ExpressIFTA Blog

Tuesday, September 30, 2014

3rd Quarter IFTA Filing

3rd Quarter IFTA filingTomorrow is not only October 1st, it's the beginning of the 3rd Quarter IFTA Filing Period. That's right, tomorrow you can file your IFTA return and get it all out of the way and not even worry about the October 31st deadline. is prepped and ready to assist you with e-filing your IFTA return. And to help you be even more prepared for IFTA filing let's go over everything you will need and a few extra little tid bits...

Here is what you will need:

1. Your mileage
It doesn't matter how you track your miles, whether it be manual trip sheets, GPS, electronic trip sheets, or however your miles are documented, you will need them in order file your IFTA. It is very important to keep your miles properly documented and organized in case of an audit.

2. Fuel Receipts
I know you have been keeping up with all your fuel receipts, right? Well you will need them to know how many gallons of fuel were purchased in each state. And just like you will need your properly documented mileage in-case of an audit, you will also need a record of your receipts.
3. ExpressIFTA
Once you have all your mileage and receipts ready to file, you need an IRS authorized e-filing service provider. And aren't you lucky,you're already at the best one - If you are already reading this blog then you only have to click on the Home tab at the top and get started.
Extra IFTA Tid Bits
  • You will need have a separate mileage and fuel record for each fuel type.
  • If you travel in New York, Kentucky, New Mexico, or Oregon you will also need to file their Weight Distance Tax Return.
If you are feeling overwhelmed and confused about IFTA filing...
IFTA filing isn't the best stress-reducing activity. We have a full service department with the most helpful processing agents around - Truck Services of North America. They can take care of all your IFTA filing so you are stress free this IFTA quarter and all others after that. Truck Services of North America doesn't only do IFTA filing, they can take care of all your authorities, fuel/use taxes, permits, registration, and if you are a new O/O they have complete business start up services. They got your back so you can keep on truckin'. Visit their website for more information or simply give them a call at 803.386.0320.

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Tuesday, September 23, 2014

IRP & IFTA Record Retention Requirements

Can you believe the 3rd Quarter IFTA deadline is almost here? The team at would like to remind you, it is on October 31st. What a perfect day for an IFTA deadline isn't it? Before the deadline gets here, let's go over the IRP and IFTA Record Retention Requirements. I can already sense your excitement...

When it comes to IRP record retention requirements, every state jurisdiction is different. Some states will require you to maintain records longer than others. Three years is the usual amount of time, but contact your state jurisdiction for the exact requirements.
The purpose of filing away your IRP records properly is to defeat a dreaded audit with no problems. Audits happen periodically to ensure that acceptable records are maintained.

Just like IRP, IFTA record retention requirements depend on your state jurisdiction. Every state has to do it differently, but all you need to do is contact your jurisdiction office and ask them. Generally the requirement is Four Years, and the records support the information accurately reported on your fuel tax returns.

It is very important to maintain accurate IFTA records because by law, base jurisdictions are required to audit 3% of IFTA accounts per year. When using to generate your IFTA returns, you will always have a saved copy in your ExpressIFTA account. So you always have a backup to the backup you printed out.

For both IRP and IFTA records, the vehicle mileage and fuel trip reports must contain the following:

  • Date of trip (start and end)
  • Trip origin and destination
  • Routes of travel and/or state line odometer readings
  • Beginning and ending odometer or hub odometer readings
  • Total trip miles
  • Mileage by state/province
  • Unit number or VIN
  • Vehicle fleet number
  • Registrant's name
To know exactly the amount of time to hold on to IRP and IFTA records, contact your base jurisdiction. You can find out more about IFTA requirements by visiting the following blogs:

Do You Know What Is Required For Your IFTA Distance Records

IFTA Things To Know: Late/No Filing Penalties

Don't Make These Mistakes On Your IFTA

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