ExpressIFTA Blog

Friday, February 28, 2014

Use ExpressIFTA From Your ExpressTruckTax Account


ExpressTruckTax really is a one-stop-shop for all your truck tax needs. Although we have become well known for E-Filing the Form 2290 for Heavy Vehicle Use Taxes, you can also use our sister site - ExpressIFTA to complete your IFTA returns.

After logging into your ExpressTruckTax account, you will see an IFTA button at the top of the page. If you select this option, you will see a brief introduction for ExpressIFTA. To Continue, click Go To IFTA

This will automatically register you with an ExpressIFTA Account. To Get Started, Click Begin. This can save you a lot of time because your business information is automatically brought over from ExpressTruckTax. Once you are logged in, you can follow the simple Step-by-Step instructions to complete your IFTA return in minutes!
If you have not yet used our program, simply create an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN. You will also be asked to enter your base jurisdiction and IFTA license number.
To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.
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Wednesday, February 26, 2014

Prepare Your IFTA Return Using ExpressIFTA

ExpressIFTA is here to help take the hassle out of preparing your IFTA fuel tax return. We are an industry leader offering in offering truck tax solutions with the best value and prices in the trucking industry. With ExpresIFTA you can quickly and easily keep track of your mileage, fuel purchases and more at no charge - you pay only when we prepare your IFTA fuel tax return. You can choose to enter your information throughout the quarter by trip sheet or through our quick entry system.

After you have entered your mileage and your fuel purchased for the quarter, you can click on ‘Continue IFTA Return.’ You will be given a couple options, if they apply, click ‘yes’ and they do not, simply click ‘continue.’

You will see the current tax due, penalties and/or credits, then click ‘Save and Continue.’ ExpressIFTA walks you through the process step by step. To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Monday, February 24, 2014

What Documents Are Required For An IFTA Audit?

Base jurisdictions are required to audit 3% of the IFTA accounts that are required to report per year, excluding new accounts. You can prepare yourself by keeping accurate records.
Supporting Documents Required:
  • Completed copy of a driver trip record or trip sheet from one of the 12 most recent quarters.
  • Date of the trip (starting and ending)
  • Trip origin and destination
  • Route of travel and/or beginning and ending odometer or hubometer reading of the trip
  • Total trip miles or kilometers
  • Miles/kilometers by jurisdiction
  • Unit number or vehicle identification number
  • Vehicle fleet number
  • Registrant's name
  • Trailer number
  • Driver’s signature and/or name
  • Fuel Purchases
  • Copy of an actual Over-the-Road fuel receipt.
  • Completed copy of a bulk fuel withdrawal log, if applicable.
  • Copy of monthly or quarterly summary, if applicable.
  • Detailed equipment list including the make, model, and gross weight for IFTA qualified units.

Your Distance Records should include taxable and non-taxable fuel use, distance traveled for each, and distance traveled in each jurisdiction.

Fuel Records should include date of receipt, name and address where fuel was purchased, number of gallons purchased, and fuel type. Separate records must be kept for each fuel type and bulk fuel purchases. If you operated under a trip permit, keep a copy of that permit and do not record those fuel purchases on your IFTA report.

You want to be sure that your reports are accurate and legible, including your fuel receipt copies. All information needs to be complete with no gaps between mileage. Incomplete, inconsistent or illegible records may require you to produce secondary documents.

You are required to keep your records for 4 years from the return due date or filing date, whichever is later, plus any time period included as a result of waivers or jeopardy assessments.

If a licensee fails to provide the required records for audit, the 4 year retention requirement is extended until the required records are provided.

It is well worth the time to get a good recordkeeping system in place and to maintain those records on a consistent basis. This is vital in determining how the audit process will play out, should you ever find yourself in that situation.

ExpressIFTA is an industry leader offering truck tax solutions with the best value and pricing in the trucking industry. With ExpressIFTA entering your mileage and fuel details has never been easier. There is no cost to sign up and there are no monthly fees or contracts with ExpressIFTA.
Our program provides accurate fuel tax calculation and we support all 48 states that participate in IFTA. This will eliminate the most common errors that occur with the IFTA Quarterly Tax Return, which are mistakes in math calculations. Our simple entry for odometer readings and the ability to maintain distance and fuel records online, makes it easy to keep track of your mileage and fuel purchases. If you have any questions, please contact our friendly Express Tax Support Center in Rock Hill, SC at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com. We have Spanish Support too!
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Friday, February 21, 2014

IFTA Filing Made Easy


The International Fuel Tax Agreement requires all qualified motor vehicles to file an IFTA return each quarter if the qualifying heavy vehicles were operating in at least 2 of the IFTA member jurisdictions.  

Note: The IFTA jurisdictions include the 48 contiguous states of the US and 10 Canadian provinces.  

Vehicles operating within these jurisdictions must have an IFTA license and file a quarterly IFTA return with their base jurisdiction.  A vehicle’s base jurisdiction is the state or province in which the vehicle is registered. The most common error on an IFTA Quarterly Tax Return is mistakes in math calculations. ExpressIFTA.com has made the process of completing trip sheets and entering fuel purchases much easier and more accurate. ExpressIFTA allows you to create an IFTA return online in minutes!  

If you already use ExpressTruckTax to file your Form 2290, when you log into your ExpressTruckTax account, you will see an IFTA button at the top of the page. Select this option, and click Go to IFTA. This will automatically register you with an ExpressIFTA Account. To Get Started, Click Begin.  If you have  not yet used our program, simply create an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN.  You will also be asked to enter your base jurisdiction and IFTA license number.  

Once the business information is entered, you can select the units of measurement that you will be using (such as miles, kilometers, gallons, liters, etc.).  For the vehicles on the IFTA return a unit number, gross weight, vehicle type, fuel type, and VIN number can be entered.  

To enter the mileage into the system, it can be entered manually, or an excel file can be uploaded to automatically record this.  Using the excel upload can significantly cut down on the amount of time that it takes to submit this information.  If you have records of your trips and would like to enter them manually, all that is needed is the State, Odometer reading, and amount of fuel purchased for each trip.

The system will then run a diagnostic report to review any possible errors on the IFTA return based on the estimated Miles Per Gallon.  This audit of information does not guarantee that the IFTA return will be accepted.  It simply checks for basic errors that could have otherwise been overlooked.  

The best part about organizing the IFTA return online is that our system automatically calculates the amount due based on all of the previous data entered.  There is no need to get frustrated over complicated tax calculations.  

ExpressIFTA puts the EZ in IFTA filing and makes it easy to maintain the records required for your IFTA return, so you can file on time.  To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com. We have Spanish Support too!
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Wednesday, February 19, 2014

Information Required on IFTA Distance Records


Detailed distance records which show operations on an individual-vehicle basis must contain, but not be limited to:

  • Taxable and non-taxable usage of fuel;
  • Distance traveled for taxable and non-taxable use; and
  • Distance recaps for each vehicle for each jurisdiction in which the vehicle operated.

An acceptable distance accounting system is required and supporting information should include:

  • Date of trip (starting and ending);
  • Trip origin and destination;
  • Route of travel (may be waived by base jurisdiction);
  • Beginning and ending odometer or hubodometer reading of the trip (may be waived by base jurisdiction);
  • Total trip miles/kilometers;
  • Miles/kilometers by jurisdiction;
  • Unit number or vehicle identification number;
  • Vehicle fleet number;
  • Registrant's name; and
  • may include additional information at the discretion of the base jurisdiction.

Maintaining good records will help you should you ever undergo an IFTA audit and it makes preparing your IFTA returns even easier.

ExpressIFTA enables you to prepare your IFTA return quickly and easily.  To get started today go to ExpressIFTA.com or contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.
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Monday, February 17, 2014

Non-Taxable IFTA Miles


Toll miles are taxable miles; toll fees are not fuel taxes. They are fees in exchange for the opportunity to use a toll road. Fuel trip permit miles are not taxable miles in any jurisdiction. Include fuel permit miles in the total miles section on the return but do not include them in the taxable miles for the jurisdiction that issued the permit.

Will the Exempt Distance (in miles) show in my IFTA return?
Exempted Miles are used to calculate the mpg, but are not used in calculating the taxable gallons.

On the IFTA Return; you will see the total miles and the total taxable miles which will include the calculation of the exempted miles.

It is your responsibility to contact jurisdictions, individually, to determine exempt miles. It is also your responsibility to maintain records of exemptions for future review.

To find out more about IFTA filing, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.
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Friday, February 14, 2014

What You Need To Prepare For 1st Quarter IFTA


We are midway through February, which is the half way through the 1st  IFTA Quarter.  The filings deadline for 1st Quarter IFTA return is April 30, 2014.  Prepare now to avoid rushing around at the last minute.

What is Required?
The following information is required on the IFTA quarterly tax return:
  • Total miles, taxable and nontaxable, traveled by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA, including trip permit miles;
  • Total gallons of fuel consumed, taxable and nontaxable, by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA;
  • Total miles and taxable miles traveled in each member jurisdiction;
  • Taxable gallons consumed in each member jurisdiction;
  • Tax-paid gallons purchased in each member jurisdiction; and
  • Current Tax Rates for each member jurisdiction.

Our program provides accurate fuel tax calculation and we support all 48 states that participate in IFTA. This will eliminate the most common errors that occur with the IFTA Quarterly Tax Return, which are mistakes in math calculations. Our simple entry for odometer readings and the ability to maintain distance and fuel records online makes it easy to keep track of your mileage and fuel purchases.

If you already use ExpressTruckTax to file your Form 2290, there’s no need to set up another account. When you log into your ExpressTruckTax account, you will see an IFTA button at the top of the page. Select this option, and click Go to IFTA. This will automatically register you with an ExpressIFTA Account. To Get Started, Click Begin. If you have not yet used our program, simply create an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN. You will also be asked to enter your base jurisdiction and IFTA license number.

Simply create an account and begin entering your trip sheet information. To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Wednesday, February 12, 2014

IFTA FAQ’s


To help you understand more about IFTA as you prepare your 1st Quarter IFTA returns, here are the answers to some of the most common questions.

What is IFTA?
IFTA is the International Fuel Tax Agreement. This is an agreement between the 48 contiguous US states and 10 Canadian provinces in place to report and maintain fuel taxes.

Who qualifies for an IFTA license?
You will need an IFTA license and you must file fuel tax returns if you travel in two or more member jurisdictions and your vehicle weighs more than 26,000 pounds or if the vehicle has three or more axles regardless of the weight.

Why should I register for IFTA?
IFTA offers several advantages to interstate motor carriers who operate in two or more member states or provinces. Under IFTA, you will:
  • Choose one IFTA-member state or province as a "base jurisdiction",
  • Obtain a single fuel tax license for all of your qualified motor vehicles, authorizing them to travel in all IFTA jurisdictions; and
  • File only one tax report each quarter with your base jurisdiction, reporting your fuel usage and mileage for all IFTA member states and provinces.
  • Your fuel tax records will generally be audited only by your base jurisdiction.

Which taxes does IFTA cover?
IFTA covers fuel taxes only. It does not cover road taxes, weight mileage taxes, or any other jurisdiction specific taxes. You must continue to pay these taxes directly to the jurisdictions in which you travel.

Which fuels does IFTA cover?
Under IFTA, you must generally report information on all fuels used to power your qualified motor vehicles. However, reporting requirements for fuel used in each jurisdiction are based on that specific jurisdiction's laws and may vary.

What are the fuel tax rates for IFTA jurisdictions?
You may view, print, or download the fuel tax rates for all IFTA jurisdictions at http://www.iftach.org.

What fees must I pay under IFTA?
The fees vary from state to state, check your state for their specific fee.

What credentials will I receive?
You will receive one IFTA license for your business and two decals for each qualified motor vehicle in your fleet. One decal must be placed on the exterior portion of the cab's passenger side. The second decal must be placed in the same position on the driver's side. Decals are obtained annually at the time of renewal for all qualified motor vehicles.  You are required to make copies of the license so that one copy is carried in each qualified motor vehicle.

When are IFTA reports due?
Under IFTA, you are required to file quarterly fuel tax reports. The reporting quarters and due dates are:

Reporting Quarter
Due Date
January - March
April 30
April - June
July 31
July - September
October 31
October - December
January 31

To avoid penalty for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered as filed timely.

Do I file a quarterly fuel tax report if I didn't run during the quarter?
Yes, you must submit a "zero" report even if no taxable fuel was used.

What is the penalty and interest rate for filing a late quarterly fuel tax report?
A penalty of $50.00 or 10% of the net tax liability, whichever is greater, will be assessed on late-filed reports, failure to file, or for underpayment of tax due. If the net tax liability is zero or a credit, the late filing penalty will still be $50.00. To avoid penalty for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered as filed timely.

Interest is computed on all delinquent taxes dues each jurisdiction at a rate of .4167% per month.  Even if you have a net refund, interest still applies to each jurisdiction for any underpayment of fuels use tax to that jurisdiction and is calculated beginning the day after the due date of the return for each month, or fraction of a month, until paid.

How do I obtain a return?
Most states furnish reports each quarter indicating the current tax rates for each member jurisdiction. Failure to receive the tax report does not relieve you from the obligation of filing in a timely manner or submitting the reports.

What records will I need?
You must maintain records that will adequately document all of the information you provide on your quarterly fuel tax reports. You must document all miles you travel - including the date of your trip, route of travel, total trip miles, and miles traveled in each jurisdiction. You must also keep all receipts for fuel you buy and place into your vehicles. If you maintain a bulk fuel storage facility, you must maintain additional records.

My IFTA License expires December 31, but I've heard there is an extension until February 28. Is this true?
You are required to renew your IFTA license by December 31st each year, but you do have a grace period in which to display your decals.  This grace period is through February 28th. Be advised, some states have a “paperwork” deadline that is earlier than December 31st and if all paperwork is not received in the office, by the imposed deadline, you may incur a late fee.

To get started, go to ExpressIFTA.com, create an account and begin entering your trip sheet information, it’s that simple. If you have any questions along the way, please do not hesitate to contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com. We have Spanish Support too!
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Friday, February 7, 2014

What is IFTA?


IFTA is the International Fuel Tax Agreement and is a tax collection agreement by and among the 48 contiguous States and the 10 Canadian Provinces bordering the US, in which motor fuels use taxation laws are uniform with respect to qualified motor vehicles operated in more than one member jurisdiction.

Who Must File?
An interstate motor carrier operating "qualified motor vehicles" between at least 2 member jurisdictions (The 48 contiguous states of the US and 10 Canadian provinces) must have an international fuel tax agreement (IFTA) license and decals issued by their base jurisdiction.

If you have the IFTA license, you must file the Quarterly IFTA Return to your base jurisdiction.

Qualified motor vehicle means a motor vehicle or combination of vehicles used, designed, or maintained for the transportation of persons or property having:
  • Two axles and a gross vehicle weight exceeding 26,000 pounds;
  • Two axles and a registered weight exceeding 26,000 pounds;
  • Three or more axles regardless of weight; or
  • A combination weight exceeding 26,000 pounds.
Recreational vehicles are exempt from IFTA fuel tax reporting.

Base jurisdiction means the member jurisdiction where:
  • Qualified motor vehicles are based for vehicle registration purposes;
  • Operational control and operational records of the licensee’s qualified motor vehicles are maintained or can be made available in case of an audit; and
  • Some mileage is accrued by qualified motor vehicles within the fleet travelling through that jurisdiction

What is Required?
The following information is required on the IFTA quarterly tax return:
  • Total miles, taxable and nontaxable, traveled by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA, including trip permit miles;
  • Total gallons of fuel consumed, taxable and nontaxable, by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA;
  • Total miles and taxable miles traveled in each member jurisdiction;
  • Taxable gallons consumed in each member jurisdiction;
  • Tax-paid gallons purchased in each member jurisdiction; and
  • Current Tax Rates for each member jurisdiction.

When to File?
Under IFTA, you are required to file Quarterly Fuel Tax Returns.  IFTA Returns are due on the last day of the month following the end of each calendar quarter. To avoid penalty for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered as filed timely. A quarterly fuel tax return must be filed even if the no fuel was used.  You submit a “zero” report.

Penalties for Late/No Filing
A penalty of $50.00 or 10% of the net tax liability, whichever is greater, will be assessed on late-filed reports, failure to file, or for underpayment of tax due. If the net tax liability is zero or a credit, the late filing penalty will still be $50.00. To avoid penalty for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered as filed timely.

Interest is computed on all delinquent taxes dues each jurisdiction at a rate of .4167% per month.  Even if you have a net refund, interest still applies to each jurisdiction for any underpayment of fuels use tax to that jurisdiction and is calculated beginning the day after the due date of the return for each month, or fraction of a month, until paid.


You also have to renew your IFTA decals, annually.  Most states mail out the renewal papers, but it is your responsibility to renew.  All quarterly returns must have been filed and all taxes must be paid in full in order to renew.

How to File?
Some states offer online filing for quarterly filing, while others require paper filing.  Check your state requirements.

ExpressIFTA puts the EZ in IFTA filing and makes it easy to maintain the records required for your IFTA return, so you can file on time. To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.

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