ExpressIFTA Blog

Friday, October 31, 2014

File Your IFTA Return Before The Deadline To Avoid Penalties

Happy Halloween Trucking Nation, it is officially the 3rd Quarter IFTA Deadline Day! Myself and the entire team might possibly be a little too excited, but Halloween is such a fun holiday. I love that truckers get really into this day, and have seen so many of y'alls post online showcasing your costumes. Dock workers must love seeing some of your guys, and gals, pull up dressed as zombie truckers and such. I'm getting way off topic, let's start talking about the IFTA deadline.

The actual cut-off time for the deadline is midnight. So there is still a little bit of time for those of us who practice the fine art of procrastination. Last minute filing is not recommended, but it can be done if you believe in yourself. I believe in you.

Now since the 3rd Quarter IFTA deadline is already here, and will very soon pass, I though we could check out a few mistakes to avoid when filing your IFTA return.

Mistake #1 - Not keeping receipts for all fuel purchases
Dearest Trucking Nation, keep your fuel receipts. And store them in a place where they won't be destroyed. You need these little strips of paper to file your IFTA, and to document your fuel purchases incase of an audit. How ever you store your receipts, on your computer or hard copy, just be sure not to misplace them.

Mistake #2 - Difficult to read and/or incomplete trip reports
When writing in your mileage, a good tip is to use a pen. Pencils smudge and fade and will make your life just a nightmare when it comes time to file your IFTA. In reference to incomplete trip reports - Don't forget to record your mileage every time your enter/leave a state. Write a reminder and stick it to your dash, tell your wife to make sure you don't forget, whatever you need to do to, remember to record your mileage.

Mistake #3 - Not reporting personal or unloaded miles
If you have a valid IFTA license, you must record ALL miles driven in each state. It doesn't matter if you are under a load, empty, or bobtail. Always record your miles.

These are the 3 main mistakes we see quarter after quarter. IFTA returns are a lot like your truck; they can be easy going one minute, and a complete monster the next. If you have any questions about filing your IFTA or state jurisdictions, don't hesitate to give the ExpressIFTA team a call. We're here in beautiful Rock Hill, SC and are more than happy to assist you. You can reach us via phone: 704.234.6005 or 24/7 email:

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Wednesday, October 29, 2014

What Information Is Needed To File An IFTA Return?

If you haven't filed your 3rd Quarter IFTA yet, the deadline is this Friday! Before you start to get all frantic and stressed out, let's take a moment to assess the situation. First thing, breathe. Everything is going to be okay because IFTA filing is very simple with Now, take another deep breathe - in, then out. Don't you feel a little bit better?

I'm going to walk you through everything you need before you file; you're not in this alone.

One of the things you need to file is your mileage log.

Mileage log is a broad term nowadays that refers to whatever you use to track your mileage. You need your mileage for the months of July, August, and September. If you have already entered your mileage for these months into an Excel spreadsheet, you can easily upload the information into your ExpressIFTA account so you don't have to double enter the data.

The second needed things are your fuel reciepts.

If you use a fuel card, then you should have digital copies of your reciepts that can be easily imported into your ExpressIFTA account. Some states require a copy of fuel receipts and some dont, that's the wonderfulness of IFTA filing, it is very state specific. If you are unsure of what is required on your IFTA return, just contact your base jurisdiction.

On fuel reciepts, make sure they have the date, type of fuel, gallons/liters, name and address of seller.

Don't worry about looking up tax rates, or finding a calculator. ExpressIFTA takes care of all the state fuel tax calculations for you. All you will need to do is put in your mileage and we will handle everything else. If at any moment you feel unsure about something, do not hesitate to give the ExpressIFTA team a call. We are here to help. You can reach our team, located in beautiful Rock Hill, SC via phone: 704.234.6005 and 24/7 email: Support is provided in English, Spanish, and Russian.

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Tuesday, October 28, 2014

When Are IFTA Tax Filings Due?

3rd Quarter IFTA returns are due this Friday, October 31st! If you haven't filed yet, don't you worry, ExpressIFTA is here to help. I promise you, filing your IFTA return will be quick and completely painless.

To file your 3rd Quarter IFTA, you will need a few things: a Cummins Westport ISX12 G engine to run the supercomputer, a pen that can write in space, and your favorite snack-no one should go hungry when filing IFTA....just kidding. Well the snack might be a good idea, but try and make it a healthy one. What you actually need to file your 3rd Quarter IFTA with is your...

Mileage for July, August, and September
  • The mileage for these three months includes taxable and non-taxable miles traveled in all jurisdictions/states. If you didn't run during this quarter, but have an IFTA License, you still need to file. You would simply file a 'zero' return, for more information on filing a 'zero' return check out our last blog - Do I File An IFTA Return If I Didn't Run During The Quarter?
Total gallons/liters of fuel consumed
  • This information is found on your fuel receipts, which you will need when entering your fuel data from each state. Some states will require copies of your fuel receipts with your IFTA return, so be sure to keep them in a safe place where they won't be damaged. 
When you have your mileage and gallons of fuel together, all that is left is to log into your ExpressIFTA account and enter in the information. We take care of all the tax calculations for you, so don't even worry about that. If you have been tracking your mileage in an Excel doc, you can easily import the information into your ExpressIFTA account so you're not double-entering information. If you have any questions, don't guess, just give the ExpressIFTA team a call and we will help you out. We are located in beautiful Rock Hill, SC and can be reached via phone: 704.234.6005 or 24/7 email:

Now if you're not too keen on filing your IFTA return by yourself, let's be serious it's not the most pleasant activity in the world, we have a full service department - that can do it all for you. Who needs an IFTA induced  stress headache anyway when it can be completely avoided? TSNAmerica is a full service processing agency that can handle all your IFTA filing, trip permits, authorities, bonds, temporary permits, KYU, NY HUT, registrations, business start-up services, and so much more. They can do everything, just give em' a call @ 803.386.0320 or send them an email: 

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Tuesday, October 21, 2014

Do I File An IFTA Return If I Didn't Run During The Quarter?

Filing a zero returnThis must be the most asked question the ExpressIFTA Team is presented with - Do I still need to file an IFTA return if I didn't run during the quarter?  For those of you who enjoy instant gratification, the answer is yes, you do need to file an IFTA return even if you did not run during the quarter. You will simply file a "zero" return where you input zero for your mileage.

Would you like to explore this moster of a question more in-depth? I know I sure do.

Now that you know the quick answer, more questions might be rising from the depths of your mind, like:

Why do I need to file an IFTA return if I did not run?

If you hold a valid IFTA license, you must file an IFTA return every quarter to remain compliant. If you did not operate for a quarter you will file a "zero" return with your base jusisdiction. It is a simple process to file a zero return and is really not anything that will inconvience you.

Is a zero return a different form I will need to file?

No, you will not need to file any separate type of form if you didn't run during a quarter. You will just fill in your mileage a little different by entering 0 instead of an actual mileage count.

Where can I file my IFTA return before the October 31st deadline?

You are in luck, I have the perfect solution for you - well 2 solutions actually. You can easily file your IFTA return with A Zero return can be filed in minutes and you will get it over with in plenty of time before the deadline. Your second option is great too, you can be treated to having an amazing processing agent handle your IFTA filing for you. And I have just the amazing processing agency to refer you to- Truck Services of North America. Just give them a call and they will be able to handle all your IFTA filing needs over the phone, so it doesn't matter if you are on the road or at home. You can contact Truck Services of North America via phone: 803.386.0320.

If you have any question about filing your IFTA return will, please don't hesitate to give the ExpressIFTA team, located in Rock Hill, SC, a call at 704.234.6005.
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Thursday, October 9, 2014

ExpressIFTA Benefits for 3rd Quarter IFTA Filing

Are you going a little batty trying to file your 3rd Quarter IFTA Return by October 31st? The ghoulish task of IFTA filing is made simple and easy by Before we go into all the exciting benefits, a challenge has been proposed to see how many Halloween references can be made in one blog. Challenge accepted, so get ready for a Spook-tac-ular blog filled with thrills and chills. (That's four already).

If you think I'm cooking up some Hocus Pocus by saying is simple and easy, I assure you my bewitching skills are not that advanced. Without further ado, double double toil and trouble, here are the benefits to make your cauldron bubble:

- There are no sign up costs or monthly fees
- Fuel tax calculations are accurately provided for you
- All 48 states that participate in IFTA are supported.
- Simple entry for odometer readings makes the ability to maintain distance and            fuel records online as peaceful as Dracula sleeping in his coffin
- ExpressIFTA can be accessed directly from your ExpressTruckTax account
- Miles can be entered manually or by uploading an excel file
- Our system will run a diagnostic report to search for possible errors
- The amount of tax due is automatically calculated based on the data entered. You will never have to go all Pumpkinhead on over                      complicated tax calculations.

Before you get tangled in an IFTA spider web of fuel tax calculations, make like a ghost and disappear right on over the If you have any questions, give the ExpressIFTA team a call at 704.234.6005 or send them an email at Remember to watch for witches and carve your pumpkins with care.
Halloween reference count: 11

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Tuesday, October 7, 2014

Haunted Tales: The IFTA Audit

The IFTA AuditExpressIFTA presents Haunted Tales to get you in the Halloween spirit. Gather round Trucking Nation for a bloodcurdling tale of the IFTA Audit (lightning strikes). It can happen to any registered IFTA account, 3% are required to be audited every year. But when an unsuspecting Owner-Operator named Bryan opened the notification letter, his life was changed forever. An audit was coming.

What was Bryan going to do? How would he survive the Night of the IFTA Audit (lightning strikes again).

At first he panicked, digging through boxes and files to make sure everything the auditor would need was there. He called his base jurisdiction to make sure he had all the required documents. His confidence was great and he relaxed while waiting for a knock at the door. Bryan's peaceful wait did not last long.

Thundering, deep grey clouds rolled in and a storm began. The roof made an eerie creak as the rain started to come down harder. Then all of the sudden it was pitch black. "Probably just a power outage," Bryan reassured himself. A phone starts ringing, but it's not his cell, it's the land line. Bryan thought this to be quite odd because no one ever calls him on that line. He doesn't even remember the number. Bryan takes a deep breath before answering the call ..."hello."

A deep, dreary voice came across the line..."This is Mr. Shaw, the IFTA Auditor. Despite the weather, your audit will continue on schedule and I will be there momentarily." Before Bryan could explain the power was out, Mr. Shaw hung up the phone. The thought of how Mr. Shaw got his phone number had left his mind. Bryan dashed to the table and went down the list of requirements one last time:

- Completed copy of a driver trip record or trip sheet from one of the 12 most recent quarters
- Date of the trip, starting and ending
- Trip origin and destination
- Route of travel and/or beginning and ending odometer reading of the trip
- Total trip miles
- Miles/kilometers by jurisdiction
- Unit number or vehicle identification number
- Vehicle fleet number
- Registrant's name
- Trailer number
- Driver's signature and/or name
- Fuel purchases
- Copy of an actual Over-the Road fuel receipt
- Completed copy of a bulk fuel withdrawal log
- Copy of the monthly or quarterly summary
- Detailed equipment list including the make, model, and gross weight for IFTA qualified units

Bryan had everything he needed and while the beads of sweat were starting to form on his forehead he heard it - Knock, Knock, Knock. Mr. Shaw had arrived. As Bryan reached for the door handle, his hand shaking and nerves building, he froze. The door knob had turned on its own and the door slowly creaked open. No one was there. Bryan walked out on the porch and there was no sign of Mr. Shaw. Bryan knew he heard three distinct knocks on his door. At that moment, a strong wind blew past Bryan and in the house, throwing all his IFTA documents into the air. Papers were flying everywhere and some even seemed to stay suspended in the air.

Bryan was dumbfounded at the sight of floating papers in his living room. His thoughts were interrupted by a loud bolt of lightning right by the house and the power flashed on. All his IFTA documents started raining down from the ceiling. He didn't know what to think of what just happened, he just knew Mr. Shaw was on his way and his documents were all over the place. After a quick cleaning, Bryan sat down and waited....and waited...and waited.

 Mr. Shaw never came, and Bryan was furious. He called the IFTA office the next day to find out what happened. Bryan turned ghost white when they told him his IFTA audit went well and nothing seemed to be out of order. He explained to the lady on the other end that Mr. Shaw never showed up for the audit. He told her about the phone call and that he thought he heard someone at his door, but it was nobody. A dead silence echoed through the phone after the IFTA worker said...."Bryan, Mr. Shaw has been dead for 7 years."

The Haunting IFTA Auditor continues to makes his rounds every October. Bryan had everything he needed, but if he hadn't there would have been some ghostly penalties.

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