ExpressIFTA Blog

Thursday, February 28, 2013

Using ExpressIFTA From Your ExpressTruckTax Account



 
ExpressTruckTax really is a one-stop-shop for all your truck tax needs. Although we have become well known for E-Filing the Form 2290 for Heavy Vehicle Use Taxes, you can also use our sister site - ExpressIFTA to complete your IFTA returns.


After logging into your ExpressTruckTax account, you will see an IFTA button at the top of the page. If you select this option, you will see a brief introduction for ExpressIFTA. To Continue, click Go To IFTA

This will automatically register you with an ExpressIFTA Account. To Get Started, Click Begin. This can save you a lot of time because your business information is automatically brought over from ExpressTruckTax. Once you are logged in, you can follow the simple Step-by-Step instructions to complete your IFTA return in minutes!
If you have not yet used our program, simply create an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN. You will also be asked to enter your base jurisdiction and IFTA license number.

To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@E
xpressIFTA.com.
Read More »

Monday, February 25, 2013

All About IFTA

The term IFTA is short for International Fuel Tax Agreement, which represents a tax collection agreement among the 48 contiguous United States and its 10 bordering Canadian Provinces.  IFTA Returns are filed on a quarterly basis for qualified highway motor vehicles that operate in at least 2 out of the 58 total jurisdictions.  

Who Must File IFTA?
Any vehicle is considered to be a qualified motor vehicle if it is used, designed, or maintained for the purpose of transportation of persons or property and has a registered gross vehicle weight of more than 26,000 pounds. Also, any vehicle with 3 axles or more is considered to be a qualified motor vehicle regardless of weight. Finally, if the combined weight of all of its parts is greater than 26,000 pounds, it is also considered to be a qualified motor vehicle.


How Does IFTA Work?
The state or province in which the vehicle is registered is considered to be its Base Jurisdiction.  IFTA must be filed with the vehicle’s respective jurisdiction each quarter. Each state or province has a different rate and those rates can change each quarter. Every driver must keep a trip log of how many miles are traveled in each state or province, as well as how much fuel was purchased in each state or province.  


The Purpose of IFTA
According to the International Fuel Tax Agreement, its purpose is “to promote and encourage the fullest and most efficient possible use of the highway system by making uniform the administration of motor fuels use taxation laws with respect to qualified member vehicles operated in multiple member jurisdictions.” When an IFTA form is filed with its appropriate jurisdiction, The Fuel Tax Report is then used to determine the tax amount due as well as the refund due. It is also used for redistributing collections from the jurisdictions that received IFTA payments, and the jurisdictions that deserved some.

One of the reasons for the Fuel Tax is to ensure that a vehicle pays taxes to all deserving jurisdictions. For Example: if a vehicle travels through a state, but buys no gas while in that state, then there was no fuel tax paid to that state through the purchase of gasoline. Part of their tax would then be redistributed to the state that received no fuel tax through the purchase of gasoline.


Organizing IFTA
Since the data required filing IFTA is so incredibly detailed, many people receive Audits of their IFTA information. The sadness of this is that this can be prevented by better record keeping.   ExpressIFTA, along with providing a terrific service for other Fuel Tax needs, will perform an internal audit of your IFTA information for you. In this internal audit performed by Express IFTA Tax, it will check for basic mistakes and discrepancies, as well as perform a state adjacency check and an abnormal MPG audit. They also provide online trip sheets for drivers to keep accurate records that can be accessed from any computer, anywhere!  If you can prevent an audit due to simple mistakes on an IFTA return, it makes no sense not to let Express IFTA help you get it right the first time.

To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.
We have Spanish Support too!
Read More »

Thursday, February 21, 2013

How To Prepare Your IFTA Return Using ExpressIFTA

ExpressIFTA is here to help take the hassle out of preparing your IFTA fuel tax return. We are an industry leader offering in offering truck tax solutions with the best value and prices in the trucking industry. With ExpresIFTA you can quickly and easily keep track of your mileage, fuel purchases and more at no charge - you pay only when we prepare your IFTA fuel tax return. You can choose to enter your information throughout the quarter by trip sheet or through our quick entry system.

After you have entered your mileage and your fuel purchased for the quarter, you can click on ‘Continue IFTA Return.’ You will be given a couple options, if they apply, click ‘yes’ and they do not, simply click ‘continue.’

You will see the current tax due, penalties and/or credits, then click ‘Save and Continue.’  ExpressIFTA walks you through the process step by step. To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@expressIFTA.com.
Read More »

Monday, February 18, 2013

Benefits of Using ExpressIFTA


ExpressIFTA is an industry leader offering truck tax solutions with the best value and pricing in the trucking industry.
ExpressIFTA benefits:

  • Easy to use
  • No cost to sign up and there are no monthly fees or contracts
  • Provides accurate fuel tax calculation
  • Supports all 48 states that participate in IFTA. This will eliminate the most common errors that occur with the IFTA Quarterly Tax Return, which are mistakes in math calculations.
  • Our simple entry for odometer readings and the ability to maintain distance and fuel records online makes it easy to keep track of your mileage and fuel purchases.
  • You can use ExpressIFTA right from your Express Truck Tax account. When you log into your ExpressTruckTax account, you will see an IFTA button at the top of the page. Select this option, and click Go to IFTA. This will automatically register you with an ExpressIFTA Account. To get started, click Begin. If you have not yet used our program, simply create an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN. You will also be asked to enter your base jurisdiction and IFTA license number.
  • Option to enter mileage manually or uploading an excel file
  • System runs a diagnostic report to review any possible errors on the IFTA return based on the estimated Miles per Gallon. This audit of information does not guarantee that the IFTA return will be accepted.  It simply checks for basic errors that could have otherwise been overlooked.
  • Automatically calculates the amount due based on all of the previous data entered. There is no need to get frustrated over complicated tax calculations.

If you have any questions along the way, please contact our live US based Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.
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Thursday, February 14, 2013

How To Prepare For An IFTA Audit

Base jurisdictions are required to audit 3% of the IFTA accounts that are required to report per year, excluding new accounts.  You can prepare yourself by keeping accurate records.
Supporting Documents Required:

  1. Completed copy of a driver trip record or trip sheet from one of the 12 most  recent quarters.

  • Date of the trip (starting and ending)

  • Trip origin and destination
  • Route of travel and/or beginning and ending odometer or hubometer reading of the trip
  • Total trip miles or kilometers
  • Miles/kilometers by jurisdiction
  • Unit number or vehicle identification number
  • Vehicle fleet number
  • Registrant's name
  • Trailer number
  • Driver’s signature and/or name
  • Fuel Purchases

  1. Copy of an actual Over-the-Road fuel receipt.
  2. Completed copy of a bulk fuel withdrawal log, if applicable.
  3. Copy of monthly or quarterly summary, if applicable.
  4. Detailed equipment list including the make, model, and gross weight for IFTA qualified units.

Your Distance Records should include taxable and non-taxable fuel use, distance traveled for each, and distance traveled in each jurisdiction.

Fuel Records should include date of receipt, name and address where fuel was purchased, number of gallons purchased, and fuel type.  Separate records must be kept for each fuel type and bulk fuel purchases.  If you operated under a trip permit, keep a copy of that permit and do not record those fuel purchases on your IFTA report.

You want to be sure that your reports are accurate and legible, including your fuel receipt copies.  All information needs to be complete with no gaps between mileage. Incomplete, inconsistent or illegible records may require you to produce secondary documents.

You are required to keep your records for 4 years from the return due date or filing date, whichever is later, plus any time period included as a result of waivers or jeopardy assessments.

If a licensee fails to provide the required records for audit, the 4 year retention requirement is extended until the required records are provided.

It is well worth the time to get a good recordkeeping system in place and to maintain those records on a consistent basis.  This is vital in determining how the audit process will play out, should you ever find yourself in that situation.

ExpressIFTA is an industry leader offering truck tax solutions with the best value and pricing in the trucking industry. With ExpressIFTA entering your mileage and fuel details has never been easier. There is no cost to sign up and there are no monthly fees or contracts with ExpressIFTA.

Our program provides accurate fuel tax calculation and we support all 48 states that participate in IFTA.  This will eliminate the most common errors that occur with the IFTA Quarterly Tax Return, which are mistakes in math calculations. Our simple entry for odometer readings and the ability to maintain distance and fuel records online, makes it easy to keep track of your mileage and fuel purchases.  If you have any questions, please contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com. We have Spanish Support too!
Read More »

Monday, February 11, 2013

What Is IFTA?


The term IFTA is short for International Fuel Tax Agreement, which represents a tax collection agreement among the 48 contiguous United States and its 10 bordering Canadian Provinces.  IFTA is filed on a quarterly basis for qualified highway motor vehicles that operate in at least 2 out of the 58 total jurisdictions.  


Who Must File IFTA?
Any vehicle is considered to be a qualified motor vehicle if it is used, designed, or maintained for the purpose of transportation of persons or property and has a registered gross vehicle weight of more than 26,000 pounds. Also, any vehicle with 3 axles or more is considered to be a qualified motor vehicle regardless of weight. Finally, if the combined weight of all of its parts is greater than 26,000 pounds, it is also considered to be a qualified motor vehicle.


How Does IFTA Work?
The state or province in which the vehicle is registered is considered to be its Base Jurisdiction.  IFTA must be filed with the vehicle’s respective jurisdiction each quarter. Each state or province has a different rate and those rates can change each quarter. Every driver must keep a trip log of how many miles are traveled in each state or province, as well as how much fuel was purchased in each state or province.  


The Purpose of IFTA
According to the International Fuel Tax Agreement, its purpose is “to promote and encourage the fullest and most efficient possible use of the highway system by making uniform the administration of motor fuels use taxation laws with respect to qualified member vehicles operated in multiple member jurisdictions.” When an IFTA form is filed with its appropriate jurisdiction, The Fuel Tax Report is then used to determine the tax amount due as well as the refund due. It is also used for redistributing collections from the jurisdictions that received IFTA payments, and the jurisdictions that deserved some.

One of the reasons for the Fuel Tax is to ensure that a vehicle pays taxes to all deserving jurisdictions. For Example: if a vehicle travels through a state, but buys no gas while in that state, then there was no fuel tax paid to that state through the purchase of gasoline. Part of their tax would then be redistributed to the state that received no fuel tax through the purchase of gasoline.


Organizing IFTA
Since the data required filing IFTA is so incredibly detailed, many people receive Audits of their IFTA information. The sadness of this is that this can be prevented by better record keeping.   ExpressIFTA, along with providing a terrific service for other Fuel Tax needs, will perform an internal audit of your IFTA information for you. In this internal audit performed by Express IFTA Tax, it will check for basic mistakes and discrepancies, as well as perform a state adjacency check and an abnormal MPG audit. They also provide online trip sheets for drivers to keep accurate records that can be accessed from any computer, anywhere!  If you can prevent an audit due to simple mistakes on an IFTA return, it makes no sense not to let Express IFTA help you get it right the first time.

Go to ExpressIFTA.com to get started simply create an account and begin entering your trip sheet information, it’s that simple. If you have any questions along the way, please do not hesitate to contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com. We have Spanish Support too!
Read More »

Thursday, February 7, 2013

IFTA Returns Must Be Filed Even If You Did Not Operate


Did you know that a Quarterly IFTA Tax Return must be filed even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter?  If you hold an IFTA license a return must be filed each and every quarter, regardless if you operated or not.  2012 4th Quarter IFTA Returns were due on January 31, 2013.

Failure to to file your return could result in applicable penalties and interest.  When a licensee fails to file a return, files a late return, or fails to remit any or all tax due, the licensee is subject to penalty and interest. The penalty is the greater of $50.00 or 10% of the net tax due to all member jurisdictions. Interest is computed on all delinquent taxes due each jurisdiction at a rate of 1% per month. The Department will assess interest for a full month.

If a licensee does not operate or purchase taxable fuel, simply enter “0” when filing the return.  If you have not yet filed your 4th Quarter IFTA Return, you missed the deadline! You want file as soon as possible to avoid further penalties. Many states offer electronic IFTA filing, to find out if your state offers IFTA E-Filing, click here.  

ExpressIFTA makes it easy to maintain the records required for your IFTA return.  To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.
Read More »

Tuesday, February 5, 2013

2012 4th Quarter IFTA Return Past Due


If you have not yet filed your 4th Quarter IFTA Return, you missed the deadline! You want file as soon as possible to avoid further penalties and interest.  

Failure to file an IFTA return, filing a late return, or failure to remit any or all tax due will result in a penalty of $50.00 or 10% of the net tax due to all member jurisdictions, whichever is greater.  Interest is computed on all delinquent taxes dues each jurisdiction at a rate of 1% per month.  Even if you have a net refund, interest still applies to each jurisdiction for any underpayment of fuels use tax to that jurisdiction and is calculated beginning the day after the due date of the return for each month, or fraction of a month, until paid. So the longer you are late, the more you will owe.

To find out more about IFTA filing or get started today, contact our friendly Express Tax Support Center in Rock Hill, SC  at 704.234.6005 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressIFTA.com.
Read More »

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