ExpressIFTA Blog

Wednesday, July 31, 2013

2nd Quarter IFTA Return Due Today


The deadline to file 2nd Quarter IFTA Return is today!! You have to file a return even if you did not run during the quarter.  You would just file a “zero” report.


Failure to file a return, filing a late return, or failure to remit any or all tax due will result in a penalty of $50.00 or 10% of the net tax due to all member jurisdictions, whichever is greater.  Interest is computed on all delinquent taxes dues each jurisdiction at a rate of .4167% per month.  Even if you have a net refund, interest still applies to each jurisdiction for any underpayment of fuels use tax to that jurisdiction and is calculated beginning the day after the due date of the return for each month, or fraction of a month, until paid. So the longer you are late, the more you will owe.

The deadline for 2nd Quarter IFTA returns is today, July 31st, so if you have not yet filed your return, you will want to file it now to avoid penalties and interest.  ExpressIFTA has made a complicated tax form easy.  To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Tuesday, July 30, 2013

Reminder-2nd Quarter IFTA Returns are Due Tomorrow


The International Fuel Tax Agreement requires all qualified motor vehicles to file an IFTA return each quarter if the qualifying heavy vehicles were operating in at least 2 of the IFTA member jurisdictions. The IFTA jurisdictions include the 48 contiguous states of the US and 10 Canadian provinces.

Vehicles operating within these jurisdictions must have an IFTA license and file a quarterly IFTA return with their base jurisdiction. A vehicle’s base jurisdiction is the state or province in which the vehicle is registered. The deadline to file 2013 2nd Quarter IFTA Returns is tomorrow, Wednesday, July 31, 2013.

ExpressIFTA allows you to create an IFTA return online in minutes! The most common error on an IFTA Quarterly Tax Return is mistakes in math calculations. ExpressIFTA.com has made the process of completing trip sheets and entering fuel purchases much easier and more accurate.

Steps to prepare your IFTA Return:
  1. Set Up / Log Into Your Account
  • If you already use Express Truck Tax to file your Form 2290, when you log into your ExpressTruckTax account, you will see an IFTA button at the top of the page. Select this option, and click Go to IFTA. This will automatically register you with an ExpressIFTA Account. To Get Started, Click Begin.
  • If you have not yet used our program, simply create an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN. You will also be asked to enter your base jurisdiction and IFTA license number.
  • Once the business information is entered, you can select the units of measurement that you will be using (such as miles, kilometers, gallons, liters, etc.). For the vehicles on the IFTA return a unit number, gross weight, vehicle type, fuel type, and VIN number can be entered.
  1. Enter Mileage And Fuel Purchased
  • It can be entered manually, or an excel file can be uploaded to automatically record this. Using the excel upload can significantly cut down on the amount of time that it takes to submit this information. If you have records of your trips and would like to enter them manually, all that is needed is the State, Odometer reading, and amount of fuel purchased for each trip.
  1. Generate IFTA Return
  • The system will then run a diagnostic report to review any possible errors on the IFTA return based on the estimated Miles per Gallon. This audit of information does not guarantee that the IFTA return will be accepted.  It simply checks for basic errors that could have otherwise been overlooked.

The best part about organizing the IFTA return online is that our system automatically calculates the amount due based on all of the previous data entered. There is no need to get frustrated over complicated tax calculations.

You will be able to complete this form online through our program within minutes and send it to your base jurisdiction. To file your 2nd Quarter IFTA Return by tomorrow’s deadline, contact our friendly Express Tax Support Center in Rock Hill, SC at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.

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Monday, July 29, 2013

Last Minute Filing Tips For 2nd Quarter IFTA Returns

The deadline to file your 2nd Quarter IFTA Return is July 31, 2013. A Quarterly IFTA Tax Return must be filed even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter.

If you travel in New York, Kentucky, or New Mexico you will also need to file their Weight Distance Tax Return.

What you need:
  1. Mileage log-whether you use manual trip sheets, GPS, or electronic trip sheets; it is not only necessary to have in order to file your quarterly IFTA Return, but you will need these if you are ever audited.
  2. Fuel Receipts - you will need to know how many gallons of fuel were purchased in each state.  You will need to separate your mileage and fuel records for each fuel type.

Options to prepare and file your return:
  1. Doing it yourself, you can calculate your own return by hand and mail or E-File the return. To find out the current tax rate for each state go to http://www.iftach.org.
  2. Using a software program that will calculate your return for you, like ExpressIFTA.com, which will reduce the chances of miscalculations?
  3. Paying someone else to do it, you can use a CPA or a process agent, like Truck Services of North America and let them take care of preparing and filing the return for you.

Regardless of the method you choose to file your quarterly IFTA tax return, it is crucial to maintain accurate records and file your returns by the July 31st deadline to avoid penalties. To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Friday, July 26, 2013

Do I Still Need to File an IFTA Return If I Did Not Operate?

A Quarterly IFTA Tax Return must be filed even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter.  If you hold an IFTA license a return must be filed each and every quarter, regardless if you operated or not.  


Failure to to file your return could result in applicable penalties and interest.  When a licensee fails to file a return, files a late return, or fails to remit any or all tax due, the licensee is subject to penalty and interest. The penalty is the greater of $50.00 or 10% of the net tax due to all member jurisdictions. Interest is computed on all delinquent taxes due each jurisdiction at a rate of .4167% per month. The Department will assess interest for a full month.


If a licensee does not operate or purchase taxable fuel, simply enter “0” when filing the return.  Many states offer electronic IFTA filing, to find out if your state offers IFTA E-Filing, click here.

ExpressIFTA makes it easy to maintain the records required for your IFTA return.  To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Wednesday, July 24, 2013

Don’t Miss The Deadline To File 2nd Quarter IFTA

The filing period for 2nd IFTA Quarter ends one week from today on July 31, 2013. The deadline to file your 2nd Quarter IFTA return is July 31, 2013.  Prepare now to avoid rushing around at the last minute.

What is Required?
The following information is required on the IFTA quarterly tax return:
  • Total miles, taxable and nontaxable, traveled by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA, including trip permit miles;
  • Total gallons of fuel consumed, taxable and nontaxable, by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA;
  • Total miles and taxable miles traveled in each member jurisdiction;
  • Taxable gallons consumed in each member jurisdiction;
  • Tax-paid gallons purchased in each member jurisdiction; and
  • Current Tax Rates for each member jurisdiction.

Our program provides accurate fuel tax calculation and we support all 48 states that participate in IFTA. This will eliminate the most common errors that occur with the IFTA Quarterly Tax Return, which are mistakes in math calculations. Our simple entry for odometer readings and the ability to maintain distance and fuel records online makes it easy to keep track of your mileage and fuel purchases.

If you already use ExpressTruckTax to file your Form 2290, there’s no need to set up another account. When you log into your ExpressTruckTax account, you will see an IFTA button at the top of the page. Select this option, and click Go to IFTA. This will automatically register you with an ExpressIFTA Account. To Get Started, Click Begin. If you have not yet used our program, simply create an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN. You will also be asked to enter your base jurisdiction and IFTA license number.

To get started simply create an account and begin entering your trip sheet information. If you have any questions along the way, please contact our live US based Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.
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Monday, July 22, 2013

Benefits of Using ExpressIFTA


ExpressIFTA is an industry leader offering truck tax solutions with the best value and pricing in the trucking industry.
ExpressIFTA benefits:
  • Easy to use
  • No cost to sign up and there are no monthly fees or contracts
  • Provides accurate fuel tax calculation
  • Supports all 48 states that participate in IFTA. This will eliminate the most common errors that occur with the IFTA Quarterly Tax Return, which are mistakes in math calculations.
  • Our simple entry for odometer readings and the ability to maintain distance and fuel records online makes it easy to keep track of your mileage and fuel purchases.
  • You can use ExpressIFTA right from your Express Truck Tax account. When you log into your ExpressTruckTax account, you will see an IFTA button at the top of the page. Select this option, and click Go to IFTA. This will automatically register you with an ExpressIFTA Account. To get started, click Begin. If you have not yet used our program, simply create an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN. You will also be asked to enter your base jurisdiction and IFTA license number.
  • Option to enter mileage manually or uploading an excel file
  • System runs a diagnostic report to review any possible errors on the IFTA return based on the estimated Miles per Gallon. This audit of information does not guarantee that the IFTA return will be accepted.  It simply checks for basic errors that could have otherwise been overlooked.
  • Automatically calculates the amount due based on all of the previous data entered. There is no need to get frustrated over complicated tax calculations.

If you have any questions along the way, please contact our live US based Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.
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Friday, July 19, 2013

How To Prepare IFTA Report With ExpressIFTA


The International Fuel Tax Agreement requires all qualified motor vehicles to file an IFTA return each quarter if the qualifying heavy vehicles were operating in at least 2 of the IFTA member jurisdictions.  

Note: The IFTA jurisdictions include the 48 contiguous states of the US and 10 Canadian provinces.  

Vehicles operating within these jurisdictions must have an IFTA license and file a quarterly IFTA return with their base jurisdiction.  A vehicle’s base jurisdiction is the state or province in which the vehicle is registered.

ExpressIFTA.com has made the process of completing trip sheets and entering fuel purchases much easier.  ExpressIFTA allows you to create an IFTA return online in minutes!  

After creating an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN.  You will also be asked to enter your base jurisdiction and IFTA license number.  

Once the business information is entered, you can select the units of measurement that you will be using (such as miles, kilometers, gallons, liters, etc.).  For the vehicles on the IFTA return a unit number, gross weight, vehicle type, fuel type, and VIN number can be entered.  

To enter the mileage into the system, it can be entered manually, or an excel file can be uploaded to automatically record this.  Using the excel upload can significantly cut down on the amount of time that it takes to submit this information.  If you have records of your trips and would like to enter them manually, all that is needed is the State, Odometer reading, and amount of fuel purchased for each trip.

The system will then run a diagnostic report to review any possible errors on the IFTA return based on the estimated Miles Per Gallon.  This audit of information does not guarantee that the IFTA return will be accepted.  It simply checks for basic errors that could have otherwise been overlooked.  

The best part about organizing the IFTA return online is that our system automatically calculates the amount due based on all of the previous data entered.  There is no need to get frustrated over complicated tax calculations.  

Filing this form online only takes a few minutes. Although the quarterly deadline is approaching, you will still be able to complete this form through our service and send it to your base jurisdiction. To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Wednesday, July 17, 2013

Information Required on IFTA Distance Records


Detailed distance records which show operations on an individual-vehicle basis must contain, but not be limited to:

  • Taxable and non-taxable usage of fuel;
  • Distance traveled for taxable and non-taxable use; and
  • Distance recaps for each vehicle for each jurisdiction in which the vehicle operated.

An acceptable distance accounting system is required and supporting information should include:

  • Date of trip (starting and ending);
  • Trip origin and destination;
  • Route of travel (may be waived by base jurisdiction);
  • Beginning and ending odometer or hubodometer reading of the trip (may be waived by base jurisdiction);
  • Total trip miles/kilometers;
  • Miles/kilometers by jurisdiction;
  • Unit number or vehicle identification number;
  • Vehicle fleet number;
  • Registrant's name; and
  • may include additional information at the discretion of the base jurisdiction.

Maintaining good records will help you should you ever undergo an IFTA audit and it makes preparing your IFTA returns even easier.

ExpressIFTA enables you to prepare your IFTA return quickly and easily.  To get started today go to ExpressIFTA.com or contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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Monday, July 15, 2013

Reminder-We Are Halfway Through The 2nd Quarter Filing Period!


IFTA is the International Fuel Tax Agreement between the 48 contiguous States and 10 Canadian Provinces, where the member jurisdictions act cooperatively to administer and collect motor fuel use taxes.

The purpose of IFTA is to establish and maintain the concept of one fuel use license and one administering base jurisdiction for each license holder (licensee). Under IFTA, you only have to report to one state and the state allocate the fuel tax payments.  For more details see http://www.iftach.org.

We are halfway through the filing period for 2nd quarter.  The fuel taxes are due quarterly and July is the deadline for the 2nd quarter. (April, May and June).

What you need to file:
  • Mileage log
  • Fuel Receipts
  • Any IFTA correspondences pertaining to your account (if applicable)

Late Filing or Not Filing could result in the following:
  • IFTA filing (late fee) plus interest (if applicable)
  • Possible suspension of IFTA license
  • Possibility of having IRP/Apportioned Plate account affected
  • Citation from DOT if caught operating on a delinquent and or suspending IFTA license
  • Threat of having your entire transport operation shut down

The IFTA filing process may be vary slightly depending on your base jurisdiction state.  

ExpressIFTA makes it easy to maintain the records required for your IFTA return, so you can file on time.  To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
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