ExpressIFTA Blog

Tuesday, December 30, 2014

A Trucker's End of Year To Do List

New Year's Day is one of the best days of the year. Think about it; every year, no matter what has happened, you get a fresh new start on Jan 1st. This year has had its ups and downs, good memories mixed with bad ones, and we get to start all over again. I always think about the New Year as a ReDo button, where I get another chance to enjoy life. But before the new year starts, I do like to put together a final End of Year To Do List to set me up for the best start possible. Now, for a trucker this list would be very different than what your average Joe would need to do. So my dearest Trucking Nation, I have for you a list with a bit of entertainment and a few reminders. To start you off on a positive note all of us here at ExpressIFTA.com would like to give you a big ol'thank you for all your hard work this year.

A Trucker's End of Year To Do List

1. Make sure your IFTA License has been renewed. If it hasn't get on the phone with TSNAmerica quick, fast and in a hurry.

2. Try and find the 2015 IFTA stickers that you set aside in a special place so you won't forget them.

3. Clean out your cab, I mean really clean. You never know what kind of treasure could be hiding in there.

4. Give your truck, also known as your precious, a good scrub and polish. She wants to start the new year looking her best.

5. Write down a few New Year's Resolutions. Like, I will swap out burgers for a grilled chicken wrap or salad. Or, When I get stuck in a traffic jam, I will take the opportunity to laugh at the vanity plates people have on their cars. Or, just to laugh more, Why so serious?

6. Get those financial reports ready for tax season.

7. Put together some healthy meal recipes to cook on the road.

8. Give your truck a good inspection to make sure there is nothing wrong with The Precious before you head out on your next trip.

9. Do something special for New Year's Eve. Watch the ball drop, think about all the places you've been this year, just something to celebrate the last day of 2014.

10. Take a deep breath and relax. It's a whole new year my friend and your going to rock it!

Just remember, every new year is a new start. Make it your own and enjoy life. Don't forget the 4th Quarter IFTA deadline is February 2nd. I'll have more info on that coming up in the next blog.


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Tuesday, December 23, 2014

How Do I Apply For An IFTA License?

Applying for an IFTA license is pretty simple. It is even easier when you have your very own Truck Services of North America processing agent do it for you, but we will get more into that a few paragraphs down the road. Let's get started on the How To portion of this blog...

How To Apply For An IFTA License

First, you need to know if you qualify for an IFTA license. Here is a list of the qualifications:

  •  If you operate a commercial vehicle that is over 26,000 pounds gross vehicle weight in 2 or more states (including provinces)
  • Vehicles with 3 or more axles regardless of weight
  • A combination of vehicles that weigh more than a total of 26,000 pounds gross vehicle or registered gross vehicle weight (this doesn't include recreationl vehicles)
Next, if you qualify for an IFTA license, then it is time to see what is required by your state jurisdiction to file for a license. To help you out, here is a list off all the state jurisdictions with their websites to make finding this info a bit easier. 

If your new to IFTA, it is very state specific. So not every state will have the same requirements as others, but it all works out the same. If you have questions, give your state jurisdiction a call, or if you have Truck Services of North America take care of it for it, they will handle all the communications between state departments and everything else. But, I'll get more into that in second.

When you receive your IFTA License, you will get a few IFTA decals that will go on your truck. Having an IFTA license also includes IFTA filing. It's a quarterly filing, that reports your mileage in each state you traveled, and then a fuel tax is calculated. You can do all your IFTA filing right here on ExpressIFTA.com, or you can have the wonderful team at Truck Services of North America handle it all for you.

Truck Services of North America
See, I told you we would get to them. Truck Services of North America is a full service processing agency that can handle all your compliant requirements for you. They take care of everything, from IFTA licenses and IFTA filing, registrations, authorities, tax forms, and every permit under the sun. They also have great packages for IFTA, New Business Start Up, and so much more. And you know the best part, it is all over the phone. 

Applying for your IFTA License is an easy enough task. Just make sure you have everything you need to apply for one. Each state should have it listed on their web page, or you can give them a call and they will be able to tell you. The 4th Quarter IFTA deadline is coming up in January, so stay tuned for all the upcoming information we will be posting about that.  

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Tuesday, November 18, 2014

IFTA Late Filing Penalties

Today is TruckerTuesday, so I will first start off by saying, thank you truckers for everything you do. Now we are going to hop on the serious road and discuss the penalties for filing your IFTA past the deadline. IFTA penalties won't physically harm you in any way, but they can take a heavy toll on your wallet. So if you do file past the deadline, here is what to expect...

IFTA Penalties
The official IFTA legislation states:

A penalty of $50.00 or 10% of the net tax liability, whichever is greater, will be assessed on late-filed reports, failure to file, or for underpayment of tax due. If the net liability is zero, or a credit, the late filing penalty will still be $50.00. To avoid penalties for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered the deadline date. 

So if you file past the deadline you are probably looking at a $50.00 late fee in addition to the taxes owed.

Interest On Tax Due
On any late tax due to each state jurisdiction, an interest rate of .4167%, per month, will be added. Even if you have a net refund, interest still applies to each jurisdiction for any underpayment of fuel use tax to that jurisdiction and is calculated beginning the day after the due date of the return for each month, or fraction of a month, until paid.

There is a great way to avoid IFTA Penalties and the entire hassle of IFTA filing...want to know what it is? You have a professional processing agent take care of it for you. We have the most amazing full service department called Truck Services of North America, and they can handle all your IFTA filing for you. Yes, it's a dream come true. And they don't just handle IFTA filing, they can take care of all your permits, IRP, UCR, NY HUT, HVUT, anything and everything you need to stay compliant and operable, they can get it done. Just give them a call for more information at 803-386-0320.

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Friday, October 31, 2014

File Your IFTA Return Before The Deadline To Avoid Penalties

Happy Halloween Trucking Nation, it is officially the 3rd Quarter IFTA Deadline Day! Myself and the entire ExpressIFTA.com team might possibly be a little too excited, but Halloween is such a fun holiday. I love that truckers get really into this day, and have seen so many of y'alls post online showcasing your costumes. Dock workers must love seeing some of your guys, and gals, pull up dressed as zombie truckers and such. I'm getting way off topic, let's start talking about the IFTA deadline.

The actual cut-off time for the deadline is midnight. So there is still a little bit of time for those of us who practice the fine art of procrastination. Last minute filing is not recommended, but it can be done if you believe in yourself. I believe in you.

Now since the 3rd Quarter IFTA deadline is already here, and will very soon pass, I though we could check out a few mistakes to avoid when filing your IFTA return.

Mistake #1 - Not keeping receipts for all fuel purchases
Dearest Trucking Nation, keep your fuel receipts. And store them in a place where they won't be destroyed. You need these little strips of paper to file your IFTA, and to document your fuel purchases incase of an audit. How ever you store your receipts, on your computer or hard copy, just be sure not to misplace them.

Mistake #2 - Difficult to read and/or incomplete trip reports
When writing in your mileage, a good tip is to use a pen. Pencils smudge and fade and will make your life just a nightmare when it comes time to file your IFTA. In reference to incomplete trip reports - Don't forget to record your mileage every time your enter/leave a state. Write a reminder and stick it to your dash, tell your wife to make sure you don't forget, whatever you need to do to, remember to record your mileage.

Mistake #3 - Not reporting personal or unloaded miles
If you have a valid IFTA license, you must record ALL miles driven in each state. It doesn't matter if you are under a load, empty, or bobtail. Always record your miles.

These are the 3 main mistakes we see quarter after quarter. IFTA returns are a lot like your truck; they can be easy going one minute, and a complete monster the next. If you have any questions about filing your IFTA or state jurisdictions, don't hesitate to give the ExpressIFTA team a call. We're here in beautiful Rock Hill, SC and are more than happy to assist you. You can reach us via phone: 704.234.6005 or 24/7 email: support@expressifta.com.

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Wednesday, October 29, 2014

What Information Is Needed To File An IFTA Return?

If you haven't filed your 3rd Quarter IFTA yet, the deadline is this Friday! Before you start to get all frantic and stressed out, let's take a moment to assess the situation. First thing, breathe. Everything is going to be okay because IFTA filing is very simple with ExpressIFTA.com. Now, take another deep breathe - in, then out. Don't you feel a little bit better?

I'm going to walk you through everything you need before you file; you're not in this alone.

One of the things you need to file is your mileage log.

Mileage log is a broad term nowadays that refers to whatever you use to track your mileage. You need your mileage for the months of July, August, and September. If you have already entered your mileage for these months into an Excel spreadsheet, you can easily upload the information into your ExpressIFTA account so you don't have to double enter the data.

The second needed things are your fuel reciepts.

If you use a fuel card, then you should have digital copies of your reciepts that can be easily imported into your ExpressIFTA account. Some states require a copy of fuel receipts and some dont, that's the wonderfulness of IFTA filing, it is very state specific. If you are unsure of what is required on your IFTA return, just contact your base jurisdiction.

On fuel reciepts, make sure they have the date, type of fuel, gallons/liters, name and address of seller.

Don't worry about looking up tax rates, or finding a calculator. ExpressIFTA takes care of all the state fuel tax calculations for you. All you will need to do is put in your mileage and we will handle everything else. If at any moment you feel unsure about something, do not hesitate to give the ExpressIFTA team a call. We are here to help. You can reach our team, located in beautiful Rock Hill, SC via phone: 704.234.6005 and 24/7 email: support@expressifta.com. Support is provided in English, Spanish, and Russian.


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Tuesday, October 28, 2014

When Are IFTA Tax Filings Due?

3rd Quarter IFTA returns are due this Friday, October 31st! If you haven't filed yet, don't you worry, ExpressIFTA is here to help. I promise you, filing your IFTA return will be quick and completely painless.

To file your 3rd Quarter IFTA, you will need a few things: a Cummins Westport ISX12 G engine to run the supercomputer, a pen that can write in space, and your favorite snack-no one should go hungry when filing IFTA....just kidding. Well the snack might be a good idea, but try and make it a healthy one. What you actually need to file your 3rd Quarter IFTA with ExpressIFTA.com is your...


Mileage for July, August, and September
  • The mileage for these three months includes taxable and non-taxable miles traveled in all jurisdictions/states. If you didn't run during this quarter, but have an IFTA License, you still need to file. You would simply file a 'zero' return, for more information on filing a 'zero' return check out our last blog - Do I File An IFTA Return If I Didn't Run During The Quarter?
Total gallons/liters of fuel consumed
  • This information is found on your fuel receipts, which you will need when entering your fuel data from each state. Some states will require copies of your fuel receipts with your IFTA return, so be sure to keep them in a safe place where they won't be damaged. 
When you have your mileage and gallons of fuel together, all that is left is to log into your ExpressIFTA account and enter in the information. We take care of all the tax calculations for you, so don't even worry about that. If you have been tracking your mileage in an Excel doc, you can easily import the information into your ExpressIFTA account so you're not double-entering information. If you have any questions, don't guess, just give the ExpressIFTA team a call and we will help you out. We are located in beautiful Rock Hill, SC and can be reached via phone: 704.234.6005 or 24/7 email: support@expressifta.com.

Now if you're not too keen on filing your IFTA return by yourself, let's be serious it's not the most pleasant activity in the world, we have a full service department - TSNAmerica.com that can do it all for you. Who needs an IFTA induced  stress headache anyway when it can be completely avoided? TSNAmerica is a full service processing agency that can handle all your IFTA filing, trip permits, authorities, bonds, temporary permits, KYU, NY HUT, registrations, business start-up services, and so much more. They can do everything, just give em' a call @ 803.386.0320 or send them an email: support@TSNAmerica.com 



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Tuesday, October 21, 2014

Do I File An IFTA Return If I Didn't Run During The Quarter?

Filing a zero returnThis must be the most asked question the ExpressIFTA Team is presented with - Do I still need to file an IFTA return if I didn't run during the quarter?  For those of you who enjoy instant gratification, the answer is yes, you do need to file an IFTA return even if you did not run during the quarter. You will simply file a "zero" return where you input zero for your mileage.

Would you like to explore this moster of a question more in-depth? I know I sure do.

Now that you know the quick answer, more questions might be rising from the depths of your mind, like:

Why do I need to file an IFTA return if I did not run?

If you hold a valid IFTA license, you must file an IFTA return every quarter to remain compliant. If you did not operate for a quarter you will file a "zero" return with your base jusisdiction. It is a simple process to file a zero return and is really not anything that will inconvience you.

Is a zero return a different form I will need to file?

No, you will not need to file any separate type of form if you didn't run during a quarter. You will just fill in your mileage a little different by entering 0 instead of an actual mileage count.

Where can I file my IFTA return before the October 31st deadline?

You are in luck, I have the perfect solution for you - well 2 solutions actually. You can easily file your IFTA return with ExpressIFTA.com. A Zero return can be filed in minutes and you will get it over with in plenty of time before the deadline. Your second option is great too, you can be treated to having an amazing processing agent handle your IFTA filing for you. And I have just the amazing processing agency to refer you to- Truck Services of North America. Just give them a call and they will be able to handle all your IFTA filing needs over the phone, so it doesn't matter if you are on the road or at home. You can contact Truck Services of North America via phone: 803.386.0320.

If you have any question about filing your IFTA return will ExpressIFTA.com, please don't hesitate to give the ExpressIFTA team, located in Rock Hill, SC, a call at 704.234.6005.
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Thursday, October 9, 2014

ExpressIFTA Benefits for 3rd Quarter IFTA Filing

Are you going a little batty trying to file your 3rd Quarter IFTA Return by October 31st? The ghoulish task of IFTA filing is made simple and easy by ExpressIFTA.com. Before we go into all the exciting benefits, a challenge has been proposed to see how many Halloween references can be made in one blog. Challenge accepted, so get ready for a Spook-tac-ular blog filled with thrills and chills. (That's four already).

If you think I'm cooking up some Hocus Pocus by saying ExpressIFTA.com is simple and easy, I assure you my bewitching skills are not that advanced. Without further ado, double double toil and trouble, here are the benefits to make your cauldron bubble:

- There are no sign up costs or monthly fees
- Fuel tax calculations are accurately provided for you
- All 48 states that participate in IFTA are supported.
- Simple entry for odometer readings makes the ability to maintain distance and            fuel records online as peaceful as Dracula sleeping in his coffin
- ExpressIFTA can be accessed directly from your ExpressTruckTax account
- Miles can be entered manually or by uploading an excel file
- Our system will run a diagnostic report to search for possible errors
- The amount of tax due is automatically calculated based on the data entered. You will never have to go all Pumpkinhead on over                      complicated tax calculations.

Before you get tangled in an IFTA spider web of fuel tax calculations, make like a ghost and disappear right on over the ExpressIFTA.com. If you have any questions, give the ExpressIFTA team a call at 704.234.6005 or send them an email at support@expressifta.com. Remember to watch for witches and carve your pumpkins with care.
Halloween reference count: 11

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Tuesday, October 7, 2014

Haunted Tales: The IFTA Audit

The IFTA AuditExpressIFTA presents Haunted Tales to get you in the Halloween spirit. Gather round Trucking Nation for a bloodcurdling tale of the IFTA Audit (lightning strikes). It can happen to any registered IFTA account, 3% are required to be audited every year. But when an unsuspecting Owner-Operator named Bryan opened the notification letter, his life was changed forever. An audit was coming.

What was Bryan going to do? How would he survive the Night of the IFTA Audit (lightning strikes again).

At first he panicked, digging through boxes and files to make sure everything the auditor would need was there. He called his base jurisdiction to make sure he had all the required documents. His confidence was great and he relaxed while waiting for a knock at the door. Bryan's peaceful wait did not last long.

Thundering, deep grey clouds rolled in and a storm began. The roof made an eerie creak as the rain started to come down harder. Then all of the sudden it was pitch black. "Probably just a power outage," Bryan reassured himself. A phone starts ringing, but it's not his cell, it's the land line. Bryan thought this to be quite odd because no one ever calls him on that line. He doesn't even remember the number. Bryan takes a deep breath before answering the call ..."hello."

A deep, dreary voice came across the line..."This is Mr. Shaw, the IFTA Auditor. Despite the weather, your audit will continue on schedule and I will be there momentarily." Before Bryan could explain the power was out, Mr. Shaw hung up the phone. The thought of how Mr. Shaw got his phone number had left his mind. Bryan dashed to the table and went down the list of requirements one last time:

- Completed copy of a driver trip record or trip sheet from one of the 12 most recent quarters
- Date of the trip, starting and ending
- Trip origin and destination
- Route of travel and/or beginning and ending odometer reading of the trip
- Total trip miles
- Miles/kilometers by jurisdiction
- Unit number or vehicle identification number
- Vehicle fleet number
- Registrant's name
- Trailer number
- Driver's signature and/or name
- Fuel purchases
- Copy of an actual Over-the Road fuel receipt
- Completed copy of a bulk fuel withdrawal log
- Copy of the monthly or quarterly summary
- Detailed equipment list including the make, model, and gross weight for IFTA qualified units

Bryan had everything he needed and while the beads of sweat were starting to form on his forehead he heard it - Knock, Knock, Knock. Mr. Shaw had arrived. As Bryan reached for the door handle, his hand shaking and nerves building, he froze. The door knob had turned on its own and the door slowly creaked open. No one was there. Bryan walked out on the porch and there was no sign of Mr. Shaw. Bryan knew he heard three distinct knocks on his door. At that moment, a strong wind blew past Bryan and in the house, throwing all his IFTA documents into the air. Papers were flying everywhere and some even seemed to stay suspended in the air.

Bryan was dumbfounded at the sight of floating papers in his living room. His thoughts were interrupted by a loud bolt of lightning right by the house and the power flashed on. All his IFTA documents started raining down from the ceiling. He didn't know what to think of what just happened, he just knew Mr. Shaw was on his way and his documents were all over the place. After a quick cleaning, Bryan sat down and waited....and waited...and waited.

 Mr. Shaw never came, and Bryan was furious. He called the IFTA office the next day to find out what happened. Bryan turned ghost white when they told him his IFTA audit went well and nothing seemed to be out of order. He explained to the lady on the other end that Mr. Shaw never showed up for the audit. He told her about the phone call and that he thought he heard someone at his door, but it was nobody. A dead silence echoed through the phone after the IFTA worker said...."Bryan, Mr. Shaw has been dead for 7 years."

The Haunting IFTA Auditor continues to makes his rounds every October. Bryan had everything he needed, but if he hadn't there would have been some ghostly penalties.

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Tuesday, September 30, 2014

3rd Quarter IFTA Filing

3rd Quarter IFTA filingTomorrow is not only October 1st, it's the beginning of the 3rd Quarter IFTA Filing Period. That's right, tomorrow you can file your IFTA return and get it all out of the way and not even worry about the October 31st deadline. ExpressIFTA.com is prepped and ready to assist you with e-filing your IFTA return. And to help you be even more prepared for IFTA filing let's go over everything you will need and a few extra little tid bits...

Here is what you will need:

1. Your mileage
It doesn't matter how you track your miles, whether it be manual trip sheets, GPS, electronic trip sheets, or however your miles are documented, you will need them in order file your IFTA. It is very important to keep your miles properly documented and organized in case of an audit.

2. Fuel Receipts
I know you have been keeping up with all your fuel receipts, right? Well you will need them to know how many gallons of fuel were purchased in each state. And just like you will need your properly documented mileage in-case of an audit, you will also need a record of your receipts.
3. ExpressIFTA
Once you have all your mileage and receipts ready to file, you need an IRS authorized e-filing service provider. And aren't you lucky,you're already at the best one - ExpressIFTA.com. If you are already reading this blog then you only have to click on the Home tab at the top and get started.
Extra IFTA Tid Bits
  • You will need have a separate mileage and fuel record for each fuel type.
  • If you travel in New York, Kentucky, New Mexico, or Oregon you will also need to file their Weight Distance Tax Return.
If you are feeling overwhelmed and confused about IFTA filing...
IFTA filing isn't the best stress-reducing activity. We have a full service department with the most helpful processing agents around - Truck Services of North America. They can take care of all your IFTA filing so you are stress free this IFTA quarter and all others after that. Truck Services of North America doesn't only do IFTA filing, they can take care of all your authorities, fuel/use taxes, permits, registration, and if you are a new O/O they have complete business start up services. They got your back so you can keep on truckin'. Visit their website for more information or simply give them a call at 803.386.0320.

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Tuesday, September 23, 2014

IRP & IFTA Record Retention Requirements

Can you believe the 3rd Quarter IFTA deadline is almost here? The team at ExpressIFTA.com would like to remind you, it is on October 31st. What a perfect day for an IFTA deadline isn't it? Before the deadline gets here, let's go over the IRP and IFTA Record Retention Requirements. I can already sense your excitement...

IRP
When it comes to IRP record retention requirements, every state jurisdiction is different. Some states will require you to maintain records longer than others. Three years is the usual amount of time, but contact your state jurisdiction for the exact requirements.
The purpose of filing away your IRP records properly is to defeat a dreaded audit with no problems. Audits happen periodically to ensure that acceptable records are maintained.

IFTA
Just like IRP, IFTA record retention requirements depend on your state jurisdiction. Every state has to do it differently, but all you need to do is contact your jurisdiction office and ask them. Generally the requirement is Four Years, and the records support the information accurately reported on your fuel tax returns.

It is very important to maintain accurate IFTA records because by law, base jurisdictions are required to audit 3% of IFTA accounts per year. When using ExpressIFTA.com to generate your IFTA returns, you will always have a saved copy in your ExpressIFTA account. So you always have a backup to the backup you printed out.

For both IRP and IFTA records, the vehicle mileage and fuel trip reports must contain the following:

  • Date of trip (start and end)
  • Trip origin and destination
  • Routes of travel and/or state line odometer readings
  • Beginning and ending odometer or hub odometer readings
  • Total trip miles
  • Mileage by state/province
  • Unit number or VIN
  • Vehicle fleet number
  • Registrant's name
To know exactly the amount of time to hold on to IRP and IFTA records, contact your base jurisdiction. You can find out more about IFTA requirements by visiting the following blogs:

Do You Know What Is Required For Your IFTA Distance Records

IFTA Things To Know: Late/No Filing Penalties

Don't Make These Mistakes On Your IFTA


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Tuesday, August 12, 2014

Reminder: IFTA License & Decal Renewal

Do you like a pre-reminder reminder, or the reminder before the actual reminder? Great! That is exactly what today's ExpressIFTA blog is all about; it is your reminder before the reminder to get you prepared for the IFTA license & decal renewals (Am I making sense?)  If you have your calendar handy, pull it up and let's get some information in there so you won't miss the 2015 IFTA Renewal Deadline.

When is the 2015 IFTA Renewal Deadline?
IFTA renewals are done annually and the deadline is December 31st. Well isn't that just convenient, IFTA renewals and New Year's Eve are on the same day. Okay, maybe not that convenient, but it may help you remember.

  • Some states require all renewal paperwork be received in the office BEFORE the December 31st deadline to allow enough time to process everything. Remember to keep this in mind when you're planning out all your December renewal paperwork (there are heaps of renewals due in December including UCR)
How do you renew an IFTA license?
You know that tiny tidbit about IFTA being state specific? That little fact is very important when answering this question. Some states will mail or e-mail out renewal papers, but be aware that some states are updating their methods and may not mail them out anymore. Some states provide online renewal and others require electronic renewals, while others renew IFTA licenses automatically as long as the carrier is current with their quarterly filings and any tax due. Basically, check with your state jurisdiction to see how they handle renewals.

  • Important: If your IFTA account is not in good standing, meaning you missed a quarterly filing or still have tax due, then you will not be able to renew your IFTA license. 
A few things to keep in mind:
If your state sends out renewal papers and you do not receive them, this does not mean you don't have to renew. To be on the safe side, if you haven't received your renewal papers by mail or e-mail by the beginning of December, call up your base state and get the ball rollin'. This is one deadline you really don't want to miss. 

How to make the entire renewal process easier:
Yes, trucking nation you read that right, you can make the entire renewal process easier. Here's how: Get a hold of TSNAmerica and let them file on your behalf. Life changing information, I promise you. Never miss a deadline or have to deal with base jurisdictions ever again. IFTA renewals and IFTA filing isn't all they can do. As a premier processing agency, TSNAmerica can handle all your authorities, permits, registrations (IRP & UCR), IFTA, 2290 HVUT, everything and anything under the sun you need to operate and be compliant. They also provide some handy start up packages for new owner/operators to take the guess work out of all that compliance paperwork. Contact TSNAmerica for more information via phone: 803.386.0320 or email: support@TSNAmerica.com

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Thursday, August 7, 2014

IFTA Filing: Credits and Refunds

When filing your IFTA return, some cases result in a credit or refund. That would definitely qualify as an exciting moment in my book. So you might be wondering how credits/refunds are represented in ExpressIFTA.com and that is exactly what we are going to discuss today...

How it all works in ExpressIFTA.com
When filing your IFTA return through ExpressIFTA, we automatically do all the calculations for you for each state listed on your trip sheet. Life is just so much easier, right? After we do all the calculating magic, it may result a credit or refund is due back to you. If you are due a refund it will be listed on your IFTA Quarterly tax return, and you will be able to clearly the IFTA tax information for each state you traveled through. Your state jurisdiction will issue your refund or credit. IFTA credits and refunds are state sensitive, so be sure to contact your base jurisdiction for details.

Note To Remember: On your completed IFTA tax return, parentheses represent a negative balance meaning that you do owe taxes to your Base Jurisdiction.

If filing late, it all works differently
I got some very important information to share with you from the lovely ladies of TSNAmerica.com. I'll include a bit more about TSNAmerica below. They informed me that if you file late, and have a credit in one state the .4167% interest rate will not be applied to the credited state, but it will be applied to states where you do owe taxes. This particular applied interest is calculated beginning the day after the due date of the return for each month, or fraction of a month, until paid. Basically if you are a month late then you will have the $50.00 (or 10% of the net tax liability, whichever is greater) late penalty, as well as being charged .4167% interest of the tax due applied to every state (that you have not received a credit for), every month until the tax amount is paid.

  • For states that have a surcharge, the interest applies to the state tax AND the surcharge tax. It would still apply to the surcharge tax even if NO tax was due to the state
Nevada Is Special
Nevada is the only exception to this rule. Nevada charges the .4167% of the tax due every month as well as an administrative late fee of $100 the first time, $500 the second time, $1000 the third time, $1500 the fourth time, $2000 the fifth time,, and $25000 for every time after that.

It is in your best interest to file on time so you can avoid all the headache inducing late fees all together. When IFTA filing is just something you don't want to deal with, but need to get done, we have a wonderful sister company called TSNAmerica that can handle everything for you.

More about TSNAmerica.com
When trying to keep up with all your authorities, permits, renewals, IFTA filing, 2290 filing, IRP, and everything else you need to operate takes your focus off the road, TSNAmerica is there to lift that weight off your shoulders. They are a premier processing agency that provides the services and tools to help start your business or simply keep it compliant. No matter what state you are in, they can take care of it all. Contact them via phone: 803.386.0320 or even send an email to support@TSNAmerica.com

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Tuesday, August 5, 2014

IFTA Things To Know: Late/No Filing Penalties

Filing your IFTA return on time is very important and ExpressIFTA.com is dedicated to helping you file your IFTA the easiest way available. Getting any type of paperwork done on time isn't always the easiest goal to accomplish, but for IFTA if you don't file on time you incur penalties. IFTA penalties are the ultimate dark cloud on any parade, so to best avoid them you need to know what they are.

The Penalties
According to IFTA legislation, A penalty of $50.00 or 10% of the net tax liability (the taxes owed), whichever is greater, will be assessed on late-filed reports, failure to file, or for underpayment of tax due. If the net tax liability is zero, or a credit, the late fling penalty will still be $50.00. To avoid penalties for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered the deadline date.

So basically you will be looking at a $50.00 late fee in addition to the taxes owed on your IFTA return; as long as 10% of the net tax liability is less than the $50.00 late fee.

Interest On The Tax Due
Interest is computed on all delinquent taxes due to each state jurisdiction at a rate of .4167% per month. Even if you have a net refund, interest still applies to each jurisdiction for any underpayment of fuels use tax to that jurisdiction and is calculated beginning the day after the due date of the return for each month, or fraction of a month, until paid. It's like IFTA regulation doesn't believe in the period. 

Your IFTA License 
Filing late can have an effect on your IFTA License status. It all depends on your state, so you need to contact your base jurisdictions for how many times you can file late before your license is revoked. Now at renewal time, if you are not current on ANY quarters, you will not be able to renew your IFTA license.

If you have any questions about IFTA penalties, definitely contact your base jurisdiction for more information. When IFTA filing is just a major hassle you don't want to handle anymore, we have an amazing sister company, TSNAmerica, that can file IFTA on your behalf. All you would do is send in your mileage, and they take care of the rest. You can visit their website, tsnamerica.com, or better yet, give them a call at 803-386-0320 and they will be able to answer all your questions. They also take care of every permit under the sun, IRP, authorities, Form 2290, everything you would ever need to operate.

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Thursday, July 31, 2014

2nd Quarter IFTA Deadline is Today

Today is the day Trucking Nation, when your mileage and fuel consumption for April-June is due to your state jurisdiction, more commonly known as your 2nd Quarter IFTA Return. ExpressIFTA.com makes filing your IFTA return an efficient process where all you do is enter your trip information and we automatically calculate the tax due.

If you don't get your IFTA return filed on time there are some late penalties and we will go over them so you know exactly what to expect.

First let's quickly review the IFTA basics everyone filing IFTA returns should know...

The purpose of IFTA is to establish and maintain the concept of one fuel use license and one administering base jurisdiction for each license holder (also known as the licensee). Under IFTA, you only have to report to one state and the state allocates fuel tax payments.

A Quarterly IFTA Tax Return is required to be filed even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter. This is very important and can not be stressed enough: If you hold an IFTA license, a return must be filed each and every quarter, regardless if you operated or not. This should honestly be the IFTA Mantra - I must file my IFTA return even if I did not operate. When filing for a quarter you didn't operate in, you will simply enter '0' when filing the return.

OK now we got the basics out of the way, are you ready to go over the late penalties? They aren't that terrible, and it is always good to know what to expect if you are filing past the deadline.

A penalty if $50.00 or 10% of the net tax liability, whichever is greater, will be assessed on late-filing reports, failure to file, or for underpayment of tax due. If the next tax liability is zero or a credit, the late filing penalty will still be $50.00. To avoid a penalty for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday, or legal holiday, the next business day will be considered the deadline.

Interest is computed on all delinquent tax due to each jurisdiction at a rate of .4167% per month. Even if you have a net refund, interest still applies to each jurisdiction for any underpayment of fuels use tax to that jurisdiction and is calculated beginning the day after the due date of the return for each month, or fraction of a month, until paid.

Definitely give the ExpressIFTA support team a call (or send an email) if you have any questions regarding IFTA filing. We already to help you out and we provide support in English, Spanish, and Russian! You can reach us via phone: 704.234.6005 or email: support@expressifta.com.


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Wednesday, July 30, 2014

Tomorrow Is The 2nd Quarter IFTA Deadline

Oh my Trucking Nation, the 2nd Quarter IFTA Deadline is tomorrow! You know what that means? It means you still have time to file your IFTA return. And you have ExpressIFTA.com  to help you get through the IFTA filing process quick, fast, and in a hurry. Well it does take a few minutes, but it is IFTA filing.

There are many benefits to using ExpressIFTA.com to create your IFTA return. I know you might be thinking - How can ExpressIFTA simplify IFTA filing and make my life easier? First we need to cast those doubtful thoughts out of your head and get you on the train to positive town. It's a great place, I promise you will never want to leave. Now let me fill you in on how ExpressIFTA can make the stress of IFTA filing disappear...

  •  ExpressIFTA is easy to use. Basically, if you can track your mileage (or have a handy GPS do it for you) and hold on to your fuel receipts, you can e-file an IFTA return. We provide multiple upload options so you don't have to enter each trip sheet by hand, and you can do it for multiple trucks at one time. 
  • There are no sign up costs and no monthly fees or contracts. That statement needs no further explanation; it is just perfect.
  • Our program automatically calculates the taxes owed accurately. You don't have to worry about the tax rate in each state jurisdiction, we take care of everything for you.
  • ExpressIFTA supports all 48 states that participate in IFTA. Why hassle with math calculations for the tax rate of each state when you don't have to? We also provide IFTA information for each state jurisdiction so you know how every state handles IFTA licenses, IFTA decals, quarterly filing and so much more!
  • Our simple entry for odometer readings and the ability to maintain distance and fuel records online makes it easy to keep track of your mileage and fuel purchases.
  • And because we want you to always have an error-free return (who wouldn't right?), our system will run a diagnostic report to review any possible errors on the IFTA return based on the estimated Miles per Gallon. I do need to include this disclaimer: This audit of information does not guarantee that the IFTA return will be accepted. It simply checks for basic errors that could have other wise been overlooked. 
So if you are a die-hard, last-minute IFTA filer and are trying to find the best way to create your IFTA return, ExpressIFTA has got your back. If you have any questions about creating your IFTA return, GPS uploading, or anything IFTA related, give the ExpressIFTA support team a call. You can reach us via phone: 704.234.6005 or email: support@expressifta.com

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Tuesday, July 22, 2014

Don't Make These Mistakes On Your IFTA

Questions are bound to come up with it comes to IFTA filing. This is a good thing, because mistakes can happen very easily and the last thing you need is to have your IFTA return rejected or incur penalties for late filing. Here are some of the common mistakes you need to avoid when it comes to filing your IFTA return...






Meet Bob. He is a trucker who always has a long way to go and a short time to get there. Bob is new to the IFTA filing game and isn't too familiar with the rules. He had a friend tell him the basics of IFTA filing so he thinks he has it all figured out. Let's ask him some questions to see how much he really knows...







1. So Bob, do you need to file a quarterly return if you didn't operate?

Bob: No, If I didn't operate then I didn't buy any fuel, so I don't need to file IFTA this quarter.

Correct Answer: Actually Bob, you do need to file an IFTA return even if you didn't operate. It is a common mistake that IFTA license holders assume that if they do not operate they do not need to file. According to the All Mighty IFTA Regulations - if you hold a valid IFTA license, you are required to file a quarterly return by the deadline, even if no miles were traveled. You will simply file a zero return and no tax will be owed. 

2. Bob, do you need to keep your receipts for all your fuel purchases?

Bob: I throw them away after I get the information for my IFTA Return.

Correct Answer: Oh Bob, that's not what you do with your fuel receipts. You actually need to retain detailed fuel receipts or invoices for the time required by your state jurisdiction. If you are ever audited then you will need the receipts. Remember, motor carriers are required to keep IFTA tax returns, along with trip reports, fuel receipts and other supporting documentation for the amount of time required by your state jurisdiction.

3. Tell us Bob, do you report personal or unloaded miles on your IFTA?

Bob: No, I thought if I wasn't actually hauling anything then I didn't need to report the miles.

Correct Answer: Well Bob, according to IFTA requirements you must record all miles, whether loaded, empty or bobtail.

4. Last question Bob, can you include unreported miles from last quarter in your current IFTA return?

Bob: I thought you could, as long as the miles are reported somewhere-it should be OK.

Correct Answer: Unfortunately Bob, that is not the right answer. I'm surprised your not being audited right now. Many times carriers find themselves busier than a termite in a saw mill and end up preparing their quarterly taxes at the last minute and not including the last couple of trips in the quarter. The result is unreported miles being included in the following quarter. While there is no malicious intent, the fact remains that all miles traveled and gallons purchased in a quarter must be accurately reported. This simple misapplication can result with chaos in an audit.

Don't be a Bob and risk hefty penalties, fines, and audits.You can easily avoid making mistakes on your IFTA return by asking the right questions. If you are unsure about any part of the IFTA filing process, give ExpressIFTA a call at 704.234.6005 or send us an email at support@expressIFTA.com

Before you go...did you know you can have someone file your IFTA for you? Yes friends, our sister company TSNAmerica can file your IFTA returns, UCR registration, IRP, FMCSA Interstate Operating Authority, and every permit under the sun. Give them a call and see how they can make your life so much easier today - 803.386.0320. Email: support@TSNAmerica.com



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Thursday, July 17, 2014

A Procrastinator's Guide To Filing A 2nd Quarter IFTA Return

Bad habits are instilled in us all, and procrastinating is one of the worst. Waiting till the last minute to complete any task, not just your IFTA filing, is a difficult habit to break. When you are a part of the Trucking Nation, trucking comes first, so instead of providing you with tips on how to overcome your procrastinating ways, I have some tips to help you file when last minute filing is your only option.

The 2nd Quarter deadline to file your IFTA Return is July 31st. Considering that time frame from now until then, this moment would be considered 'last minute'. Your best bet to avoid late penalties is to file now or as soon as possible. There are a few options that would best benefit the last-minute IFTA filer: ExpressIFTA.com or TSNAmerica.com.

Option 1
You should already have all your information needed, you just need a few minutes to complete the form on ExpressIFTA.com. Here is a brief overview of required information for your IFTA return:
  • Your Mileage Log. This can be in the form of manual trip sheets, GPS, or electronic trip sheets. Your mileage log is not only necessary to file your quarterly IFTA return, but you will need it if you are ever audited.
  • Your Fuel Receipts. You will need to know how many gallons of fuel were purchased in each state. 
Once you have all the required information together, then you need to log into your ExpressIFTA account. Or if you have an ExpressTruckTax account, you can log in and simply select the 'IFTA' tab on the top right of your Dashboard page. Your next few steps are pretty easy:
  • Enter your mileage and fuel purchases. This information can be entered manually or uploaded form an excel file, or (my favorite option) uploaded directly from your GPS system. The last option saves a lot of time and headache.
  • Then you complete your IFTA filing by following the prompts to generate your IFTA return. The ExpressIFTA system will run a diagnostic report to review your return for any errors based on the estimated Miles Per Gallon. Upon completion of your IFTA return, there will be instructions listed on the return of how to transmit it to your base jurisdiction.
If you have any, and I mean ANY, questions along they way, please give us a call. Our USA-based support team can help you find a solution quickly so you can get your 2nd Quarter IFTA Return completed. You can contact us via phone: 704.234.6005 or email: support@expressifta.com 

Option 2
You do have one more option if time is not on your side. We have an amazing sister company - Truck Services of North America - will be more than happy to assist you. They can handle all your IFTA filing as well as anything else you would need to remain operational. Any type of permit, renewal, UCR, IRP, HVUT 2290, everything under the sun-they can take of it so you can keep on truckin'. You can contact TSNAmerica via phone: 803.386.0320 or 24/7email: support@TSNAmerica.com

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Tuesday, July 1, 2014

Time To File Your 2nd Quarter IFTA Return

Trucking Nation, it's time to file your 2nd quarter IFTA return. The deadline is Thursday July 31, but why wait when you can get it done now? ExpressIFTA.com allows you to create an IFTA return online in minutes in just a few easy steps:

1. Set up your account. It only takes a second to set up your account. All you will need to do is enter your basic business information, base jurisdiction, and IFTA license number.
NOTE: If you use ExpressTruckTax.com to file your Form 2290, then your IFTA account is already set. You would simply log into your ExpressTruckTax account and select the IFTA  tab at the top of the page.
Choose your unit of measurements for distance and fuel (miles, kilometers, gallons, liters, etc), then enter your truck information.

2. Enter Mileage and Fuel Purchased
Fuel information can be entered manually, uploaded from an excel file, or uploaded from your GPS system.
If you have records of your trips, and enter manually, all that is needed is the State, Odometer reading, and amount of fuel purchased for each trip.

3. Generate IFTA Return
The final step. The system will run a diagnostic report to review your return for any errors based on the estimated Miles Per Gallon. This audit of information doesn't not guarantee that that your IFTA return will be accepted, but it does check  for basic errors that could have been otherwise been overlooked.

ExpressIFTA will automatically calculate the amount of tax due based on all the data entered. And you simply follow the instructions to send the return to your base jurisdiction.

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Thursday, June 19, 2014

IFTA 101: Compliance & Enforcement

IFTA Compliance & EnforcementAs discussed in our previous blog - IFTA 101: How IFTA Works - you got a general idea of the how the IFTA process is completed. In this blog we are going to go over your general compliance requirements and how IFTA Enforcement is conducted.

IFTA Compliance
To be compliant with IFTA regulations you will need keep you IFTA account in good standing. To do this you will need to stay current with your Quarterly IFTA filings, and renew your IFTA license annually. The renewal deadline is December 31st. The next filing deadline is for 2nd Quarter IFTA on July 31st. The 2nd Quarter is for reporting fuel & miles for the months of April-June.

IFTA Enforcement
To enforce IFTA Compliance, state jurisdictions will exchange quarterly listings of new and cancelled accounts. About every 10 days jurisdictions will exchange:

  • Listing of suspended licenses
  • Listing of revoked licenses
  • Listing of reinstated licenses
The administrative uses of this information ensure that a carrier with a revoked license in one jurisdiction does not receive a license from another one. This information is also available for roadside use to ensure that a carrier in a revoked, suspended, or cancelled status is not continuing operations. When you receive your IFTA license, you want to make sure and keep a copy in your cab. Also, you are issued 2 decals that must be displayed on each side (driver & passenger) of your vehicle. 

You can get an IFTA Temporary Decal Permit if you need your 'qualified motor vehicle' IFTA Compliant immediately. You would just place a copy of the license in the vehicle and your jurisdiction will fax a temporary permit until your permanent decals can be sent. This permit is valid for 30 days and is vehicle specific. 

Why Enforce? 
According to the terms of IFTA, if a carrier is operating on a suspended or revoked license, they are considered non-compliant. This includes failure to file tax returns, failure to pay a tax return, and failure to pay an audit assessment. If a carrier is operating on a cancelled license, the carrier has indicated to the jurisdiction that he or she is no longer operating.

So to sum everything up, if you stay on top of your filing quarters, annual license renewal, and mileage/fuel documentation you will be Compliant with IFTA. 


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Thursday, June 12, 2014

IFTA 101: How IFTA Works

Welcome to IFTA 101. We went over the Basics To Understanding IFTA, now we're ready to move on to the next item on your syllabus - How IFTA Works. Before we begin, here is some quick information on ExpressIFTA:

ExpressIFTA let's you ditch all that paper and allows you to easily track your mileage, fuel purchases, and automatically create your IFTA return for each quarter - all conveniently online. You can easily find information for each state jurisdiction and there is always someone available on our support team to help you out, if you need it.

Okay, back to the lesson.

How IFTA Works
To get started with IFTA, a carrier will first submit a license application to their base jurisdiction.

Question: What is a base jurisdiction?
Answer:   A base jurisdiction is the member jurisdiction/state where your truck is registered, your licenses are maintained and where you are available for auditing purposes. 

After you have submitted your IFTA license application, your base jurisdiction will review and process your application. Once you are approved your base jurisdiction will issue one IFTA license to the carrier and two decals for each operating vehicle. As long as you have your IFTA license, you will need to prepare a quarterly IFTA tax return with your base jurisdiction.

Your Quarterly IFTA Return
For every IFTA Quarter you will file a tax return with your base jurisdiction for taxes owed. You will always file an IFTA return as long as you have your IFTA license, even if you do not operate or travel outside of your base jurisdiction.
After you have submitted your IFTA Quarterly Return, your base jurisdiction will review and process your tax return. Your base jurisdiction will take care of issuing the fuel tax acquired to the states jurisdictions that were traveled.

Here is some extra information for your Distance Records Maintenance . Next week we will cover IFTA Compliance then dive into 2nd Quarter IFTA filing to get you ready for the July 31st deadline.

Before you leave, if you want an amazing processing agency to handle all your IFTA returns, compliance, and every authority under the sun, our sister product TSNA is exactly what you need. You can reach their delightful processing agents via phone: 803-386-0320 or email: support@TSNAmerica.com

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Tuesday, June 3, 2014

Do You Know What Is Required For Your IFTA Distance Records?

If you are new to the IFTA filing game or making sure your IFTA info is in check, it is always good to know the required information for IFTA Distance Records. You need the right information because, by law, base jurisdictions are required to audit 3% of the IFTA accounts per year.

The International Fuel Tax Agreement makes it possible for motor carriers to operate in several states and provinces while handling tax transactions in one location. Let's take a closer look at IFTA requirements...

Qualified Vehicles
A truck is considered a "qualified vehicle" if it:

  • Has two axles and a gross vehicle weight or registered gross vehicle weight exceeding 26,000 pounds.
  • Has three or more axles regardless of weight.
  • Is used in combination where the combined weight exceeds 26,000 pounds.
Note: Recreational vehicles or units with Beyond Local plates that travel only in their base state or province are not included in IFTA.

Distance Records
Carriers can use Individual Vehicle Mileage Records (IMVR), also known as trip sheets or trip reports, for documenting distance records. Whatever you choose to record your distance records, they need have all travel documented whether your driving loaded, empty, deadhead, or bobtail. IFTA requires licensees to maintain all distance records used to create your quarterly IFTA return and/or annual tax returns for four years. Your records must be made available to any member jurisdiction up on request, if you are audited and have not maintained your records, you could face hefty fines and penalties. 

Here are the minimum requirements that should be present on your IFTA records:
  • Trip dates (beginning and ending);
  • Trip origin and destination;
  • Route of travel'
  • Beginning and ending odometer readings;
  • Total trip distance traveled;
  • Miles by jurisdiction;
  • Vehicle identification and fleet number;
  • Licensee's name.
Tracking Fuel for IFTA
All fuel purchased, received, and used must be recorded. For each motor fuel type, a separate total must created. Retail fuel and bulk fuel purchases are to be accounted for separately.

Pay special close attention to your fuel receipts, if they contain erasures or any alterations they will not be accepted for tax-paid credits unless the licensee can demonstrate the receipt is valid. 

Retail Fuel
Retail purchases can be documented by a receipt or invoice, credit card receipt, automated vendor generated invoice or transaction listing. Each receipt needs to include:
  • Date of purchase
  • Seller's name and address
  • Gallons (liters) purchased
  • Fuel type
  • Price per gallon or amount of sale
  • Unit numbers
  • Purchasing company's name. 
Bulk Fuel
For IFTA purposes, bulk fuel is defined as fuel delivered into a storage tank owned, leased or controlled by the licensee and not delivered directly to the fuel tank or a qualified vehicle. Like reefer fuel. There is a tax credit available for bulk fuel, you will need to contact your base jurisdiction for more information. 

For your bulk fuel records, make sure they have this information:
  • Date of withdrawal
  • Number of gallons or liters
  • Fuel type
  • Unit number
  • Purchase and inventory records to substantiate that tax was paid on all bulk purchases.
You can always contact the ExpressIFTA Support team with any IFTA questions you may have via phone: 704-234.6005 or email: support@expressifta.com

If you would rather have a professional prepare your IFTA returns, we have a sister company, TSNA, that can take care of everything for you - even all your authorities and needed registrations. You can contact TSNA via phone: 803-386-0320 or email: support@TSNAmerica.com 



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Thursday, May 22, 2014

Top 3 Fuel Efficient Innovators for Trucking

At ExpressIFTA we have been following the latest CARB Emissions Rulings and are interested in how your favorite trucking manufactures are preparing for the future of lower emissions in the transportation industry. Do you know what Mack, Freightliner, and Peterbilt engineers have been up to in the recent years? They have been advancing fuel efficient technology to help truckers reach an industry wide reduction in harmful pollutant emissions. So what exactly has been done to improve your truck's engine efficiency?

Freightliner
Freightliner has created 2 innovative clean drive systems - Selective Catalytic Reduction (SCR) & Blue Tec Emissions Technology - to help trucks exceed EPA standards while remaining cost-efficient. Their Blue Tec Emissions technology has been proven to increase performance with every drop of diesel fuel, reduce more pollutants from exhaust gases, and improve profitability from every mile covered. Nitrogen and water are the resulting emissions and are safe elements that exist in the air we breathe.

Freightliner has also created a line of natural gas vehicles. The Business Class M2-112 and vocational 114SD are fitted with the Cummins Westport ISL G engine - a spark-ignited natural gas engine that shares a common block with the Cummins' ISL diesel engine. There are many advantages to the natural gas engine; a maintenance-free after-treatment system with a three-way passive catalyst, no additional after-treatment devices, and the only factory-installed and warranted natural gas solution in a conventional truck.

And they didn't stop at natural gas vehicles, Freightliner even has a line of Hybrid-Electric Vehicles. These vehicles have a parallel hybrid drive system that allows the vehicle to be powered by the diesel engine or electric motor, either separately or together. The Business Class Freightliner M2 106 Hybrid utilizes an Eaton parallel-electric hybrid system. This system is able to take energy normally lost during braking - up to 44kW, or 60hp - and stores it in the truck's lithium ion batteries.

Peterbilt
Introduced in 2012, Peterbilt's landmark Model 579 broke new ground in aerodynamic efficiency and fuel economy. To raise the bar, Peterbilt created the EPIQ package for the 579 that provides an even greater improved fuel efficiency by up to 10%. Peterbilt Chief Engineer, Landon Sproull, says "It utilizes an enhanced drive train - including Peterbilt's new combination of the PACCAR MX-13 Engine and Fuller Advantage UltraShift transmission - all available aerodynamic options and optimized spec'ing through our proprietary software system used throughout our dealer network."

The EPIQ option includes a complete aerodynamic package, a PACCAR MX-13 Engine, fuller advantage automated transmission, single horizontal exhaust, SmarTire pressure monitoring system, low rolling resistance tires, and optimized spec'ing software.

Kenworth
Kenworth has taken their T680 model truck and redesigned it to introduce a natural-gas version. This new truck sports a 52-inch midroof sleeper and the new Cummins Westport ISX12 G 400-hp natural gas engine. They have also included an Eaton UltraShift Plus automated transmission option. All these features combined help maximize fuel economy and driver comfort.

These truck manufacturers are really going the extra mile to improve fuel efficiency and driving technology. Lower-emissions laws will only spread throughout the entire country and it is exciting to see what they will introducing next.

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Tuesday, May 13, 2014

ExpressIFTA Special Edition: TruckerTuesday & National Transportation Week

Are you ready for a special edition, ExpressIFTA TruckerTuesday & National Transportation Week blog? I am a big fan of interesting facts, and the trucking industry has some of the most amazing facts I have ever read. So without further ado, I present a Factual Representation of Trucking Nation:

  • The powerful truck engines that haul a loaded 40 ton truck are designed to go 1,000,000 miles before an overhaul or complete rebuild. Semi engines are designed for the rough life, and can actually run nonstop. The only time they need to be shut down is to change the oil and service the engine, or to follow anti-idle laws.
  • Since 2003, truck engines have been overhauled for cleaner emissions. They have dropped 88% in sulfur dioxide emissions, a 48% decrease in nitrogen oxide emissions and a 32% drop in particulate matter. You know Mother Nature is grateful. If she had a voice, she would definitely be thanking a trucker.
  • In the US last year trucks moved, get ready for this, 69.1% of all domestic freight tonnage, up from 68.5% in 2012. Internationally, trucks haul the majority of all NAFTA trade, moving 55.4% of all trade with our neighbors to the North (Canada) and 65.4% of all trade with Mexico. 
  • A Mack Truck in Australia holds the longest road train record, hauling not 1, not 2, but 112 semi-trailers. Seriously, a Mack Truck pulled one-hundred and twelve trailers 328ft to capture the record for longest road train. With every trailer connected the road train measured 4,836 ft 11 inches long (inches count too). 
  • On average, long haul drivers operating vehicles weighing over 33,000 LBS are logging over 100,000 miles a year. That's equal to driving around the world 4 times.
  • Trucking Moves America and there are approximately 2,000,000 registered tractor trailers in the US alone, carrying in excess of 9 Billion Tons of cargo per year. Basically nearly 70% of all freight tonnage moved in the US goes on trucks.
Trucking actually does move America. Without truck drivers, the economy would come to a standstill. So for all your hard work, Thank You Truckers! The transportation industry is unlike any other and truly amazing to see in action.

Be sure to check out more Trucking News on ExpressIFTA:

IFTA Things To Know: Reefer Fuel

IFTA FAQs 

The Basics To Understanding IFTA

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Thursday, April 10, 2014

Avoid Making These 8 Mistakes When Filing Your IFTA Return

ExpressIFTA.com is an online service that allows you to record your mileage and fuel reports and prepare your IFTA fuel tax return each quarter. ExpressIFTA helps ensure that you’re able to generate your IFTA return efficiently and accurately to help save you time and money. Be prepared for the upcoming IFTA deadline, by avoiding these 8 mistakes when filing your IFTA Quarterly Return:

1. Using log books instead of daily trip reports
This can be problematic since log books do not capture all of the information required for preparing quarterly fuel tax reports. In addition, there are different retention requirements for log books and trip reports.

2. Failure to keep receipts for all fuel purchases
 You must collect and retain detailed fuel receipts or invoices from a third party vendor for the time required by your state jurisdiction.

3. Failure to meet retention requirements
Many times companies both large and small are not familiar with the IFTA/IRP regulations. Remember, motor carriers are required to keep IFTA tax returns, along with trip reports, fuel receipts and other supporting documentation for the time required by your state jurisdiction.

4. Hard to read and/or incomplete trip reports
Trying to make out chicken scratch can be a major headache. Check your paperwork to make sure it is complete and legible. Fill in any blanks, correct any errors, and clarify any sloppy handwriting to avoid issues.

5. Use of dispatch systems to calculate miles
The problem with using dispatch systems to calculate your IFTA taxes is a dispatch system calculates miles from pickup of goods to delivery. It does not capture the miles driven to the pickup point or after the delivery is made, which results in unreported miles.

6. Not reporting personal or unloaded miles
Remember, all miles must be recorded, whether loaded, empty or bobtail.

7. Using GPS when the device is not IFTA compliant
An IFTA compliant device must be able to produce a data file which contains the latitude and longitude and odometer reading form the J-bus. Some devices are erroneously advertised as IFTA compliant, so make sure you do your homework when purchasing new units.

8. Not filing miles in the correct quarter
The first priority in the trucking business is moving freight. Many times carriers get so caught up with this aspect of their business they find themselves attempting to prepare their quarterly taxes at the last minute without capturing the last couple of trips in the quarter. Resulting in unreported miles being included in the following quarter. While there is no malicious intent, the fact remains that all miles traveled and gallons purchased in a quarter must be accurately reported. This simple misapplication can result with chaos in an audit.

You can easily avoid these mistakes and have all your records neatly organized when filing your IFTA with ExpressIFTA. There are built in error diagnostic reports and a dedicated support team to assist you with any questions you may have.



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Friday, April 4, 2014

How To: Filing your 1st Quarter IFTA Return

The deadline to file your 1st Quarter IFTA Return is April 30th. Let's first go over some quick IFTA basics before we get into filing your IFTA return.

The International Fuel Tax Agreement requires all qualified motor vehicles to file an IFTA return each quarter if the qualifying heavy vehicles were operating in at least 2 of the IFTA member jurisdictions.
Note: The IFTA jurisdictions include the 48 contiguous states of the US and 10 Canadian provinces bordering the US.
Vehicles operating within these jurisdictions must have an IFTA license and file a quarterly IFTA return with their base jurisdiction. A vehicle's base jurisdiction is the state or province in which the vehicle is registered.
Now you know the basics of IFTA, let's drive straight into filing your return using ExpressIFTA.com
After creating an account with ExpressIFTA, all you need to do is enter basic information; such as contact information and EIN. You will also need to enter you base jurisdiction and IFTA license number. You can learn more about your state jurisdiction by visiting our IFTA States information page. 
Once the business information is entered, you can select the units of measurement that you will be using (such as miles, kilometers, gallons, liters, etc.) For the vehicles on the IFTA return, a unit number, gross weight, vehicle type, fuel type, and VIN number can be entered.
To enter mileage into the system, it can be entered manually, or an excel file with all your trip data can be easily uploaded. Using the excel upload can significantly cut down on the amount of time that it takes to submit this information. If you have records of your tips and would like to enter them manually, all that is needed is the State, Odometer reading, and amount of fuel purchased for each trip.
The system will then run a diagnostic report to review any possible errors based on the estimated Miles Per Gallon. This audit of information does not guarantee that the IFTA return will be accepted. It simply checks for basic errors that could have otherwise been over looked like, missing miles in your trip data.
The best part about organizing your IFTA return with ExpressIFTA is that our system automatically calculates the amount due based on all the previous data entered. There is no need to get frustrated over complicated tax calculations.
After you have entered all your trip data you just follow the prompts and file according to your state jurisdiction. Easy right? If you do ever have any questions while filing your return, just give the ExpressIFTA support team a call or send us an email. We are US-based and our office is located in Rock Hill, SC. You can reach us via phone: 704.234.6005 email: support@expressifta.com 
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Tuesday, April 1, 2014

IFTA Tax Periods and Late Penalties

It's time for a fun filled IFTA info blog. The first quarter of the 2014 IFTA ended in March, and you have until April 30th to file your 1st quarter IFTA return. Here is a schedule of the upcoming IFTA Quarter

periods:
Quarter                                                Reporting Period                                      File Deadline
1st Quarter                                          January - March                                       April 30, 2014
2nd Quarter                                         April - June                                              July 31, 2014
3rd Quarter                                         July - September                                      October 31, 2014
4th Quarter                                         October - December                                 January 31, 2015

The "Reporting Period" refers to each calendar quarterly period. If you file your IFTA quarterly return late or underpay the taxes due, the penalty and interest rate applied will be based on the base jurisdiction/state that you belong to.

IFTA Late Penalties
It is important to file quarterly IFTA returns on time to avoid possible penalties. ExpressIFTA makes filing your IFTA return a breeze, just enter your trip information and we automatically calculate the tax due. Ok back to the penalties...

A penalty of $50.00 or 10% of the net tax liability, whichever is greater, will be assessed on late-filing reports, failure to file, or for underpayment of tax due. If the net tax liability is zero or a credit, the late filing penalty will still be $50.00. To avoid penalty for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered the deadline.

Interest is computed on all delinquent tax due to each jurisdiction at a rate of .4167% per month. Even if you have a net refund, interest still applies to each jurisdiction for any underpayment of fuels use tax to that jurisdiction and is calculated beginning the day after the due date of the return for each month, or fraction of a month, until paid.
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Monday, March 24, 2014

The Basics To Understanding IFTA


ExpressIFTA is here to help you file your quarterly IFTA returns. We also provide the information you need to know to file your IFTA returns for each base jurisdiction.
Knowing the basics of IFTA helps you to further master your craft as an O/O or driver in the trucking industry. Here are the basics of IFTA:

What is IFTA? 
  • The International Fuel Tax Agreement 
  • A tax collection agreement by and among the 48 contiguous States and the 10 Canadian Provinces bordering the US
  • Uniform administration of motor fuels use taxation laws with respect to qualified motor vehicles operated in more than one member jurisdiction
IFTA’s Core Principles
  • Base Jurisdiction
  • Retention of Sovereign Authority to determine tax rates, exemptions and exercise other substantive tax authority
  • Uniform definition of Qualified Motor Vehicle
 Base Jurisdiction
  • Where qualified motor vehicles are registered (IRP)
  • Where operational control and operational records are maintained or can be made available
  • Where some travel is accrued
Tax collected through IFTA
  • Motor fuel use taxes that are imposed by each jurisdiction on the consumption of motor fuel in qualified motor vehicles.
Qualified Motor Vehicle
  • Motor vehicle used, designed or maintained for the transportation of persons or property and
  • Gross vehicle or registered gross vehicle weight over 26,000 lbs. or 11,797 kgs.
  • Three-axles regardless of weight
  • Used in combination when the weight of the combination exceeds 26,000 lbs. or 11,797 kgs.
Who may license
  • Any person based in a member jurisdiction operating a qualified motor vehicle in two or more member jurisdictions
Benefits to the Licensee
  • One license and one set of decals for each qualified motor vehicle to operate through all member jurisdictions
  • One tax return filed each quarter with the base jurisdiction
  • One tax payment or refund
  • Reduced administrative costs
Benefits to the Jurisdiction
  • Fewer taxpayers
  • Lower administrative costs
  • Increased audit coverage
  • Increased enforcement
The main thing to remember about IFTA is: An interstate motor carrier operating “qualified motor vehicle” between at least 2 member jurisdictions (the 48 contiguous states of the US and 10 Canadian provinces) must have an International Fuel Tax Agreement (IFTA) license and decals issued by their base jurisdiction. For more information on IFTA visit ExpressIFTA.com
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Thursday, March 20, 2014

Trucking News: Electronic Logging Device Proposal Is Welcomed By The ATA

The American Trucking Associations (ATA) officials have welcomed the proposal by the Federal Motor Carrier Safety Administration (FMCSA) to mandate the use of electronic logging devices in commercial trucks as a potential improvement for highway safety.

ATA President and CEO Bill Graves says, "ATA supports FMCSA's efforts to mandate these devices in commercial vehicles as a way to improve safety and compliance in the trucking industry and to level the playing field with thousands for fleets that have already voluntarily moved to this technology.

What is the FMCSA's proposal?

The FMCSA has proposed a rule to require interstate drivers to use Electronic Logging Devices in their trucks in order to 'improve compliance with the safety rules that govern the number of hours a driver can work.' The agency has said the rule would 'significantly reduce the burden of paperwork' that is associated with paper logs.

In addition, the FMCSA says the rule would reduce HOS violations by making it more difficult for drivers to 'misrepresent their time on logbooks.'

The proposed rule was sent to the Federal Register to publish on March 12.

According to the FMCSA, It includes provisions to:

respect driver privacy by ensuring that ELD records continue to reside with the motor carriers and drivers. Electronic logs will continue to only be made available to FMCSA personnel or law enforcement during roadside inspections, compliance reviews and post-crash investigations.

Protect drivers from harassment through an explicit prohibition on harassment by a motor carrier owner towards a driver using information from an ELD. It will also establish a procedure for filing a harassment complaint and creates a maximum civil penalty of up to $11,000 for a motor carrier that engages in harassment of a driver that leads to an hours-of-service violation or the driver operating a vehicle when they are so fatigued or ill it compromises safety.

The proposal will also ensure that drivers continue to have access to their own records and require ELDs to include a mute function to protect against disruptions during sleeper berth periods.

Increase efficiency for law enforcement personnel and inspectors who review driver logbooks by making it more difficult for a driver to cheat when submitting their records of duty status and ensuring the electronic logs can be displayed and reviewed electronically, or printed, with potential violations flagged.

 The ATA does have a few concerns with some details relating to supporting document retention requirements and grandfathering of existing devices, among others, and will address those with FMCSA going forward. The FMCSA's proposal is driven by safety for truck drivers, and to a more efficient way to document logs.
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