ExpressIFTA Blog

Thursday, January 18, 2018

Easily File Your Trucking Employment Tax Returns

ExpressIFTA knows TaxBandits makes filing Form W-2 for truck drivers easy
Trucking nation, we have an important notice! Your IFTA return isn’t the only tax return that’s due on January 31. We know that between IFTA, HVUT 2290, and your IRP return it may seem like the tax deadlines never stop coming, but at least we’re here to make the 2290 form filing process and mileage reporting easy.

As a trucking business, you’re also responsible for e-filing Form W-2 and Form 1099-MISC by the January 31 deadline. However, you don’t have to stress about completing these forms by the deadline, because our sister product, TaxBandits, makes it easy!

Easily File Your Trucking Employment Tax Returns 


Form W-2

Form W-2 is basically a statement that reports all of the compensations and income that you offered to your traditional employees during the tax year with Medicare, Social Security, and income tax withheld.

You are responsible for filing this form with the social security administration (SSA) on an annual basis and for distributing copies to each of your employees by the January 31 deadline.

Also, you must file for every employee who you paid $600 or more to in wages during the tax year. Your employees need to receive their copy of Form W-2 to complete their personal income tax returns.

Form 1099-MISC

Form 1099-MISC is used to report miscellaneous income. You need to use it to report payments made in exchange for services performed by people not treated as your employees, such as independent contractors or contract workers.

You need to file for each contract worker that you paid $600 or more to in wages during the tax period. You also need to distribute Form 1099-MISC copies to your recipients by January 31, as they need the information on this form to complete their personal income tax returns.
 
ExpressIFTA now accepts ELD data for IFTA reporting
E-Filing With TaxBandits

When you e-file with TaxBandits you can quickly complete your forms in a matter of minutes. All you have to do is create your free account to get started. Then you will follow the simple interview styling e-filing guide.

Helpful information along the way explains exactly what information is necessary to complete your form and what fields it needs to be entered in. Plus, TaxBandits offers multiple, time-saving e-filing features to make the process go by even faster.

For example, you can use the bulk upload feature to upload all of your employee information at once, instead of entering all your information in one at a time. Also, forget about heading to the post office! You can simply use our postal mailing feature to have us print and mail hard copies of your forms to each of your recipients!

IFTA Is Coming

The 4th quarter IFTA deadline is quickly coming up on January 31! Make sure you’re prepared to file. Luckily you can easily track all of your IFTA totals online in one convenient location with ExpressIFTA.

We even accept ELD data to make importing all of your information incredibly simple! At the end of the quarter, all of your IFTA totals will be automatically calculated in an IFTA report with 100% accuracy. The report can be downloaded, printed, and emailed to go wherever it needs to!

If you have any questions please don’t hesitate to contact the live, US-based ExpressIFTA support team.
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Monday, January 15, 2018

Use The Free IFTA Fuel Tax Calculator App

Easily calculate your IFTA fuel tax with ExpressIFTA
As a trucker, you spend enough time waiting. You wait for your dispatcher to call you back, you wait for your freight to be unloaded, you wait in traffic, you wait for your wife to finish talking about her day to get off the phone, and more.

That’s why it’s one of our goals at at ExpressIFTA to cut out waiting time. One way we achieve this is by providing you with the fuel tax calculator app. Instead of waiting, instantly see how much fuel tax you owe!

Use The FREE IFTA Fuel Tax Calculator App


You may think the best aspect of the IFTA calculator app, is that it’s free. But actually, it’s the fact that you can use it from any location at any time to figure out how much fuel tax you owe in a matter of seconds.

All you have to do is download the app to your smartphone or tablet to get started. Then you will enter your base jurisdiction, IFTA quarter, and fuel type. Next, you will enter your miles traveled and fuel purchased per each jurisdiction.

Then sit back and relax as the app handles all of the complicated IFTA calculations for you. Your total miles, gallons, and miles per gallons will be displayed along with the amount of IFTA fuel tax you owe.

You can then email this IFTA tax report to yourself or any recipients by entering any email address and clicking send.

Time Saving ExpressIFTA Features


However, this app isn’t the only way we save you tons of time. We make it incredibly easy to quickly report and track all your IFTA information online in one convenient location. For example, we now accept ELD data, so you can instantly import all of your data!
 
ExpressIFTA is your 4th quarter IFTA return solution
We also will import all of your mileage information directly from the GPS. You can also use the bulk upload feature to import all of your IFTA information at once with your own Excel document or our downloadable template.

To cater to your individual needs, we also provide the option to upload all of your IFTA data on a monthly basis with the quick entry feature. You can also keep extremely detailed trip records with our trip entries screen.

All of your information will be saved on a quarterly basis in your account for you to access at any time. Having your records instantly accessible will help in the event of an IFTA audit because the faster you provide your information, the faster the process will go.

Plus, we provide your IFTA jurisdiction filing requirements so you can instantly find out if you need to paper file or e-file your IFTA return. This way you won’t have to google and research what your jurisdiction requires and save tons of time.

But best of all, you don’t have to waste time waiting for answers. The live, US-based ExpressIFTA support team is always standing by to help. Give us a call Monday - Friday from 9 AM to 6 PM EST at 704.234.6005. We also offer live chat and 24/7 email support at support@ExpressIFTA.com
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Friday, January 12, 2018

The Best Ways To Comply With IFTA Regulations

ExpressIFTA provides accurate IFTA calculations
Hey trucking nation, the 4th quarter IFTA deadline is almost here! It’s only weeks away on January 31. You don’t just need to have your IFTA return turned in by the deadline because it needs to be correctly completed as well.

That means that you need to provide all of the required information to complete your return, and you need to make sure that it’s correct, or you could face some major penalties. That’s why we’re going over the best way to comply with IFTA regulations.

The Best Ways To Comply With IFTA Regulations


The number one thing you can do to comply with IFTA regulations is to file with your base jurisdiction (home state) by the quarterly deadlines. This will greatly reduce your chances of receiving an IFTA audit.

Just be sure to complete your IFTA return accordingly to your jurisdiction's individual requirements. For example, some states require you to e-file your IFTA return, while others require you to paper file. If you file incorrectly you could be penalized. View your state’s IFTA requirements here.

Here are the quarterly IFTA deadlines:

1st Quarter - April 30
2nd Quarter - July 31
3rd Quarter - October 31
4th Quarter January 31

Next, you will need to complete your IFTA return with all of the required information. This information is necessary to accurately calculate how much IFTA tax you owe. The taxes collected are redistributed to each jurisdiction.

You also need to make sure your information is correct, which is why you need to generate your IFTA report with ExpressIFTA because we will accurately calculate all of your IFTA calculations for you. This way human errors will be reduced and you’ll save tons of time by not having to handle complicated calculations yourself.

Plus, our pre-auditing feature will check your IFTA report for any basic errors such as miles reported in nonadjacent states, fuel purchases made in that you didn’t travel in, and if you report a fuel purchase in a state you didn’t travel in.

In order to complete your IFTA return you need:

  • The total miles traveled per jurisdiction. 
  • The total amount of fuel consumed per jurisdiction. 
  • The tax paid gallons of fuel purchased per jurisdiction.
  • And the current tax rate per jurisdiction. 
If you fail to correctly complete your IFTA return by the deadline you will have to pay $50 or 10% of the tax you owe, depending on which amount is higher. Then you will face a monthly penalty of .4167% of the fuel tax you owe until you pay the amount in full.

Complete your IFTA return by the deadline with ExpressIFTA
On top of that, your base jurisdiction reserves the right to impose their own late filing penalties and may even revoke your IFTA license. However, this isn’t usually the case for first-time offenders. Also, even if you don’t owe any fuel taxes, the late filing penalty amount will be $50.

Luckily you can use our innovative IFTA reporting features to quickly upload all of your IFTA data and conveniently track it in one location online. We even accept ELD data to make the importing process super quick and easy.

Throughout the quarter all of your information will be compiled into a quarterly IFTA report that lists every calculation need to complete your return. It can be downloaded, printed, and emailed to go wherever it needs to!

Plus, if you need any assistance the live, US-based ExpressIFTA support team is always standing by to help!
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Thursday, January 11, 2018

Mandatory Tax Forms For Your Trucking Employees

ExpressIFTA reminds trucking business to file trucking employment taxes with TaxBandits
We have an important notice for you, trucking nation! January 31st is a huge tax deadline day. We know you’re pretty busy right now fighting winter storms, but you can’t miss these tax due dates or you will have major penalties to face.

On January 31 not only do you need to complete your 4th quarter IFTA return, but you also need to file Form W-2, issue copies to your employees, and send copies of Form 1099-MISC to your independent contractors. That sounds like a lot, but filing these tax forms is pretty easy with the help of our sister product, TaxBandits.

Mandatory Tax Forms For Your Trucking Employees 


Form W-2

You have to file Form W-2 annually with the Social Security Administration and issue copies to each of your employees by the January 31st deadline. Form W-2 is used to report the amount of income, social security, and Medicare tax withheld from all compensations and income offered to your employees.

You are only required to file Form W-2 for employees who you have paid $600 or more to in wages during the tax period. It’s important to issue your employees their W-2 Form copy by the deadline because they need it to file their personal income tax returns.

Form 1099-MISC

Form 1099-MISC is used to report miscellaneous income such as payments made to an independent contractor. An independent contractor is classified as someone who performs services for a business who isn’t treated as it’s employee. 

You must file Form 1099-MISC for your independent contractors or subcontractors if you paid them $600 more during the tax year. Also, you must provide them with a copy of Form 1099-MISC by the January 31st deadline so they can use it to file their personal income tax returns.

File With TaxBandits 

Our sister product, TaxBandits, is your employment tax e-filing solution. Simply create your free account and follow their step-by-step instructions to complete your forms in a matter of minutes. Then transmit them directly to the IRS.

ExpressIFTA now accepts ELD data for IFTA reporting
No other tax filing method is this fast and stress-free! TaxBandit’s filing instructions explain exactly what information is required to complete your form and where it needs to be entered. Plus, TaxBandits offers exclusive, innovative e-filing features.

For example, you can use the bulk upload feature to upload all of your employee data at once. Also, you can use the postal mailing feature to have TaxBandits print and mail hard copies of your returns to each of your recipients.

If you have any questions visit TaxBandits.com or contact the 100% US-based TaxBandits support team.

Don’t Forget About IFTA


As the 4th quarter, IFTA deadline approaches don’t forget to prepare your IFTA return with our help. We make it easy to import all of your IFTA information and even accept ELD data! Not to mention, we complete all of the complicated IFTA calculations for you with 100% accuracy!

All of your IFTA fuel tax information will be kept online in one convenient location so you can keep detailed records for your business. Plus, this information can be instantly accessed in your account in the event of an IFTA audit!

If you need any assistance please don’t hesitate to contact the dedicated ExpressIFTA support team!
Read More »

Monday, January 8, 2018

How The ELD Mandate Makes IFTA Easier

ExpressIFTA shares benefits of IFTA reporting with ELDs
Alright trucking nation. We’re here to discuss two things today, ELDs and IFTA. This is because despite the major resistance facing ELD devices the ELD mandate went into effect in December 2017.

You might be thinking that’s last year’s news, but with the 4th quarter IFTA deadline coming up on January 31 we can actually look at a new ELD benefit, as we explain how the ELD mandate makes IFTA easier.

How The ELD Mandate Makes IFTA Easier


The FMSCA initiated the ELD mandate as a way to hopefully create a safer work environment for truckers, as trucking is the most dangerous industry in the world. Under this rule, all drivers must have an electronic recording device installed to automatically track their hours of service (HOS).

One benefit of having your HOS automatically recorded is that you will have less paperwork to fill out yourself. You will no longer have to manually record your own HOS. This helps with IFTA reporting too, because your miles per jurisdiction will automatically be recorded.

By having your information automatically recorded human errors and basic mistakes will be reduced. For example, common mathematical errors and milage gaps will be eliminated, and miles traveled between nonadjacent states will be a thing of the past.

Because mistakes will be reduced your chances of receiving an IFTA audit will be much lower. However, if you are audited, your ELD device will have your IFTA data on hand to be instantly accessed. This will make the IFTA auditing process go by much faster and easier.

Not all ELDs are created equal, but some record more data than others. For example, some ELDs record your trips beginning and ending locations, the total distance traveled, and the distance traveled per jurisdiction.

ExpressIFTA Now Accepts ELD Data


Plus, your marketing leading online IFTA reporting solution just got an upgrade, because we now accept ELD data. This is just one of the ways we make IFTA reporting easier.

Import your ELD data to ExpressIFTA for faster IFTA reporting
All you have to do is export your ELD data and send it to Support@ExpressIFTA.com. Then we will convert your file to a supported IFTA reporting format and upload all of your information to your account with our bulk upload feature.

Then all of your information will be conveniently stored online for you to access at any time. At the end of the quarter, all of your IFTA calculations will be automatically totaled up in an easy to read IFTA report that can be printed, downloaded, emailed, and used to instantly complete your IFTA return.

It’s the quickest and most convenient way to simplify IFTA fuel tax reporting so you can spend more time focusing on what really matters, like getting the most out of your 11 hour drive time. Instead of spending hours on your IFTA return, let us handle all of the complicated work for you.

If you need any assistance we’re standing by to help. Just contact our outstanding ExpressIFTA support team. We’re available over the phone Monday - Friday from 9 AM to 6 PM EST at 704.234.6005. We also offer live chat and 24/7 email support at support@ExpressIFTA.com
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Thursday, January 4, 2018

Prepare Your 4th Quarter Fuel Tax Report Online Now

Simplify IFTA filing with ExpressIFTA
Alright Y'all, the clock is officially ticking. The countdown to the 4th quarter IFTA deadline on January 31 has begun. Don’t let this deadline sneak up on you or you could be scrambling to complete your return before it’s too late! Prepare your 4th quarter fuel tax report online now!

If you miss the IFTA due date then you will have serious penalties to face and may even get audited. However, we know that IFTA filing can be complicated and time-consuming, so you actually want to put it off until the last minute. That’s why ExpressIFTA was worked to create a simple IFTA reporting solution online to save you time and prevent frustration.

Prepare Your 4th Quarter Fuel Tax Report Online Now


All you have to do to get started with ExpressIFTA is create your free account, then you will have access to all of our innovative, time-saving IFTA reporting features to easily generate your 4th quarter fuel tax report online.

We offer a number of ways to conveniently track your IFTA information online. For example, you can use our trip sheet entries feature to record detailed information about each of your trips for your IFTA fuel tax report.

Importing Your IFTA Records

Each trip sheet entry will include the vehicle, driver, and trip description. Then you can enter the number of your trip and add the start and end date. Next, you will add your odometer readings from the beginning and end of your trip and any additional information that you’d like. From the trailer number, carrier, and more, we make it easy to keep detailed records!

You can also speed things up with the quick entries screen to enter all of your mileage information for your fuel tax report online for an entire month at a time. This sheet allows you to enter the beginning and end of the month, what states you were in each day, and the number of miles traveled per day.

If you would like to speed things up even more, then check out our bulk data upload feature to import all of your distance records at once. You can add your mileage information by odometer readings or miles traveled by using your own Excel file or our downloadable spreadsheet.
 
Avoid IFTA penalties with ExpressIFTA
Accurate Calculations
Don’t worry about having to add up how many miles you traveled per jurisdiction or figure out the amount of fuel tax you owe because we handle all of the complicated calculations for you. Based off of the information you add we will generate a quarterly IFTA report that includes all of the totals you need to complete your return.

We will also automatically take care of conversions for you. If you need to convert your miles into kilometers or liters into gallons and vice versa, don’t worry! We will instantly make the conversion in a matter of seconds!

Record Keeping and Support

All of your IFTA records will be stored in your account on a quarterly basis. You can access your fuel tax records online at any time, from any location to keep detailed records for your trucking business. Also, you’ll have everything you need on hand in the event of an IFTA audit.

The US-based, dedicated ExpressIFTA support team is also standing by to help. If you need any assistance reporting your fuel tax online, simply give us a call. We’re available Monday - Friday from 9 AM to 6 PM EST at 704.234.6005. We also offer live chat and 24/7 email support at support@expressIFTA.com.
Read More »

Tuesday, January 2, 2018

The 4th Quarter IFTA Deadline Is This Month

ExpressIFTA is your 4th quarter IFTA reporting solution
Happy new year trucking industry! We hope 2018 is the year you take your business to new heights. 2017 was definitely a historic year for truckers with the ELD mandate going into effect! Who knows what we can expect in 2018?

Well, there is one thing that should actually be on your radar right now and that’s truck taxes! The 4th quarter IFTA deadline on January 31, is actually almost here so don’t let it sneak up on you. Check out all of these important IFTA facts you should know!

The 4th Quarter IFTA Deadline Is This Month


Start 2018 on a positive note by staying on top of all your taxes. If you need a little refreshing IFTA is the International Fuel Tax Agreement that was put in place among the 48 continental United States and 10 Canadian provinces.

IFTA was created in order to simplify the reporting of fuel used by qualifying motor vehicles that travel between two or more jurisdictions. The calculations in IFTA help figure out how much of the taxes to equally distribute to each jurisdiction.

Your vehicle qualifies for IFTA if:
  • It has two axles and a gross weight exceeding 26,000 pounds 
  • It has two axles and a registered weight exceeding 26,000 pounds 
  • It has 3 more axles regardless of weight 
  • Or it has a combination weight exceeding 26,000 pounds. 
To comply with IFTA you will apply for your IFTA license with your base jurisdiction or home state. You will then keep your IFTA license in your cab at all times. Plus, you will receive two IFTA decals that you will need to display on your driver’s side door. Also, of course, you will need to complete your quarterly IFTA return.

In order to complete your IFTA return you will need to provide the following information:
  • Total miles traveled per jurisdiction, including trip permit miles
  • Total gallons of fuel consumed per jurisdiction 
  • Total tax paid gallons of fuel purchased per jurisdiction 
  • And the current tax rate per jurisdiction. 
If you fail to file your IFTA return you will have penalties to face. For example, failure to file by the deadline will result in a penalty of $50 or 10% of the IFTA tax due, depending on which amount is greater.

You will also face a monthly interest charge of .4167% of the total amount due until it’s paid in full. Plus, your base jurisdiction reserves the right to fine you further and revoke your IFTA license!

Use express IFTA to generate your IFTA report online

Use ExpressIFTA


Good thing you have ExpressIFTA here to help make IFTA reporting quick and easy. We provide all the tools you need to track all of your IFTA totals online in one convenient location online. You can upload your totals per trip, at a month at a time, or even all at once with the bulk upload feature.

Plus, we will handle all of the math for you by accurately calculating all of your IFTA totals in a quarterly IFTA report. The report can be downloaded, printed, emailed, and used to instantly complete your IFTA return!

If you need any assistance with your IFTA report contact the outstanding, US-based ExpressIFTA support team. We’re available Monday - Friday from 9 AM to 6 PM EST at 704.234.6005. We also offer live chat and 24/7 email support at support@ExpressIFTA.com.
Read More »

Thursday, December 28, 2017

Get Ready For The 4th Quarter IFTA Deadline

ExpressIFTA simplifies IFTA reporting
We hope you all had a wonderful holiday complete with the perfect gifts. You may be relieved that the holiday rush is over, and you have a few days to relax and prepare for the new year. With this down time be sure to consider what resolutions you would like to make.

One of them should be to get ahead start on your taxes since tax season is right around the corner. While completing your personal and business tax returns, don’t forget that the 4th quarter IFTA deadline is coming up on January 31! Luckily, we’re here to help you get ready!

Get Ready For The 4th Quarter IFTA Deadline


Now in order to complete your IFTA return, you need to provide the following information:
  • Your total miles traveled per jurisdiction, including trip permit miles. 
  • The total gallons of fuel consumed by your vehicle per jurisdiction. 
  • The tax-paid gallons of fuel purchased per jurisdiction. 
  • And the current tax rate per jurisdiction. 
ExpressIFTA has your back by being IFTA experts. Each quarter we update the current fuel tax rate per jurisdiction, so you don’t have to worry about keeping up with it. We also provide IFTA information per state so you can correctly file according to your base jurisdiction's standards. For example, some states require you to paper file, while others require you to e-file. Read about your state’s requirements here.

Importing Your Information

You may feel like IFTA requires you to keep up with a lot of information, but ExpressIFTA makes it easy to track all of the required data online, in one convenient location. For example, you can upload photos of your fuel receipts to easily keep up with your fuel purchases in your account.

ExpressIFTA proves 100% accurate IFTA calculations
You can also quickly import your information by using the quick entry screen to upload all of your IFTA reporting information for a month a time, or the bulk upload feature to import all of your data at once. Plus, you can even import your mileage records directly from your GPS.

Keeping Detailed Records

As IFTA experts we know that keeping detailed records is extremely important, which is why you can make organized trip sheet entries. Our trip sheets allow you to track starting and ending locations, beginning and ending dates, miles traveled per jurisdiction, odometer readings and more!

At the end of the quarter, all of your information will be totaled in an easy to read IFTA report. We will automatically calculate all of the totals needed to complete your IFTA return, including the amount of IFTA tax you owe. You can email, print, and use the report to instantly fill out your IFTA return!

To help you keep detailed records for your business, all of your information will be saved per quarter and can be easily accessed online from any location. This will help in the event of an IFTA audit because your information will be readily available.

Also, the dedicated, US-based ExpressIFTA support team is here to help. If you need any assistance with your IFTA report give us a call at 704.234.6005. We’re also available via live chat and offer 24/7 email support at support@ExpressIFTA.com
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