you are, and that there are a lot of things you’d rather be doing than writing down your mileage and fuel purchase information every day. With ExpressIFTA, you can keep track of these things quickly and without hassle.

Entering your information into ExpressIFTA is easy and straightforward. We’d like to show you how simple it is by walking you through entering your mileage and fuel purchase information into ExpressIFTA.


You’ll need an ExpressIFTA account to try this out. Don’t worry if you don’t have one, you can read about how fast and easy account setup is by clicking here. And it’s always free to sign up and enter your information.

We’ll take you through a few smooth and uncomplicated steps, and you’ll be ready to enter your information in no time!

Getting Started


Once you’ve logged into your account, from the Dashboard, select the “Drivers” tab near the top of the screen. This will take you to the Drivers page. Click the “Save & Continue” button at the bottom right of the screen, and this will take you to the Mileage & Fuel Purchases page.




From here, you have a couple of ways to enter your information. You can either click on the blue “Trip Sheet Entries” button or the green “Quick Entries” button under the Action heading. (You also have the option of uploading your information from GPS or uploading an Excel file or CSV file. We’ll cover those in a later blog.)

Let’s take a closer look at each of these options.

Quick Entries


If you click on “Quick Entries,” it will bring you to the Quick Entries screen. Just follow the directions at the top, and then click “Continue.”




You will end up back at the Mileage & Fuel Purchases screen. Review your information, and then click the “Create IFTA Return” button. That’s it! You’ve entered your mileage and fuel purchases information!

Trip Sheet Entries


If you clicked on “Trip Sheet Entries” instead of “Quick Entries,” you will be taken to the following screen. Click “Add Trip Details” to add any additional information.




After entering additional trip details, click “Save & Continue.” You will end up at the same screen you came to when you were done with Quick Entries. Click “Create IFTA Report” this time as well. Again, you’re done! You’re ready to create your IFTA report!


As you can see, using ExpressIFTA is quick and easy, so much easier than manually entering all this information. And ExpressIFTA keeps track of all your IFTA information, so there’s no looking for lost records, and no trying to keep all those papers organized.

If you have any questions or concerns, don’t hesitate to contact our superb, locally-based support team. You can reach us at 704.234.6005 or by email at support@expressifta.com. And thank you for using ExpressIFTA, Trucking Nation!

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Friday, November 13, 2015

Avoiding an IFTA Audit

Audit. five little letters that can strike fear in the heart of any trucker. We all have our preconceived notions of what an audit consists of. Not having accurate information as to the nature of an audit can contribute to that fear, making for a lot of unnecessary worrying. Let’s have a look at what an IFTA audit really is, and a few ways to increase the odds that your number won’t be called.

As we all know, filing an IFTA report to your base jurisdiction is required every quarter if you drive in more than one state or province during that quarter. An audit simply is the verification of the information provided on that IFTA report, mainly the amount of fuel bought in the quarter, and the mileage logged that quarter.

The big question is who gets audited? The truth of the matter is that all base jurisdictions are required to audit 3% of the IFTA licensees in that jurisdiction each quarter. This is to ensure that all who file IFTA reports are filing accurate and truthful information.

But there are still red flags that can trigger an audit. The auditors in your base jurisdiction are always looking for irregularities in the information reported by IFTA license holders.

So there are definite factors that can trigger an audit. These include:

  • False or Inaccurate Information on Your Application
               We all make mistakes. One time to be completely sure all your information is accurate and
                correct is when filing your IFTA report.

  • Fuel Records
               Information should include date of purchase, location where purchased (name and
               address), number of gallons purchased, and what type of fuel was purchased.


  • Mileage Records
              Taxable and nontaxable fuel use should be listed here including distance traveled
              with each type, and the distance traveled in each jurisdiction.


Perhaps the most important thing to note here is to keep accurate records. Which brings us to our final point.

Assuming you do all the right things and still your number gets called, then what? Well, first: breathe. If you’ve kept good, accurate records, you should have nothing to worry about.

And if you’ve been filing your IFTA returns with ExpressIFTA all along, you’ll have all your records already in one place. Whether you enter your information with trip sheets, quick entries, GPS data upload, or upload an Excel or CSV file, ExpressIFTA has got you covered. You’ll be able to generate separate reports for fuel and mileage, or a report with both.

Or you could use our sister app TruckLogics. TruckLogics is compatible with ProMiles, which automatically tracks all your mileage, and it even separates your dead mileage and mileage traveled in each state. TruckLogics is your one-stop transportation business management solution that allows you to manage all aspects of your business, from dispatching, to invoicing, to maintenance tracking, and even generating IFTA and HVUT returns. And you get the same stellar support you’ve come to expect from ExpressIFTA, based here in Rock Hill, SC.

You can reach us here at ExpressIFTA at 704.234.6005 Monday through Friday 8 a.m. to 6 p.m, and any time at support@expressifta.com.

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Monday, November 9, 2015

Fuel Tax Blocked

Hello there, Trucking Nation! Last week, we told you about measures to increase fuel taxes throughout the country. One effort, proposed by two U.S. Senators, would have raised fuel taxes at the federal level. The Senators wanted to phase in 4 cent tax hikes every year for 4 years and then have yearly increases adjusted for inflation after that.

Fuel Tax Hike Proposal Blocked from Vote

U.S. Congressman Earl Blumenauer introduced legislation in the House of Representatives to raise the national fuel tax 15 cents per gallon. Fortunately, the proposal, which was an amendment to a pending national highway bill, was blocked from coming to the House floor for a vote. This means fuel taxes won’t be going up, at least in the near future.

We don’t have to tell you how important this is to you, Trucking Nation. Increased fuel taxes means more money out of your pockets, and things are tough enough as it is. 

We’re Here for You

But no matter how tough things get, ExpressIFTA will always be there for you, whether it’s by letting you know about avoided tax hikes, or by helping you process the taxes you do have to pay.

Our world-class support team is available to help you with any questions or concerns you may have when using ExpressIFTA. Based in Rock Hill, S.C., we can answer your questions in either English or Spanish. You can call us at 704.234.6005 from 8 a.m. to 6. p.m. Monday through Friday. or send us an email anytime to support@expressifta.com.

Try TruckLogics for Free

Since you’re such a valued customer, you can also test drive our business management solution TruckLogics free for 15 days now! TruckLogics is the only web-based management tool designed especially for transportation companies. Whether you’re a single owner/operator or a huge fleet manager, TruckLogics can help you track invoices or control dispatches with ease.

And as always, don’t forget to like us on Twitter and Facebook. We need your feedback to continue to provide you with the best service possible. You’re part of our family, and we always love hearing from family!

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Thursday, November 5, 2015

Late IFTA Filing

As most of you are aware, October 31 was the 2015 3rd quarter deadline, but since October 31 was a Saturday, the actual deadline for filing your IFTA return ended up being midnight November 2. If you haven’t filed your 3rd quarter return yet, doing so as quickly as possible will help to minimize your penalty interest that started accruing November 3.


What penalties have I incurred since I haven’t filed my IFTA return yet?

The interest is calculated at .4167% of the tax you owe in each jurisdiction, and is figured on a monthly basis. You’ve already incurred a debt of $50 or 10% of any taxes you owe, whichever is greater. If you don’t owe taxes, the penalty is $50. No one wants to pay more than they have to, or run the risk of having IFTA license revoked. So make sure you that you get your return filed as soon as possible.


Isn’t filing an IFTA return complicated?

Maybe you’ve put off filing your return because you think it will take a long time or will be a difficult ordeal. Filing your IFTA return with ExpressIFTA is quick and easy. Using ExpressIFTA, we walk you right through the whole process. We know exactly what information you need and perform all the calculations for you, so it’s just a matter of entering in some data and letting us handle the rest. All you have to do is either mail in or e-file the report after we generate it for you. And then you’re free to focus on what you like!


What do I need to do?

If you already have an ExpressIFTA account, just log in and follow the directions from that point. If you’re a new user, you’ll need to create an account first. From there it’s just a matter of entering your mileage and fuel information. That’s it! You’ll have your IFTA return ready to file in minutes.

Don’t let a simple mistake turn into a major debt. With ExpressIFTA, there’s no reason to not file your IFTA return. We make it as simple and painless as possible for you.


Our U.S.-based support team is ready to answer any questions you may have about filing late, or about using ExpressIFTA in general. Our phone number is 704.234.6005, and you can chat with us from our website, expressifta.com. And you can always reach us via email at support@expressifta.com.

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Friday, October 30, 2015

Last Minute IFTA Filing Tips

Well, Trucking Nation, it’s almost here. The last day to file your IFTA return for the 3rd quarter without incurring any penalties is October 31st. Hopefully you haven’t put off filing until the last minute, but if you did, ExpressIFTA has got you covered. If you’ve filed with us before, all you need to do is log in to your account, follow the few simple steps, and you’re done. If you’re already an ExpressTruckTax account holder, just log in to that account, and click on IFTA. All your information will already be populated for you. It’s that easy!

New User Sign Up

If you’ve never filed with us before, signing up is quick and painless, as is filing. Just click on the link or go to expressifta.com and click on the “New User” button in the top right corner. Fill out your information and you’re ready to begin your IFTA report.

Information Needed

To generate your IFTA report, you’ll need two pieces of information: your mileage log and your fuel receipts. Let’s look at both of these.

Mileage Log— You can use trip sheets, quick entries, or GPS upload to enter your mileage for the quarter. However you choose to input this data, ExpressIFTA will do all calculations for you.

Fuel Records— These are usually your fuel receipts. A program such as TruckLogics can help you to keep track of your receipts and allow you to upload them into ExpressIFTA.

Once you have this information entered, ExpressIFTA does all the heavy lifting for you. All necessary calculations are taken care of. You just have to either print the IFTA report and mail it in to your base jurisdiction, or e-file the report with your specific state. That’s it!

We’re Here for You

Don’t worry if you’re having trouble with your IFTA return. Our world-class support team is based here in Rock Hill, S.C., ready to answer all your questions. We’ll walk you right through the filing process if that’s what you need. Just call us at 704.234.6005, or email us at support@expressifta.com.

Don’t forget to leave us your comments either here or on Twitter and Facebook. And as always, please remember to let your friends and family know about us. Thanks, Trucking Nation!

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Monday, October 26, 2015

IFTA Late Fees & Penalties

Hello, Trucking Nation! The 3rd quarter IFTA filing deadline of October 31st is fast approaching. If you haven’t filed your IFTA return yet, there’s still time. But what happens if you miss the deadline? Does the Taxman come knocking on your door? Well, it’s not quite that bad, but there are several consequences to either filing a late IFTA return or not filing one at all. Let’s look at what can happen.

IFTA Late Filing Penalty

The first thing that will happen is you’ll be assessed a late filing penalty. This is applied whether you owe taxes or not for the filing period. This penalty is $50 or 10% of the tax that you owe, whichever is greater. If you don’t owe any tax for the filing period, the penalty will be $50.

As we’ve already stated, the deadline for the 3rd quarter filing period is October 31st. Since that falls on a Saturday this year, you won’t have to have your return in until Monday November 2nd. Your return must be postmarked by midnight that night to be considered on time.

Late Tax Payment Penalty

If you owe taxes and don’t pay those on time, you will be assessed a late tax payment penalty. The penalty is calculated as .4167% of the tax owed to each jurisdiction you drove in for the filing period. This is figured per month starting on the day the return is due.

If you think those penalties sound harsh, some states actually revoke your IFTA license if your return is not filed on time! This usually only happens in cases where multiple returns have not been filed, but technically your IFTA license may be revoked for being late just once. And you won’t be eligible to renew your IFTA license until those taxes are paid in full.

As you can see, it’s important to file your IFTA return on time. So don’t forget to file. And since the deadline is so close, your best bet is to e-file with ExpressIFTA.com. Your calculations and filing can be done in minutes and you’ll be back on the road where you need to be.

We’re Here for You

You can also use Truck Services of North America (TSNAmerica), a full service trucking processing agency, to file your IFTA return. TSNAmerica not only will file your IFTA return for you, it provides the tools you need to run a transportation business. Both TSNAmerica and ExpressIFTA are backed by our world-class locally-based support team. You can reach our ExpressIFTA team at 704.234.6005 Monday through Friday from 8 a.m. to 6 p.m. and via live chat during the same times. You can also reach us at support@expressifta.com any time.

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Tuesday, October 20, 2015

What Do I Need to File My IFTA Return?

If you haven’t yet filed your IFTA return for the 3rd quarter of this year, you may be wondering what information you need to file your return. Don’t worry, it’s very simple. ExpressIFTA does all the hard work for you. All you need to do is enter a few pieces of data, and you’ll be ready to file your return in minutes. Let’s have a look at what exactly is needed to complete your IFTA return.

Mileage Log

The first thing you need is your mileage log for the 3rd quarter. That’s July, August, and September. You can either enter the mileage manually, or if you’ve been storing your mileage in an Excel spreadsheet, you can simply upload the information into ExpressIFTA. It’s that easy! You can also use TruckLogics to manage your trucking business.Whether you’re an owner-operator, or manage a whole fleet, TruckLogics is loaded with tools that will make running your trucking business much easier for you.

Fuel Receipts

The only other thing you need is your fuel receipts for the quarter. You can easily import your receipts if you use a fuel card, since you should have digital copies of all your receipts already. If you’ve been entering this information into Trip Sheets all along, you’ll be all set to generate your IFTA return. Otherwise, you’ll need to enter your fuel information manually using Quick Entries. Your base jurisdiction may require copies of your receipts, so make sure those have the date, the fuel type, gallons or liters purchased, and the name and address of the seller on them.

Once you’ve entered your fuel records, your return will be ready to be generated. That’s all there is to it! There’s no need to calculate totals or look up tax rates since ExpressIFTA does all that for you.

Contact Us

If you have any questions or just need help filling out your return, our world-class U.S.-based support team is available to take your phone calls Monday through Friday from 8 a.m. to 6 p.m. Just call 704.234.6005, or you can chat with us on our website during the same hours. And you can always email us at support@expressifta.com. Don’t forget to tell all your friends and family members about us. We love getting referrals from you!

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Friday, October 16, 2015

Filing a Zero IFTA Return for the 3rd Quarter

Welcome back, Trucking Nation! We’re officially past the halfway point of October, which means the 31st is fast approaching. That means….. getting your IFTA return filed on time. (You were thinking of something a little more scary?) As you know, October 31st is the 3rd quarter deadline for getting your IFTA return in. But what if you didn’t run during the 3rd quarter? Do you still need to file a return? In a word, yes. Let’s look at the details.

What IFTA Means To You

IFTA means if you drive in two states or more, you must have an IFTA license and decals on your truck from your base jurisdiction. If you do have an IFTA license, you are required to file a quarterly IFTA return, whether you logged any miles or not during that particular quarter. 

How Do I File a Zero Return?

So how do you file your IFTA return in the case of not having driven for a certain quarter? It’s really quite simple, and only takes a few minutes to complete. Filing an IFTA return for a quarter in which you didn’t drive is called filing a zero return. When using ExpressIFTA, all that means is you enter a “0” in the field for mileage. That’s all there is to it! There’s no need to enter any other information if you already have an ExpressIFTA account. If you need to sign up for a new account, click here for instructions on how to sign up.

Time is Running Out

Now is the time to file your IFTA return for the 3rd quarter. But as the deadline gets even closer, filing a paper IFTA return becomes more and more unrealistic, (because of time constraints) and your best choice is to file with ExpressIFTA.

You can also use our premier full-service provider Truck Services of North America not only to file your IFTA return, but to file registration and permits, calculate all truck-related taxes, even start a new trucking business.

Contact Us

As always, you can contact our world-class ExpressIFTA support team based in Rock Hill, SC at 704.234.6005. We’re available Monday through Friday from 8 a.m. to 6 p.m. ET, and by email at support@expressifta.com.

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Wednesday, October 14, 2015

Using the IFTA Fuel Tax Calculator

Figuring out your IFTA fuel tax can be painful and daunting. But it doesn’t have to be. With the October 31st filing deadline looming, you may be wondering how much tax you owe and how you’re going to find the time to determine that. But no worries, we’ve got a sure-fire way to help both you and your wallet brace for impact.

Enter the IFTA Fuel Tax Calculator, a free, simple, and easy-to-use app for iPad or Android tablets that calculates your IFTA fuel tax any time you like.

Here’s how it works:

Step 1


Just use the three simple drop-down fields to select your base jurisdiction, IFTA Quarter, and fuel type.
IFTAftc screenshot1.PNG



Step 2


Then simply enter your miles traveled and the gallons of fuel purchased for each state you drove in for the quarter selected. (More fields for additional states can be added if you traveled in more than five states for that quarter. Just click the green +Add More Rows button.)

IFTAftc screenshot2.PNG

Step 3


Now hit the orange Calculate IFTA Tax button and it’s all done for you!

IFTAftc screenshot3.PNG

You can also email your results to any email address you want to. That way, you’ll have all the data you need available to complete your IFTA return.

No more guessing how much tax you owe, and no more manually figuring out the exact amount. This is the quickest and most convenient way to figure out your IFTA tax. You’ve got more important things to do with your time, like keeping your trucks moving.

And best of all, this is a free app for Android and iPad tablets, available for download from the iTunes App Store and from Google Play, and even accessible from ExpressIFTA. To file your IFTA return for your current quarter, you can use ExpressIFTA, an online tool that allows you to keep track of all your IFTA data and even file your IFTA return.

If you need any help using the calculator, or just have questions about IFTA or your return, our world-class U.S.-based support team is available by phone Monday through Friday from 8 a.m. to 6 p.m. ET at 704.234.6005. Our email support is available seven days a week (including holidays) at support@expressifta.com. And as always, we offer bilingual support in English and Spanish.

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Friday, October 9, 2015

No Need to Fear October 31st

Happy Friday, Trucking Nation! October is well under way and it’s time to be thinking about your costume, what candy to get, and most of all, getting your IFTA return filed for the 3rd Quarter of 2015. Don’t be spooked, but October 31st is the deadline for the 3rd Quarter. And of course none of us want to have to pay those scary penalties, so remembering that date is crucial. That’s why at ExpressIFTA, we remember those important dates for you, because we know how busy you are keeping it moving. We’re cool like that.

Now that you’ve had your reminder of how important filing IFTA is, let’s have a look at some more reasons to make sure that your IFTA return is filed with ExpressIFTA.com.

All fuel tax calculations are done for you: No need to calculate totals. Mileage and fuel totals can be entered manually or by using our convenient upload feature.

Saves you time: No need to download forms or fill them out. All this is done electronically for you when you enter your information. Any simple errors you may have made in filling out the form are automatically found so you can correct them.

ExpressIFTA is up-to-date on all applicable state tax laws: No need to stay abreast of changing tax regulations since ExpressIFTA and our stellar support staff always know the latest changes to state IFTA laws.

You can also conveniently use ExpressIFTA from your ExpressTruckTax account. No need to create a new account and enter in all your business and truck information again; just use your ExpressTruckTax login, and all of your information will be automatically imported for you. Plus, with ExpressIFTA, your total cost is included in one low price. There are no lurking hidden costs or fees, just simple and easy steps.

Since ExpressIFTA creates your form for you, all you have to do is print your return, sign it, and then send the form, along with any tax payment due, to the appropriate jurisdiction.


Our world-class support team is always available to help you with any questions or problems you may have. You can call us at 704.234.6005 or email us any time at support@expressifta.com. We’re here for you. And don’t forget to let your friends, family, and especially your fellow truckers know about ExpressIFTA!

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Friday, October 2, 2015

Use Our Trip Log Tab for Better Convenience


Hello, Trucking Nation! ExpressIFTA here.

As one of our prominent features, the trip log tab summarizes all of your trip details by quarter in one easy-to-access location.

To create and maintain a trip sheet, first select which vehicle and driver you want to make a log for, and be sure to enter the odometer reading at the beginning of the trip. Next, enter your start and end points, along with their dates, and any additional information you’d like to keep track of, like carrier, trailer number, or load description.

Once those details are jotted down, you can input purchased fuel in each state, and then mileage and fuel records by breaking down your miles as taxable, nontaxable, and toll or non-toll. When that’s completed, save your trip details for your final IFTA return!

We at ExpressIFTA care about helping our hard-working customers and we're confident in how easy it will be for you to file with us using our trip sheets.



For Even More Convenience Filling out Your Trip Sheets, Use the Following Options Below!


1. Quick Entry



2. Bulk Data Upload



3. GPS Data Capture





There you have it, folks! We’d love to speak with you if you have any questions or concerns. You can give us a call at 704.234.6005, email us at support@expressifta.com, or even live chat with us straight from our website.

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Wednesday, September 30, 2015

Attention, Truckers: The October 31 IFTA Deadline is Near


Hello, Trucking Nation! It’s on its way—the deadline to file your IFTA quarterly return is October 31. More precisely, IFTA returns are due to your base jurisdiction, or home state, on the last day of the month following the end of each quarter (in this case, July 1 to September 30). And since we love supporting our loyal and hard-working customers, collaborating with us can help you keep track of your mileage, fuel purchases, tax rates, and much more, making this process a cinch.

To generate and file your IFTA return with ExpressIFTA, follow these simple steps below:

  • Create an account
  • Enter your business, vehicle, and/or driver details
  • Select your base jurisdiction
  • Add your distance and fuel records
  • Generate your IFTA return

We will run an internal audit review and error diagnostics test to catch any errors before the return is generated for this and any quarter. Once any errors are corrected, we then calculate penalties, interest, and credits/refunds based on your base jurisdiction’s instructions.

It’s important to complete these steps as soon as possible to avoid any penalties! As always, don’t hesitate to contact our support team if you need assistance. You can call us at 704.234.6005, email us at support@expressifta.com, or even live chat with us straight from the website.

We love hearing from you, Trucking Nation!


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Friday, September 25, 2015

An Introduction to IFTA: The Ins and Outs


Here at ExpressTruckTax, we understand that IFTA is complicated, which is why we're here to explain and try to make it easier for you. So, first things first: IFTA stands for International Fuel Tax Agreement, in which the member jurisdictions act cooperatively to administer and collect motor fuel use taxes.

Any qualified motor vehicle that travels between two or more member jurisdictions is required by law to possess an IFTA license and have decals on the vehicle, issued by their base state/jurisdiction. Aside from Alaska and Hawaii, IFTA member Jurisdictions include 48 states and 10 participating Canadian provinces.

The Necessities to File


  • The total miles, taxable and nontaxable, traveled by the IFTA licensee’s qualified motor vehicle(s) in all jurisdictions/states, regardless if they participate in IFTA, which includes all trip permit miles.
  • The total gallons or liters of fuel that is consumed by a qualifying motor vehicle, including taxable and nontaxable, in all jurisdictions/state whether they participate in IFTA or not.
  • The total miles and total taxable miles traveled in each member jurisdiction.
  • The total taxable gallons consumed in each member jurisdiction.
  • The tax-paid gallons/liters that are purchased in each member jurisdiction.
  • The current tax rates for each member jurisdiction.

The Due Dates


If you are required to file an IFTA return for the quarter, you must do so by the due dates below. If you happen to miss the due date and file late, or even underpay the taxes due, the penalty and interest rate will then be based on the base jurisdiction/state that you are registered with.

  • First Quarter (January - March): April 30
  • Second Quarter (April - June): July 31
  • Third Quarter (July - September): October 31
  • Fourth Quarter (October - December): January 31 
If you wish to file your quarterly IFTA return using ExpressIFTA, all you need to do is create an account, provide business and vehicle details, base jurisdiction, and your mileage and fuel records. Don’t hesitate to contact us if you need assistance! You can give us a call at 704.234.6005, email us at support@expressifta.com, or even live chat with us straight from our website. We’re here to help you.


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Monday, September 14, 2015

It’s National Truck Driver Appreciation Week


That’s right! From September 13 to 19, professional truck drivers across the country will be admired and acknowledged for their hard work and dedication in the industry. Businesses are offering promotions and hosting various events and tributes, such as free daily deals, coffee refills, and a health fair for free blood pressure screenings, glucose tests, and flu shots. For instance, TA and Petro Stopping Centers are providing fun and memorable activities for National Truck Driver Appreciation Week, such as cornhole, basketball, live bands, truck windshield washing, and more. Click here to view their upcoming events.

Did You Know?


To further commemorate approximately 3.5 million hard-working men and women who make up America’s trucking industry, I’d like to provide some interesting facts, courtesy of Planet Freight.

  • The trucking industry collects, on average, $650 billion in revenue each year. That is about 5% of America’s GDP.
  • In the United States, there are over 200,000 female long haul drivers.
  • There are about 15.5 million trucks operating in the United States today.
  • The top transported goods in the United States are clothing, food, furniture, and electrical machinery equipment/goods.
  • The trucking industry is expected to grow by about 21% over the next 10 years.
  • Annually, trucking accounts for about 70% of all freight transported in the United States.

A Note from Us


Everybody at ExpressIFTA recognizes you and thanks you for not only for being a loyal customer but for impacting the trucking industry in such a powerful way. We appreciate you, Trucking Nation!

We’d love to speak with you if you have any questions or concerns. You can give us a call at 704.234.6005, email us at support@expressifta.com, or even live chat with us straight from our website.


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Tuesday, September 8, 2015

ExpressIFTA Reports 101


If you’re looking for a way to view different aspects of your IFTA return in one location, you’ve come to the right place! The ExpressIFTA Reports feature was designed to help you manage and edit reports in regard to your IFTA return, including trips, mileage, fuel, equipment, and more.


What Are These Reports I Speak Of?



  • The Fuel Tax Summary Report provides details of driven miles, purchased fuel, and the amount of fuel tax due to your base state at any time. You'll also be able to create a Fuel Tax Summary Report for specific businesses or quarters, as well as keep track of whether you owe taxes or should receive a tax credit at the end of the quarter.
  • The Fuel Report offers a detailed list of fuel purchases for any time period of your choosing. You can filter your Fuel Reports by business name or quarter, as well as break down fuel purchases by fuel type, state, truck number, and more.
  • The Trip Report calculates traveled miles and purchased fuel for specific trips. With this feature, you can also create and filter Trip Reports by business, vehicle, and quarter, as well as view your trip data by state/province, date, odometer reading, traveled highway miles, and more.
  • The Monthly Quarterly Mileage Summary Report organizes all of your driven miles on a monthly or quarterly basis. Beyond that, you can filter your IFTA Quarterly Return by business or quarter, as well as view your start dates and end dates.
  • The Annual Mileage Report enables you to view the annual mileage traveled by a vehicle or driver in any given year. You can also filter the Annual Mileage Report by business, quarter, or base jurisdiction.
  • The Monthly Mileage Report generates a report for each month, listing information for all monthly mileages. In addition, you'll be able to select the start dates and the end dates, as well as filter by business and by selecting the quarter.
  • The Fuel Summary Report presents a detailed list of member jurisdictions, fuel types, and total mileage for any time period that you choose. With the option to filter your reports, you can break down fuel purchases by truck number, state, fuel type, total fuel in gallons, and fuel receipts.

Well, there you have it. If you have any IFTA questions, don’t hesitate to contact us. You can give us a call at 704.234.6005, email us at support@expressifta.com, or even live chat with us straight from our website. We’re here to help you!


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Friday, August 28, 2015

IRP FAQ's

Now that the IFTA second quarter is finished, you won’t have to worry about filing another IFTA report until the end of October. But that doesn’t mean you’re in the clear just yet. Now is time for a lot of you to either renew or register for IRP, and the process can get a little confusing. Not to worry though, take a look below and we’ll go over all of the most frequently asked IRP questions!

What is IRP?

IRP, although it seems complicated, is just an initialism for the International Registration Plan. The International Registration Plan is a special agreement among US states, the District of Columbia, and Canadian provinces for payment of commercial motor carrier registration fees. Any qualified vehicles that travel interstate must register, and the registration must be done with your base jurisdiction.

What is a Base Jurisdiction?

Choosing your base jurisdiction is the first and most important step to get registered for IRP. Typically, the base jurisdiction is just the state or province where your business is located. In order to select a state as your base jurisdiction, you’ll need to have documented proof that your business is in headquartered in that state/province.

How Do I Apply?

To actually apply for or renew your IRP registration, you will need to prove your business is located in your base jurisdiction, complete an application, and pay the necessary fees. You will also need to make sure that all of your tax payments are up to date for IFTA and for the Heavy Vehicle Use Tax.

Supporting documentation is necessary to prove that everything is up-to-date and correct. The documentation necessary for IRP registration includes your IFTA registration, vehicle title, and proof of insurance. Some other states and provinces may also require additional documentation, so if you are unsure of your base jurisdiction’s requirements, give them a call and check.

What is a Qualified Vehicle?

A qualified vehicle is any vehicle that weighs over 26,000 pounds or that has three or more axles and operates in multiple jurisdictions across the US/Canada.

Do I Have to Keep Any Records?

Yes you will need to keep records just like with IFTA. You’ll have to keep distance records of the mileage traveled in each jurisdiction, so that the fees you pay can be properly distributed to the states you operate in. You’ll also need to keep these records for at least three years after the close of the registration period, just in case you ever face an audit from your base jurisdiction.

Is There Anything Else to Do?

There’s really only one other thing you’ll have to worry about, and it’s pretty simple. Once you receive the receipt for paying your registration, you’ll receive your decals along with it. Any idea what you’ll need to do with the decals? Yep, thats right, all you have to do is slap them on your truck in the correct position. Unsure of the correct position? Then just give your base jurisdiction a call, and they’ll be able to clarify where the decal belongs for vehicles in your base jurisdiction.

We know this is all a lot of information to process if you’re fairly new to the industry, but if you ever have any questions about anything IFTA or IRP related, just give us a call at 704.234.6005, or email us at support@expressifta.com.

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Friday, August 21, 2015

Trip and Fuel Permits Explained

If you’ve registered for IFTA, you know getting all the proper paperwork, permits, and decals can be a little tricky. For instance, what if you mostly operate intrastate and need to make a trip into another IFTA jurisdiction? Or if you have applied for an IFTA license but need to operate before you have received your decals in the mail?

Well luckily for you, there are some legal ways around this. Take a look below and we’ll give you the legal options for traveling to another jurisdiction without the proper registration.

Permit Options


IFTA Temporary Permit:

If your vehicle qualifies for IFTA but you haven’t registered it or don’t want to register it, the best and only legal option is to get a temporary permit to travel into each IFTA member jurisdiction you wish to travel in/through. An IFTA temporary permit lasts for 30 days, and you have to get one if you need to travel interstate and don’t have IFTA decals.

Once you receive the permit, be sure to keep it inside the vehicle at all times along with your IFTA license. You should also note that permits are only valid for the vehicle they were ordered for, and cannot be transferred to another.

Trip Permit:

If you are registered for IFTA, then you don’t need a temporary fuel permit to travel interstate. But if you do not have your IRP registration, then you will need to obtain a temporary trip permit in order to cross state lines if your vehicle meets the following qualified vehicle specifications:

  • Weighs over 26,000 pounds
  • Has three or more axles, regardless of weight
  • Your vehicle is registered as a commercial vehicle in Arizona and weighs over 10,000 pounds
  • Your vehicle is registered as a commercial vehicle in California (weight does not matter)

State Specific Permit Rules


Many states also have different procedures for what you must do when you enter the state. There are three states that only issue permits at their ports of entry, which are Colorado, New Mexico, and Wyoming. There is no other way to obtain these permits aside from actually going to the port itself. There is also no way to purchase fuel permits for states that don’t participate in IFTA, and it is recommended that you just save all fuel receipts from fuel purchased in those states.

Getting Your Permit


Now that you know just about everything there is to know about trip and fuel permits, you’re probably thinking, “Well how do I get one?” That’s a fair question, and the best way to get these permits is to contact a processing agency like Truck Services of North America. Just give them a call at 803.386.0320 or send them a service request, and they’ll get you all taken care of and ready to get on the road.

And don’t forget if you are registered for IFTA to generate your return with ExpressIFTA! It’s the quickest and most reliable way to do your IFTA return. Plus, our support team is always there to answer any IFTA questions you may have. Just give us a call at 704.234.6005 or email us at support@expressifta.com and we’ll get you taken care of.


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Friday, August 14, 2015

IFTA Jargon 101 With ExpressIFTA

With IFTA, there are lots of terms and acronyms thrown about, and unless you're well-versed in IFTA jargon, you may be left wondering what on earth someone is talking about when you hear them. That’s where we come in at ExpressIFTA, so just keep reading and we’ll explain some of the most commonly used IFTA terms and what they mean.

IFTA Jargon 101


Below are some of the most used IFTA terms and definitions:

Unladen Weight: For IFTA purposes, the only weight that matters is the unladen weight, unlike with your 2290 and the taxable gross weight. The unladen weight of the vehicle is the vehicle’s weight when it is not carrying any passengers, goods, or other items. It does, however, include the body of the vehicle and all parts that are normally used with the vehicle or trailer. The weight of a full tank of fuel is not included in the unladen weight.

IFTA Temp. Permit: An IFTA temporary permit is a permit that must be obtained to place a qualified motor vehicle into service before you’ve received the vehicle's permanent IFTA decals. The temporary permit is valid for 30 days, and the permit along with your IFTA license must be kept inside of the vehicle. Temporary IFTA permits are only valid for the vehicle they were ordered for, and they cannot be obtained unless your account is in good standing.

IFTA Base Jurisdiction: For IFTA, you will be required to register and send payment to your base jurisdiction. Your base jurisdiction is the state where your business is headquartered, unless your state does not participate in IFTA. (Hawaii and Alaska) This is the state you will obtain your IFTA license and two decals from, and those will authorize you to travel in all IFTA jurisdictions. You will only have to file one tax return each quarter with your base jurisdiction, and as you know, you will also have to report your fuel mileage and your mileage driven in each jurisdiction. Also note that if you ever do face the unfortunate event of an audit, they are typically only performed by your base jurisdiction.

IRP Base Jurisdiction: Your IRP base jurisdiction works just like your IFTA base jurisdiction, although the two do not have to be the same. In order to get your cab card and your necessary plates for each vehicle, you will need to register with your base jurisdiction. By registering for IRp, you will have the authority to operate interstate. The requirements and rules for obtaining and maintaining your registration vary from state to state, so if you ever have any questions regarding documentation for insurance, authority, etc, be sure to contact your base jurisdiction.

Qualified Motor Vehicle: Only qualified motor vehicles are required to register for IFTA and IRP. What is a qualified vehicle? A qualified vehicle is categorized as any vehicle that:

  • Has three or more axles
  • Has two axles, and a registered gross vehicle weight of more than 26,000 pounds 
  • Is used in a combination that has a registered gross weight of over 26,000 pounds
Vehicles such as campers or motorhomes do not count as qualified vehicles when individuals use it for personal pleasure only. Vehicles must be used in connection with a business operation in order to be considered a qualified vehicle.

We hope this helps clear up some of your IFTA questions, but if you ever have any others, don’t hesitate to contact us. You can give us a call at 704.234.6005, email us at support@expressifta.com, or even live chat with us straight from our website.

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Wednesday, August 12, 2015

It's Official: Our Parent Company Has Made the Inc. 5000!

At ExpressIFTA, we’re very proud to announce that SPAN Enterprises, our parent company, has made the Inc. 5000 for 2015! The list is composed annually, and contains the fastest-growing privately-held companies in the United States. SPAN officially checked in at number 1150 on the list, making it the 11th largest company in the Charlotte metro area and the fastest-growing software company in South Carolina!

ExpressIFTA and the Company Behind the Scenes


ExpressIFTA was launched in 2012, and was the second product of the ExpressTaxZone suite. After ExpressTruckTax was created in 2010, SPAN wanted to help its customers with more than just Heavy Vehicle Use Tax, and with that idea, a new product was born.

ExpressIFTA is a software program designed specifically for generating IFTA reports for all states that participate in the International Fuel Tax Agreement. The software’s intuitive user interface allows you to quickly and easily keep track of your mileage, fuel purchases, and much more, all from our web-based program. We do everything we can to make IFTA as easy as possible, so we do all the calculations for you, too!

As ExpressTruckTax and ExpressIFTA have grown over the years, ExpressTaxZone has grown as well. The full suite of products now includes ExpressTruckTax, ExpressIFTA, ExpressTaxFilings, Express990, and ExpressExtension. So basically, we allow e-filing for just about any taxes you’ll ever need to file as a trucker. The best thing about the ExpressTaxZone? We’ve got a US-based support team that’s able to answer your questions all year long. No talking to someone halfway across the world, and no getting stuck with clueless customer service representatives; our tax experts always have your back.

More about SPAN Enterprises


SPAN Enterprises began in 2010 when co-founders Agie Sundaram and Naga Palanisamy joined together to create the company and its first product, UnitWise, a business management program designed for Mary Kay sales professionals. Since then, the company has grown from its original tandem to having over 200 employees spanning the globe.

SPAN has launched over 14 different cloud-based software applications, and over 20 different software programs. Most of the company’s programs are either e-filing tax software or business management platforms, although SPAN plans to broaden its horizons and launch more apps in other industries later this year.

As a company, we’re continuing to grow and striving to reach new levels every year. We couldn’t have done it without you, our customers, so thanks to you all for helping us to create something special! Even as we continue to grow, our small-town mentality will never change, and neither will our service. We look forward to working with you for years to come, Trucking Nation!


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Friday, August 7, 2015

IFTA News Update

With the 2nd quarter filing period in the books, you’re probably thinking that you won’t have to worry about fuel taxes for a little while. Well, we hate to be the ones to burst your bubble, but that’s not quite the case!

Many states have decided to raise their fuel tax rate, and several others have recently changed their IFTA filing methods. Take a look below to see what’s new, and how it will affect your future IFTA filings.

News Updates


Fuel Tax Increases

For many states, tax rates are constantly changing, and that trend has continued so far in 2015. Since the start of the year, seven different states have passed bills to increase fuel tax, including Idaho, Maryland, Georgia, Rhode Island, Nebraska, Michigan, and most recently Washington State.

If you don’t travel through or operate in any of those states, don’t worry, you’re state could be next. Many other states and even some Canadian provinces are currently considering a spike in fuel taxes.

The tax increases are as follows:
  • Idaho: $.07
  • Maryland: $.035
  • Georgia: $.07
  • Rhode Island: $.01
  • Nebraska: $.005
  • Michigan: $.04, will increase another $.04 on Jan. 1 2016, and another $.07 Jan. 1 2017
  • Washington: $.07, will increase another $.049 cents next summer
New IFTA E-file Policy

Ohio and Michigan have recently changed the way IFTA license holders must file. Previously, the two states followed the same system used by the rest of the country, which made it mandatory to physically mail in a report. Now, the state has become the first to make it mandatory to e-file your report. Several other states now also offer online filing systems, but none that have been made mandatory yet.

If you’re wondering if you can still use ExpressIFTA if your state requires electronic filing, no worries, you absolutely can. All you’ll need to do is generate a report with us like you normally do, then upload it into the e-filing system for your state. Because let’s face it, no one wants to have to do all those complex calculations on their own, and that’s where we come in.

New Barcode Policy:

Starting this year, the state of Colorado also made some changes to their IFTA filing process. The state added a new barcode system, which all reports generated and submitted to the state must have. Returns and reports submitted without the mandatory barcode will no longer be accepted.

Luckily for you, we have updated our system to reflect this new barcode policy, so you can still generate your report with ExpressIFTA!

If you have any questions about these new policies or about IFTA in general, don’t hesitate to contact our US-based support team. You can reach us by phone at 704.234.6005, email us at support@expressifta.com, or live chat with us directly from our website.

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Tuesday, August 4, 2015

IFTA Credits, Refunds, and Late Penalties

Now that the IFTA 2nd quarter deadline has passed, many of you are likely waiting for refunds or credits. If you are, you’re probably wondering when you can expect those and how that process works, but all you have to do is click the giant red refund button on the picture!

Just kidding, it’s not quite that quick, but luckily it is that easy. Stay tuned and we’ll tell you all about how the IFTA refund process works, and we’ll also go over some of the late penalties/fees for those of you that haven’t filed your returns yet.

Credit and Return Process


There are many possible outcomes after we generate your IFTA report for you, and one of the best possible is receiving either a refund or a credit. Once the system has calculated your taxes, the amount shown is either your refund/credit amount, or the amount you owe. If the amount shown is in parentheses, it signifies a negative amount, meaning you owe IFTA taxes. If the number shown is not in parentheses, then it’s your lucky day, and you’ll receive either a credit or refund for that amount!

Refunds are issued in different ways, and they will always be provided to you from your base jurisdiction. You won’t have to do anything for a refund or credit, it will be sent or applied automatically. To find out how your base jurisdiction issues refunds, we would suggest calling them, as many states have differing methods.

Late Fees/Filing Penalties


If you’re filing late, however, this all works very differently. If you have a credit in one state but owe taxes to another, the interest rate will not apply to the credited state, but will apply to states where you owe taxes. The interest rate is .4167%, and is applied beginning the date after the quarterly deadline until the total amount is paid. In addition to interest accruing on the tax amount you owe, there is also a general late penalty, which is either $50.00 or 10% of the total tax liability (whichever is greater).
Also please note, that if you live in Nevada, the penalties are much more stringent. Not only do you have to pay all of the same fees and interest as other states, but you also must pay an administrative late fee, which increases each time you file late. The administrative fees for the state of Nevada are as follows:

  • 1st Offense- $100
  • 2nd Offense- $500
  • 3rd Offense- $1,000
  • 4th Offense- $5,000
  • 5th Offense and Every Offense After- $25,000
So as you can see, if you travel through the state of Nevada, you’ll need to be extra careful and file on time; those administrative costs can add up very quickly!

If you are unsure about your base jurisdiction's refund process, give them a call so they can explain the process for your state. If you have any other IFTA related questions, feel free to give us a call at 704.234.6005, or email us at support@expressifta.com, and our US-based support team will help you with anything else you need!


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Friday, July 31, 2015

IFTA FAQ's

The filing deadline is finally here folks, and you’ve got until the end of the day to get your report generated and sent to your base jurisdiction. If you’re in a frenzied panic right now, don’t worry, we’re going to answer all of the most frequently asked IFTA questions to help you get your return done correctly and in a timely manner.

Frequently Asked Questions:


Do I need to file an IFTA return?

IFTA stands for International Fuel Tax Agreement, and it is necessary to file if you operate in a participating jurisdiction and your vehicle weighs over 26,000 pounds, or has over three axles.

All 48 contiguous states participate in IFTA (with the exception of Oregon), as well as some Canadian provinces. The 2nd quarter ended on June 30, and you have until the July 31 deadline to get that return filed.

What is the fuel tax rate for my jurisdiction?

The tax rates often change from quarter to quarter, but if you are ever unsure about the current tax rate for your base jurisdiction, you can find the tax rates for all states at http://www.iftach.org/taxmatrix3/choose_tableq2.php.

When is my IFTA report due?

IFTA returns must be filed every quarter, and the due dates for each quarter are as follows:

1st Quarter: April 30
2nd Quarter: July 31
3rd Quarter: October 31
4th Quarter: January 31

What do I need in order to file?

In order to file an IFTA return, you will need to have all of your mileage, as well as your fuel records and receipts. Your information should include your total miles in each state, as well as the amount and type of fuel purchased in each state.

What happens if I file late or do not file at all?

If for some reason you don’t file on time or don’t file at all, you will subject yourself to fees and late penalties. The fees and penalties are as follows:

  • Late-filing penalty: The fee for filing late is an automatic $50.00, no matter when you file, if it isn’t done before the deadline you can expect to pay this $50.00.
  • Interest penalty: In addition to the late filing penalty, if you don’t file on time you will also be subject to paying interest on your delinquent taxes. The interest rate is .4167%, and that rate is applied to the tax amount you have due every month until it is paid. 
Do I have to file a report if I didn’t operate during the quarter?

Well that depends on if you still have your IFTA license. If you don’t have your license, then you don’t need to worry about filing. However, if you do still have your license, then you’ll need to still need to file a return, even if you didn’t operate at all during the quarter. If this is the case, you will simply file a zero return.

Does your system work with the state of Colorado and their new barcode system?

Yes, our system has been recently updated to include the new barcode necessary for filing an IFTA return with the state of Colorado.

Can I upload my data from my GPS into your system?

Yes, you can absolutely upload your data into our system from your GPS. Just send the file over to us, and we’ll upload it into the system for you. Although please note that sometimes upload requests can take up to 48 hours to complete, depending on the size of your file.

If these frequently asked questions didn’t answer all of yours, feel free to give us a call at 704.243.6005 or email us at support@expressifta.com, and we’ll be happy to answer anything else you want to know about getting your IFTA return filed. Happy filing!


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