ExpressIFTA Blog

Friday, September 28, 2012

Prepare Your IFTA Calculations for the Third Quarter of 2012

September 30, 2012 is the end of the IFTA 3rd Quarter and all returns must be filed by October 31, 2012.  The International Fuel Tax Agreement requires all qualified motor vehicles to file an IFTA return each quarter if the qualifying heavy vehicles were operating in at least 2 of the IFTA member jurisdictions.  

Note: The IFTA jurisdictions include the 48 contiguous states of the US and 10 Canadian provinces.  

Vehicles operating within these jurisdictions must have an IFTA license and file a quarterly IFTA return with their base jurisdiction.  A vehicle’s base jurisdiction is the state or province in which the vehicle is registered.

ExpressIFTA.com has made the process of completing trip sheets and entering fuel purchases much easier.  ExpressIFTA allows you to create an IFTA return online in minutes!  

After creating an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN.  You will also be asked to enter your base jurisdiction and IFTA license number.  

Once the business information is entered, you can select the units of measurement that you will be using (such as miles, kilometers, gallons, liters, etc.).  For the vehicles on the IFTA return a unit number, gross weight, vehicle type, fuel type, and VIN number can be entered.  

To enter the mileage into the system, it can be entered manually, or an excel file can be uploaded to automatically record this.  Using the excel upload can significantly cut down on the amount of time that it takes to submit this information.  If you have records of your trips and would like to enter them manually, all that is needed is the State, Odometer reading, and amount of fuel purchased for each trip.

The system will then run a diagnostic report to review any possible errors on the IFTA return based on the estimated Miles Per Gallon.  This audit of information does not guarantee that the IFTA return will be accepted.  It simply checks for basic errors that could have otherwise been overlooked.  

The best part about organizing the IFTA return online is that our system automatically calculates the amount due based on all of the previous data entered.  There is no need to get frustrated over complicated tax calculations.  

Filing this form online only takes a few minutes. Although the quarterly deadline is approaching, you will still be able to complete this form through our service and send it to your base jurisdiction.  If you have any questions, please contact us at our US Based customer support center in Rock Hill, SC at 704-234-6005 or email us at: support@ExpressIFTA.com.
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Wednesday, September 26, 2012

Make Fuel Tax Reporting Less Taxing With ExpressIFTA!

ExpressIFTA is here to help take the hassle out of preparing your IFTA fuel tax return. We are an industry leader offering truck tax solutions with the best value and pricing in the trucking industry. We have made a complicated form easy, which will help you maintain the records you are required to maintain in order to stay compliant. Our program is quick and easy-to-use saving you valuable time and money.

Many people dread the thought of having to file their quarterly IFTA return but with ExpressIFTA you can quickly and easily keep track of your mileage, fuel purchases and more at no charge. Yes, we said no charge; you pay only when we prepare your IFTA fuel tax return. Entering your mileage and fuel details has never been easier with our quick entry system. There is no cost to sign up and there are no monthly fees or contracts with ExpressIFTA.

To get started simply create an account and begin entering your trip sheet information, it’s that simple. If you have any questions along the way, please do not hesitate to contact our friendly US Based Truck Tax Team at 704.234.6005 or email us at support@expressifta.com. We have Spanish Support too!
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Monday, September 24, 2012

How To File Your Quarterly IFTA Return

The most common error on an IFTA Quarterly Tax Return is mistakes in math calculations. If you’re like me, you will need to double and triple check your math or you may choose to use a program, like ExpressIFTA, that does the calculating for you, so you do not have to worry about miscalculations costing you money.

Many states will mail the Quarterly Returns and current tax rates out to the taxpayer, 30 days before the due date, but in efforts to “go green” fewer states are doing so and instead offering the option to E-File your IFTA Quarterly Tax Return.

Check with your state on what the options are to file your quarterly return.  Keep in mind, that even if you do not receive your Quarterly Tax Return in the mail, you are still required to file your return. A return must be filed every quarter, even if the licensee does not operate or purchase fuel in any IFTA jurisdiction in any particular quarter.

The due date for the quarterly tax return is the last day of the quarter for which the return is being filed. If the due date falls on a weekend or State holiday, the due date is the next business day.

ExpressIFTA.com makes it easy to file your IFTA Fuel Tax Return. Avoid an IFTA audit by filing your IFTA Tax return on time. If you have any questions you can call our US Based customer support team in Rock Hill, SC at 704.234.6005 or email us at support@expressifta.com.
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Friday, September 21, 2012

Tips To Help You Prepare for Filing Quarterly IFTA Return

A Quarterly IFTA Tax Return must be filed even if the licensee does not operate or purchase any taxable fuel in an IFTA member jurisdiction during the specific quarter.

You will need to separate your mileage and fuel records for each fuel type.

If you travel in New York, Kentucky, New Mexico, or Oregon you will also need to file their Weight Distance Tax Return.

What you need:
  1. Mileage log-whether you use manual trip sheets, GPS, or electronic trip sheets; it is not only necessary to have in order to file your quarterly IFTA Return, but you will need these if you are ever audited.
  2. Fuel Receipts-you will need to know how many gallons of fuel were purchased in each state.

Options to prepare and file your return:
  1. Doing it yourself, you can calculate your own return by hand and mail or e-file the return. To find out the current tax rate for each state go to www.iftach.org
  2. Using a software program that will calculate your return for you, like ExpressIFTA.com, which will reduce the chances of miscalculations?
  3. Paying someone else to do it, you can use a CPA or a process agent, like Truck Services of North America and let them take care of preparing and filing the return for you.
Regardless of the method you choose to file your quarterly IFTA tax return, it is crucial to maintain accurate records and file your returns on time to avoid penalties. To find out more about IFTA filing or get started today, contact our friendly US based customer support team in Rock Hill, SC at 704-234-6005 or email us at support@ExpressIFTA.com.
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Tuesday, September 18, 2012

Using ExpressIFTA from you ExpressTruckTax Account

ExpressTruckTax.com is a one-stop-shop for all your truck tax needs. Now that you have E-Filed Form 2290 for Heavy Vehicle Use Taxes using ExpressTruckTax.com, you can also use our sister site – ExpressIFTA.com to complete your IFTA returns.

After logging into your ExpressTruckTax account, you will see an IFTA button at the top of the page. If you select this option, you will see a brief introduction for ExpressIFTA. To continue, click Go to IFTA. This will automatically register you with an ExpressIFTA Account. To Get Started, Click Begin.

Your business information is automatically brought over from ExpressTruckTax, saving you from having to reenter the information again.  From here, just follow the simple Step-by-Step instructions to complete your IFTA return in minutes!

For more information about IFTA, please do not hesitate to contact our friendly US based IFTA Fuel Tax Team at 704.234.6005 or email support@expressIFTA.com.
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Monday, September 17, 2012

IFTA (International Fuel Tax Agreement) Information

Owners of qualified heavy highway motor vehicles that operate in at least 2 out of the 58 total jurisdictions must file IFTA on a quarterly basis. The abbreviation: “IFTA” is short for International Fuel Tax Agreement, which represents a tax collection agreement among the 48 contiguous United States and its 10 bordering Canadian Provinces.  

Qualifying Highway Motor Vehicles:
Any vehicle is considered to be a qualified motor vehicle if it is used, designed, or maintained for the purpose of transportation of persons or property and has a registered gross vehicle weight of more than 26,000 pounds. Also, any vehicle with 3 axles or more is considered to be a qualified motor vehicle regardless of weight. Finally, if the combined weight of all of its parts is greater than 26,000 pounds, it is also considered to be a qualified motor vehicle.

IFTA Process:
Each state or province has a different rate and those rates can change each quarter. The state or province in which the vehicle is registered is considered to be its Base Jurisdiction. IFTA must be filed with the vehicle’s respective jurisdiction each quarter. Every driver must keep a trip log of how many miles are traveled in each state or province, as well as how much fuel was purchased in each state or province. This information can be kept on what are commonly referred to as trip sheets, or trip logs.

Reasons for IFTA:
IFTA’s official purpose according to the International Fuel Tax Agreement is “to promote and encourage the fullest and most efficient possible use of the highway system by making uniform the administration of motor fuels use taxation laws with respect to qualified member vehicles operated in multiple member jurisdictions.” When an IFTA form is filed with the appropriate jurisdiction, The Fuel Tax Report is then used to determine the tax amount due as well as the refund due.

It is also used for redistributing collections from the jurisdictions that received IFTA payments, and the jurisdictions that deserved some. One of the reasons for the Fuel Tax is to ensure that a vehicle pays taxes to all deserving jurisdictions. For Example: if a vehicle travels through a state, but buys no gas while in that state, then there was no fuel tax paid to that state through the purchase of gasoline. Part of their tax would then be redistributed to the state that received no fuel tax through the purchase of gasoline.

Get IFTA Organized:
Since the data required filing IFTA is so incredibly detailed, many people receive Audits of their IFTA information. Proper record keeping can
make the audit process easier. ExpressIFTA.com will check for basic mistakes and discrepancies, as well as perform a state adjacency check and an abnormal MPG audit. They also provide online trip sheets for drivers to keep accurate records that can be accessed from any computer, anywhere!  If you can prevent an audit due to simple mistakes on an IFTA return, it makes no sense not to let ExpressIFTA help you get it right the first time.

To get started simply create an account and begin entering your trip sheet information. If you have any questions along the way, please do not hesitate to contact our friendly US-based IFTA Fuel Tax Team at 704.234.6005 or email us at support@expressIFTA.com.
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Wednesday, September 12, 2012

Preparing for 3rd Quarter IFTA

We are almost halfway through September, the final month of the 3rd IFTA Quarter. The deadline to file your 3rd Quarter IFTA return is October 31, 2012.  Prepare now to avoid rushing around at the last minute.

What is Required?
The following information is required on the IFTA quarterly tax return:
 
  • Total miles, taxable and nontaxable, traveled by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA, including trip permit miles; 
  • Total gallons of fuel consumed, taxable and nontaxable, by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA; 
  • Total miles and taxable miles traveled in each member jurisdiction; 
  • Taxable gallons consumed in each member jurisdiction; 
  • Tax-paid gallons purchased in each member jurisdiction; and 
  • Current Tax Rates for each member jurisdiction.

Our program provides accurate fuel tax calculation and we support all 48 states that participate in IFTA. This will eliminate the most common errors that occur with the IFTA Quarterly Tax Return, which are mistakes in math calculations. Our simple entry for odometer readings and the ability to maintain distance and fuel records online makes it easy to keep track of your mileage and fuel purchases.

If you already use Express Truck Tax to file your Form 2290, there’s no need to set up another account. When you log into your ExpressTruckTax account, you will see an IFTA button at the top of the page. Select this option, and click Go to IFTA. This will automatically register you with an ExpressIFTA Account. To Get Started, Click Begin. If you have not yet used our program, simply create an account with ExpressIFTA, all you need to do is enter basic information about the filing party such as contact information and EIN. You will also be asked to enter your base jurisdiction and IFTA license number.


To get started, go to ExpressIFTA.com and begin entering your trip sheet information. If you have any questions along the way, please do not hesitate to contact our friendly US-based IFTA Fuel Tax Team at 704.234.6005 or email us at support@expressIFTA.com.
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Monday, September 3, 2012

3rd Quarter IFTA

Happy Labor Day! We hope you are enjoying your holiday weekend. Remember that September marks the final month of the 3rd IFTA Quarter.  The deadline to file your 3rd Quarter IFTA return is October 31, 2012.  

IFTA is the International Fuel Tax Agreement and is a tax collection agreement by and among the 48 contiguous States and the 10 Canadian Provinces bordering the US, in which motor fuels use taxation laws are uniform with respect to qualified motor vehicles operated in more than one member jurisdiction.

Who Must File?
An interstate motor carrier operating "qualified motor vehicles" between at least 2 member jurisdictions (The 48 contiguous states of the US and 10 Canadian provinces) must have an international fuel tax agreement (IFTA) license and decals issued by their base jurisdiction.

If you have the IFTA license, you must file the Quarterly IFTA Return to your base jurisdiction.

Qualified motor vehicle means a motor vehicle or combination of vehicles used, designed, or maintained for the transportation of persons or property havin
g:

  • Two axles and a gross vehicle weight exceeding 26,000 pounds;
  • Two axles and a registered weight exceeding 26,000 pounds;
  • Three or more axles regardless of weight; or
  • A combination weight exceeding 26,000 pound
Recreational vehicles are exempt from IFTA fuel tax reporting.

Base jurisdiction means the member jurisdiction where:

  • Qualified motor vehicles are based for vehicle registration purposes;
  • Operational control and operational records of the licensee’s qualified motor vehicles are maintained or can be made available in case of an audit; and
  • Some mileage is accrued by qualified motor vehicles within the fleet travelling through that jurisdiction

What is Required?
The following information is required on the IFTA quarterly tax return:

  • Total miles, taxable and nontaxable, traveled by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA, including trip permit miles;
  • Total gallons of fuel consumed, taxable and nontaxable, by the licensee’s qualified motor vehicles in all jurisdictions, IFTA and non-IFTA;
  • Total miles and taxable miles traveled in each member jurisdiction;
  • Taxable gallons consumed in each member jurisdiction;
  • Tax-paid gallons purchased in each member jurisdiction; and
  • Current Tax Rates for each member jurisdiction.

Prepare now to avoid rushing around at the last minute by going to ExpressIFTA.com and setting up your account.  You can log your trips as you run them.  The best part about organizing the IFTA return online with ExpressIFTA, is that our system automatically calculates the amount due based on all of the previous data entered.  There is no need to get frustrated over complicated tax calculations.  If you have any questions, please contact our US based customer support team in Rock Hill, SC at 704-234-6005 or email us at support@ExpressIFTA.com.
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