ExpressIFTA Blog

Monday, December 30, 2013

ExpressIFTA New Year’s Hours


ExpressIFTA hopes you had a wonderful Christmas. Our New Year’s office hours:

Tuesday, December 31st-8am-3pm chat and email support
Wednesday, January 1st-Closed New Year’s Day-Happy New Year!
Thursday, January 2nd- Normal business hours resume

ExpressIFTA thanks you for your business.  We wish you a very happy and safe 2014!
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Friday, December 27, 2013

How To Prepare IFTA Report With ExpressIFTA


The International Fuel Tax Agreement requires all qualified motor vehicles to file an IFTA return each quarter if the qualifying heavy vehicles were operating in at least 2 of the IFTA member jurisdictions.  

Note: The IFTA jurisdictions include the 48 contiguous states of the US and 10 Canadian provinces.  

Vehicles operating within these jurisdictions must have an IFTA license and file a quarterly IFTA return with their base jurisdiction.  A vehicle’s base jurisdiction is the state or province in which the vehicle is registered.

ExpressIFTA.com has made the process of completing trip sheets and entering fuel purchases much easier.  ExpressIFTA allows you to create an IFTA return online in minutes!  

After creating an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN.  You will also be asked to enter your base jurisdiction and IFTA license number.  

Once the business information is entered, you can select the units of measurement that you will be using (such as miles, kilometers, gallons, liters, etc.).  For the vehicles on the IFTA return a unit number, gross weight, vehicle type, fuel type, and VIN number can be entered.  

To enter the mileage into the system, it can be entered manually, or an excel file can be uploaded to automatically record this.  Using the excel upload can significantly cut down on the amount of time that it takes to submit this information.  If you have records of your trips and would like to enter them manually, all that is needed is the State, Odometer reading, and amount of fuel purchased for each trip.

The system will then run a diagnostic report to review any possible errors on the IFTA return based on the estimated Miles Per Gallon.  This audit of information does not guarantee that the IFTA return will be accepted.  It simply checks for basic errors that could have otherwise been overlooked.  

The best part about organizing the IFTA return online is that our system automatically calculates the amount due based on all of the previous data entered.  There is no need to get frustrated over complicated tax calculations.  

Filing this form online only takes a few minutes. To find out more about IFTA filing or get started today, go to  ExpressIFTA.com or contact our Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Wednesday, December 25, 2013

Wishes for a Safe & Happy Holiday From ExpressIFTA


We are closed today for Christmas, but will resume normal business hours tomorrow, Thursday, December 26th.

Merry Christmas from ExpressIFTA!

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Monday, December 23, 2013

Using ExpressIFTA from you ExpressTruckTax Account


ExpressTruckTax.com is a one-stop-shop for all your truck tax needs. Now that you have E-Filed Form 2290 for Heavy Vehicle Use Taxes, you can also use our sister site – ExpressIFTA.com to complete your IFTA returns.

After logging into your ExpressTruckTax account, you will see an IFTA button at the top of the page. If you select this option, you will see a brief introduction for ExpressIFTA. To continue, click Go to IFTA. This will automatically register you with an ExpressIFTA Account. To Get Started, Click Begin.

Your business information is automatically brought over from ExpressTruckTax, saving you from having to reenter the information again.  From here, just follow the simple Step-by-Step instructions to complete your IFTA return in minutes!

For more information about IFTA, please do not hesitate to contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.

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Friday, December 20, 2013

ExpressIFTA Holiday Hours


Our Holiday office hours:
Tuesday, December 24th-8am-3pm chat and email support
Wednesday, December 25th-Closed for Christmas-Merry Christmas!
Thursday, December 26th- Normal business hours resume

Tuesday, December 31st-8am-3pm chat and email support
Wednesday, January 1st-Closed New Year’s Day-Happy New Year!
Thursday, January 2nd- Normal business hours resume

ExpressIFTA thanks you for your business.  We wish you a very happy and safe holiday season!
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Wednesday, December 18, 2013

What is IFTA?



 

IFTA is the International Fuel Tax Agreement. This is an agreement between the 48 contiguous US states and 10 Canadian provinces in place to report and maintain fuel taxes.
Who qualifies for an IFTA license?
You will need an IFTA license and you must file fuel tax returns if you travel in two or more member jurisdictions and your vehicle weighs more than 26,000 pounds or if the vehicle has three or more axles regardless of the weight.

Why should I register for IFTA?
IFTA offers several advantages to interstate motor carriers who operate in two or more member states or provinces. Under IFTA, you will:
  • Choose one IFTA-member state or province as a "base jurisdiction",
  • Obtain a single fuel tax license for all of your qualified motor vehicles, authorizing them to travel in all IFTA jurisdictions; and
  • File only one tax report each quarter with your base jurisdiction, reporting your fuel usage and mileage for all IFTA member states and provinces.
  • Your fuel tax records will generally be audited only by your base jurisdiction.

For more information go to ExpressIFTA.com or contact our Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Monday, December 16, 2013

2014 IFTA Renewal Reminder


The December 31, 2013 deadline for the 2014 IFTA license renewal is almost here! Some states mail renewal papers out, but be aware that some states no longer mail out renewal papers. If you do not receive renewal papers in the mail, it does not mean you do not have to renew.  You are still responsible to renew your IFTA license by the December 31st deadline.  

The renewal process varies from state to state with some states offering online renewal and others require electronic renewals, while others renew IFTA licenses automatically as long as the carrier is current with quarterly filings and any monies due.

Your IFTA license will not be renewed if your account is not in good standing.  What that means is you are current with your Quarterly IFTA filing and no money is due.  If you missed any quarterly filing, you will want to file immediately so your IFTA license will be renewed.

For more information go to ExpressIFTA.com or contact our Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.

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Friday, December 13, 2013

How To Add Mileage Using Odometer Entries in ExpressIFTA



ExpressIFTA enables you to prepare your IFTA return quickly and easily.  With ExpressIFTA, you can add mileage using odometer entries or trip sheets.  The video above walks you through the process of using odometer entries step by step.  


To get started today go to ExpressIFTA.com or contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Wednesday, December 11, 2013

Non-Taxable or Exempt IFTA MIles


Fuel trip permit miles are not taxable miles in any jurisdiction. Include fuel permit miles in the total miles section on the return but do not include them in the taxable miles for the jurisdiction that issued the permit. Toll miles are taxable miles; toll fees are not fuel taxes. They are fees in exchange for the opportunity to use a toll road.

Will the Exempt Distance (in miles) show in my IFTA return?
Exempted Miles are used to calculate the mpg, but are not used in calculating the taxable gallons.

On the IFTA Return; you will see the total miles and the total taxable miles which will include the calculation of the exempted miles.

It is your responsibility to contact jurisdictions, individually, to determine exempt miles. It is also your responsibility to maintain records of exemptions for future review.

To find out more about IFTA filing, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.
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Monday, December 9, 2013

How To Add Mileage Using Trip Sheets in ExpressIFTA



 


ExpressIFTA enables you to prepare your IFTA return quickly and easily. With ExpressIFTA, you can add mileage using odometer entries or trip sheets.  The video above walks you through the process of using trip sheets step by step.  

To get started today go to ExpressIFTA.com or contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
Read More »

Thursday, December 5, 2013

IFTA Renewal Deadline Approaching


Reminder, the deadline for IFTA license renewal is December 31, 2013.  Some states mail renewal papers out, but be aware that some states no longer mail out renewal papers.  The renewal process varies from state to state with some states offering online renewal and others require electronic renewals, while others renew IFTA licenses automatically as long as the carrier is current with quarterly filings and any monies due.

If you do not receive renewal papers in the mail, it does not mean you do not have to renew.  You are still responsible to renew your IFTA license by the December 31st deadline.  Carriers renewing their IFTA license and decals have a two-month grace period (January and February) to display the renewal IFTA license and decals. The two-month grace period is for display of renewal credentials, not to file your renewal application for those credentials.


Your IFTA license will not be renewed if your account is not in good standing.  What that means is you are current with your Quarterly IFTA filing and no money is due.  If you missed any quarterly filing, you will want to file immediately so your IFTA license will be renewed.

For more information go to ExpressIFTA.com or contact our Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Wednesday, December 4, 2013

Understanding IFTA


IFTA is the International Fuel Tax Agreement and is a tax collection agreement by and among the 48 contiguous States and the 10 Canadian Provinces bordering the US, in which motor fuels use taxation laws are uniform with respect to qualified motor vehicles operated in more than one member jurisdiction.

An interstate motor carrier operating "qualified motor vehicles" between at least 2 member jurisdictions (The 48 contiguous states of the US and 10 Canadian provinces) must have an International Fuel Tax Agreement (IFTA) license and decals issued by their base jurisdiction.

If you have the IFTA license, you must file the Quarterly IFTA Return to your base jurisdiction.

Qualified motor vehicle means a motor vehicle or combination of vehicles used, designed, or maintained for the transportation of persons or property having:

  • Two axles and a gross vehicle weight exceeding 26,000 pounds;
  • Two axles and a registered weight exceeding 26,000 pounds;
  • Three or more axles regardless of weight; or
  • A combination weight exceeding 26,000 pounds.

Recreational vehicles are exempt from IFTA fuel tax reporting.

Base jurisdiction means the member jurisdiction where:

  • Qualified motor vehicles are based for vehicle registration purposes;
  • Operational control and operational records of the licensee’s qualified motor vehicles are maintained or can be made available in case of an audit; and
  • Some mileage is accrued by qualified motor vehicles within the fleet travelling through that jurisdiction

The following information is required on the IFTA quarterly tax return:

  • Total miles, taxable and nontaxable, traveled by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA, including trip permit miles;
  • Total gallons of fuel consumed, taxable and nontaxable, by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA;
  • Total miles and taxable miles traveled in each member jurisdiction;
  • Taxable gallons consumed in each member jurisdiction;
  • Tax-paid gallons purchased in each member jurisdiction; and
  • Current Tax Rates for each member jurisdiction.

Under IFTA, you are required to file Quarterly Fuel Tax Returns.  IFTA Returns are due on the last day of the month following the end of each calendar quarter. To avoid penalty for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered as filed timely. A quarterly fuel tax return must be filed even if the no fuel was used.  You submit a “zero” report.

Penalties for Late/No Filing
A penalty of $50.00 or 10% of the net tax liability, whichever is greater, will be assessed on late-filed reports, failure to file, or for underpayment of tax due. If the net tax liability is zero or a credit, the late filing penalty will still be $50.00. To avoid penalty for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered as filed timely.

Interest is computed on all delinquent taxes dues each jurisdiction at a rate of .4167% per month.  Even if you have a net refund, interest still applies to each jurisdiction for any underpayment of fuels use tax to that jurisdiction and is calculated beginning the day after the due date of the return for each month, or fraction of a month, until paid.

You also have to renew your IFTA decals, annually.  Most states mail out the renewal papers, but it is your responsibility to renew.  All quarterly returns must have been filed and all taxes must be paid in full in order to renew.

How to File?
Some states offer online filing for quarterly filing, while others require paper filing. Check your state requirements.

To get started today go to ExpressIFTA.com or contact our Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Monday, December 2, 2013

IFTA FAQ’s


December is the final month in the 4th Quarter and the deadline to file 4th Quarter IFTA Returns will be January 31, 2014.  To help you prepare your return here are the answers to some of the common questions about IFTA.

What is IFTA?
IFTA is the International Fuel Tax Agreement. This is an agreement between the 48 contiguous US states and 10 Canadian provinces in place to report and maintain fuel taxes.

Who qualifies for an IFTA license?
You will need an IFTA license and you must file fuel tax returns if you travel in two or more member jurisdictions and your vehicle weighs more than 26,000 pounds or if the vehicle has three or more axles regardless of the weight.

Why should I register for IFTA?
IFTA offers several advantages to interstate motor carriers who operate in two or more member states or provinces. Under IFTA, you will:
  • Choose one IFTA-member state or province as a "base jurisdiction",
  • Obtain a single fuel tax license for all of your qualified motor vehicles, authorizing them to travel in all IFTA jurisdictions; and
  • File only one tax report each quarter with your base jurisdiction, reporting your fuel usage and mileage for all IFTA member states and provinces.
  • Your fuel tax records will generally be audited only by your base jurisdiction.

Which taxes does IFTA cover?
IFTA covers fuel taxes only. It does not cover road taxes, weight mileage taxes, or any other jurisdiction specific taxes. You must continue to pay these taxes directly to the jurisdictions in which you travel.

Which fuels does IFTA cover?
Under IFTA, you must generally report information on all fuels used to power your qualified motor vehicles. However, reporting requirements for fuel used in each jurisdiction are based on that specific jurisdiction's laws and may vary.

What are the fuel tax rates for IFTA jurisdictions?
You may view, print, or download the fuel tax rates for all IFTA jurisdictions at http://www.iftach.org.

What fees must I pay under IFTA?
The fees vary from state to state, check your state for their specific fee.

What credentials will I receive?
You will receive one IFTA license for your business and two decals for each qualified motor vehicle in your fleet. One decal must be placed on the exterior portion of the cab's passenger side. The second decal must be placed in the same position on the driver's side. Decals are obtained annually at the time of renewal for all qualified motor vehicles.  You are required to make copies of the license so that one copy is carried in each qualified motor vehicle.

When are IFTA reports due?
Under IFTA, you are required to file quarterly fuel tax reports. The reporting quarters and due dates are:

Reporting Quarter
Due Date
January - March
April 30
April - June
July 31
July - September
October 31
October - December
January 31

To avoid penalty for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered as filed timely.

Do I file a quarterly fuel tax report if I didn't run during the quarter?
Yes, you must submit a "zero" report even if no taxable fuel was used.

What is the penalty and interest rate for filing a late quarterly fuel tax report?
A penalty of $50.00 or 10% of the net tax liability, whichever is greater, will be assessed on late-filed reports, failure to file, or for underpayment of tax due. If the net tax liability is zero or a credit, the late filing penalty will still be $50.00. To avoid penalty for late filing, the tax reports must be postmarked no later than midnight on the date indicated. If the last day of the month falls on a Saturday, Sunday or legal holiday, the next business day will be considered as filed timely.

Interest is assessed on all delinquent taxes due each jurisdiction. The interest rate is .4167% per month. Interest will be calculated from the date the tax was due for each month or fraction of a month until paid.

How do I obtain a return?
Most states furnish reports each quarter indicating the current tax rates for each member jurisdiction. Failure to receive the tax report does not relieve you from the obligation of filing in a timely manner or submitting the reports.

What records will I need?
You must maintain records that will adequately document all of the information you provide on your quarterly fuel tax reports. You must document all miles you travel - including the date of your trip, route of travel, total trip miles, and miles traveled in each jurisdiction. You must also keep all receipts for fuel you buy and place into your vehicles. If you maintain a bulk fuel storage facility, you must maintain additional records.

Is there an extension until February 28 to renew my IFTA License?
Many states offer a grace period of March 1 of each year to display the current year's decals on your vehicles. This does NOT apply to the actual renewing of your IFTA license.  All licenses must be renewed by the December 31st deadline.

To get started simply create an account at ExpressIFTA.com and begin entering your trip sheet information. If you have any questions, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.

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